Arthur Lynn v. Randy Camp

IN THE COURT OF APPEALS OF TENNESSEE
AT NASHVILLE
September 3, 2003 Session

ARTHUR L. LYNN v. RANDY C. CAMP, COMMISSIONER, ET AL.

Appeal from the Chancery Court for Davidson County
No. 01-3738-I Irvin H. Kilcrease, Jr., Chancellor

No. M2002-02708-COA-R3-CV - Filed October 22, 2003

This case concerns a petition for judicial review filed in chancery court. The petition sought review
of the ALJ’s order affirming the Petitioner’s termination for sleeping on the job in violation of the
Arlington Development Center’s policy. The chancellor dismissed the Petition. We affirm the
Chancellor.

Tenn. R. App. P. 3 Appeal as of Right; Judgment of the Chancery Court
Affirmed and Remanded

WILLIAM B. CAIN , J., delivered the opinion of the court, in which PATRICIA J. COTTRELL , J., and
JAMES L. WEATHERFORD , SR. J., joined.

Larry D. Woods, Nashville, Tennessee, for the appellant, Arthur L. Lynn.

Paul G. Summers, Attorney General & Reporter; Steven B. McCloud, Assistant Attorney General,
for the appellees, Randy C. Camp, Commissioner and Elisabeth Rukeyser, Commissioner of the
Tennessee Department of Mental Health and Developmental Disabilities.

OPINION

There is little dispute as to the material facts in this case. Arlington Developmental Center
(ADC) is an in-house care facility operated by the Tennessee Department of Mental Health and
Developmental Disabilities. The Holly Unit located in the Baker Building at ADC houses
developmentally disabled citizens none of whom are ambulatory or otherwise able to care for
themselves. The citizens in Holly Unit were considered more medically fragile than those
maintained in other areas of the facility and required particular vigilance due to their inability to care
for themselves or to articulate need for assistance.

Petitioner Arthur Lynn had for more than seven years been employed as a developmental
technician observing and assisting such developmentally disabled citizens. Developmental
technicians are required to check on each of the citizens assigned to them no less than every fifteen
minutes and to observe the patients carefully, provide any care required such as changing the
patient’s position or supplying dry clothing, and to report any physical difficulties the patient might
have to the medical staff for treatment. The maximum number of citizens requiring direct
supervision that could be assigned to any one developmental technician was three patients and the
minimum number that could be assigned was one patient. The determination of which citizens
required one on one coverage and which should have one on two or one on three coverage was made
by a physician. Assignment of developmental technicians to three citizens per shift indicated that
they were less at risk for medical emergencies and needed less intensive care than did citizens
assigned staff assistance of one on one and one on two. At the beginning of each shift the supervisor
assigned the available technicians to one, two, or three patients according to the information given
about the patient’s staffing needs and the number of workers present for the shift.

On the overnight shift of February 29 to March 1, 2000, Petitioner was working the ten
o’clock p.m. to six o’clock a.m. shift. At the beginning of the shift, Tennie Gales, developmental
technician supervisor for Holly Unit, assigned three developmentally disabled citizens to Petitioner’s
care. Petitioner was assigned to sit in a room with two of the citizens and to periodically go to a
separate room where the other citizen was located. All three of the citizens assigned to Mr. Lynn
were subject to seizures. Two of them were subject to hypothermic temperature variations and one
had a tracheotomy tube that required periodic observation to insure that no aspiration or other
blockage developed. During the shift at issue Holly had sixteen citizens and eight developmental
technicians with three of the Petitioner’s co-workers assigned two citizens each, three others
assigned with only one citizen each, and one other co-worker assigned three citizens. Patient-staff
ratios that night were at the maximum permitted with no overlapping coverage whereby the citizens
assigned to Mr. Lynn received attention from other staff as well as Mr. Lynn.

At approximately twelve thirty a.m. on March 1, 2000, Ms. Gales, while making her
supervisory rounds, discovered Petitioner asleep in a chair. She shook him to awaken him and told
him to check on the citizens assigned to him. When she returned a few minutes later to see if her
instructions had been followed she found Petitioner asleep again in the same position. She called
her supervisor for advice and was directed to have the duty nurse accompany her to where Petitioner
was sleeping. Ms. Gales returned to the room accompanied by nurse Rose Untal and found
Petitioner asleep. She then awakened the Petitioner and told him to leave the unit.

Petitioner does not dispute that he was found sleeping on duty. He explained at the hearing
before the Administrative Law Judge that he was suffering from allergies and sinus or cold-related
problems and had taken an over-the-counter Benadryl-type medication. Upon these facts, Assistant
Superintendent, Nina Staples, recommended that Petitioner be terminated. This recommendation
was concurred in by the Director of Human Resources at ADC and by letter dated March 7, 2000 the
Superintendent of ADC discharged Petitioner.

Consistent with Tennessee Department of Personnel Rule 1120-11-.05, Petitioner appealed
his termination and a hearing was held before Administrative Law Judge Margaret Robertson on
May 29, 2001. Judge Robertson denied Petitioner’s grievance and upheld the decision of ADC to

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terminate his employment. Mr. Lynn then filed his Petition for Review in the Chancery Court for
Davidson County and following a hearing on April 25, 2002, the Chancellor affirmed the decision
of the Administrative Law Judge finding that her decision was supported by substantial and material
evidence.

Petitioner filed a timely notice of appeal.

Before proceeding to Mr. Lynn’s issue on appeal the Court is constrained to note that prior
to the activity which led to the instant action, the grievant had a superior performance record. As
developmental technician Mr. Lynn earned several “superior” ratings in annual performance review.
Indeed, on February 1, 2000, one month prior to the date of this infraction, Mr. Lynn received yet
another overall rating of “superior” on his performance evaluation.

The gravamen of the Petition appears in paragraphs 18 through 21 of the Complaint:

18. Petitioner has had a long career in state government with excellent
performance and enjoys an outstanding reputation.
19. Under such circumstances, termination of the petitioner was certainly
unwarranted. Further, the Department failed to use or follow statutory requirements
concerning progressive discipline.
20. Based upon the above, the actions of the respondents violate the due
process rights of Mr. Lynn, violate statutory provisions, are in excess of their
statutory authority, were made upon unlawful procedures, were made in an improper
manner, and were done in an arbitrary, capricious, abusive manner using a clearly
unwarranted exercise of discretion. Further, the decision below is unsupported by
evidence which is both substantial and material. In the alternative, the ADC sleeping
policy is void for vagueness.
21. For all these reasons, the termination of the petitioner should be
reversed. The respondents should be ordered to reinstate Mr. Lynn and to pay back
pay, benefits, and reasonable attorney’s fees pursuant to 42 U.S.C. §1983, 1988, et
seq. and costs.

Tennessee Code Annotated section 4-5-322(h)(2001) sets out the appropriate standard of
review to be applied by the chancery court and is likewise binding upon this Court. Our supreme
court has provided the following guidance concerning the standard:

When reviewing an agency decision, the appropriate standard of review is that
set forth in the Administrative Procedures Act . . . In addition, such review is limited
to the record of the case. Tenn. Code Ann. § 4-5-322(g). Findings of fact made by
the agency may not be reviewed de novo by the trial or appellate courts, and courts
should not substitute their judgment for that of the agency as to the weight of the
evidence on factual issues. Southern Ry. Co. v. Tennessee Bd. of Equalization 682
S.W.2d 196, 199 (Tenn.1984); CF Indus. v. Tennessee Pub. Serv. Comm’n, 599

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 S.W.2d 536 (Tenn.1980); National Council on Compensation Ins. v. Gaddis, 786
S.W.2d 240, 242 (Tenn.Ct.App.1989). However, the “substantial and material
evidence standard” in Tenn. Code Ann. § 4-5-322(h)(5) requires a searching and
careful inquiry that subjects the agency’s decision to close scrutiny. Wayne County
v. Solid Waste Disposal Control Bd., 756 S.W.2d 274, 280 (Tenn.Ct.App.1988).
Further, construction of a statute and application of the law to the facts is a question
of law that may be addressed by the courts. See Beare Co. v. Tennessee Dept. of
Revenue, 858 S.W.2d 906 (Tenn.1993).

Sanifill of Tennessee, Inc. v. Tennessee Solid Waste Control Bd., 907 S.W.2d 807, 809-10
(Tenn.1995).

In this context, this Court is presented with the following issues on appeal:

I. Whether the ALJ considered and applied the wrong portion of ADC’s
sleeping policy to Mr. Lynn’s infraction;
II. Whether the ADC rule is void for vagueness under the U.S. and Tennessee
Constitutions;
III. Whether the chancery court failed to find that the commissioner wrongly
refused to apply Tennessee Code Annotated section 8-30-330.

The following facts found by the commissioner, with which the chancellor concurred, and
to which Mr. Lynn admits, are of primary importance in the determination of these issues. Mr. Lynn
admits that he was asleep while on duty as a developmental technician for ADC. Mr. Lynn likewise
admits that he was asleep in the room occupied by two of the citizens over which he had charge. Mr.
Lynn likewise admits that he was required to check on these patients every fifteen minutes. Mr.
Lynn takes no issue with the statements of Nina Staples and Rose Untal taken before the
Administrative Law Judge, which indicate that twice he had to be shaken before he would wake.
Also of note is the fact that, of the sixteen citizens in the care of ADC on the night in question, none
of Mr. Lynn’s citizens were assigned to any other developmental technician in addition to Mr. Lynn.
In the hearing before the Administrative Law Judge, conflicting evidence was presented concerning
whether any other developmental technicians were in the room in which Mr. Lynn had fallen asleep
who could render aid to the citizens in Mr. Lynn’s direct care. That night Mr. Lynn was in charge
of three citizens. All three of these citizens were in a unit known for housing individuals requiring
tube feeding and periodic checks of tracheotomy tubes to avoid aspiration and asphyxiation. In
evaluating whether the petitioner’s termination was appropriate, the assistant director of ADC, Nina
Staples, evaluated all of these circumstances and applied the following pertinent sections of ADC’s
Policy on Employee Sleeping:

B. Disciplinary Action:

Any employee determined to be sleeping as specified in the aforementioned
Section V.A. shall be subject to disciplinary action according to the Rules of the

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 Tennessee Department of Personnel (authority cited above in Section III). The Rule
allows the Supervisor and ADC Management discretion in determining disciplinary
action. Subsequent violations of categories “a” or “b” may result in progressive
disciplinary action. Individual circumstances (e.g., length of time between violations,
cause of sleeping, etc.) will be considered in these instances before action is taken.

1. Offenses and Corresponding Degrees of Disciplinary Actions

a. If an employee is determined to be sleeping and is not
responsible for direct citizen support, the employee will receive a
written warning. An offense such as this would not directly place
citizens at risk. [Example – a Support Series employee falls asleep at
a desk or an employee falls asleep during a Staff Development class.]

b. If an employee is determined to be sleeping and is responsible
for direct citizen support, yet the employee is discovered sleeping in
a setting where other employees, or co-workers, could at least account
for the sleeping employee’s citizen(s), the employee will receive a
five-day (5) suspension. An offense such as this would directly place
citizens at risk, although the risk may be considered ‘low’.
(Employees discovered sleeping who are responsible for 1:1 citizen
coverage fall within the subsequent category “c” regardless of
circumstance.)

c. If an employee is determined to be sleeping and is responsible
for direct citizen support, and such a determination occurs in any
setting other than the type described in V.B.1.b., or creates significant
risk for the citizen, the employee will be terminated from
employment. Any employee discovered sleeping who is assigned 1:1
citizen coverage falls within this category. [Example – an employee
falls asleep while providing one-to-one coverage at a hospital or an
employee is discovered sleeping while assisting a citizen during
mealtime.]

The plain unambiguous language of the sleeping policy provides that sleeping on duty shall
subject a sleeping employee to disciplinary action. The plain language likewise accords management
discretion in determining the appropriate disciplinary action. Contrary to Appellant’s argument,
subsection (b) does not require all employees discovered sleeping to be suspended five days as a first
offense. The five day suspension provision only applies to employees “discovered sleeping in a
setting where other employees or co-workers could at least account for the sleeping employee’s
citizen(s).” With regard to whether other employees or co-workers could account for Mr. Lynn’s
assigned citizens, the proof before the Administrative Law Judge is conflicting. Tennie Gales
provided the following testimony:

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 Q. And during that 30 minutes, or maybe 27 minutes until you and Nurse
Rose get there, the only citizen coverage for Brian and Calvin is Mr. Lynn, correct?
A. He was in the room.
Q. Was anybody else in the room?
A. No.

The following testimony given by Nina Staples, Assistant Superintendent for residential and
supported living at ADC, further explains the coverage controversy:

And then the next question would be: Was the employee working
with citizens, period; meaning was the employee assigned to citizens. And in this
instance, Mr. Lynn was assigned to three citizens that night.
The other question becomes a question of, if when he was discovered
asleep, was there someone else that could take care of or address the needs of this
citizen. And in the case of the room that he was in with Brian and Calvin, it was my
understanding that there may have been another person present, but that the other
person could not assume that responsibility because that other person had an
assignment. And if that person took on any more, then that person would have - - we
would have been out of our ratio. And our ratio - - the ratio for that other person
would have exceeded her ratio. And that was the reason why she would not have
been able to assume any additional responsibilities for citizen care.

In addition to the aforementioned testimony, the ALJ heard from Ronald Bruce, the Director
of Personnel; Tiffany Moffett, a former employee with ADC; Rose Untal, the nurse on duty at the
time of Mr. Lynn’s infraction, and Mr. Lynn himself. After the hearing the Administrative Law
Judge entered a fairly lengthy order in which it found, in pertinent part:

The preponderance of the evidence in this matter is that the Grievant’s
offense falls into category (c) rather than category (b), in spite of the testimony to the
contrary elicited from Ms. Staples. Category (c) applies to two types of situations,
which include a situation where an employee is assigned to 1:1 citizen coverage.
Category (c) applies when an employee is responsible for direct citizen support, and
is found sleeping in any setting other than that described in (b), that being a setting
in which other employees or co-workers could account for the citizens charged to the
care of the sleeping employee. Category (c) also applies when the employee’s
sleeping creates significant risk for the citizen(s) to whom he is assigned. In the
instant case, Grievant Lynn was directly responsible for three citizens. No other
employees were available to overlap with Grievant Lynn’s responsibilities. The
number of staff on duty that night was just enough to meet staffing requirements at
required levels for the number of citizens and the level of staffing their conditions
required. The loss of Mr. Lynn’s services that night required that his supervisor
assume direct care responsibility for three citizens in order for the unit to continue
to meet required staffing levels during the shift.

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 10. Sleeping by Mr. Lynn caused significant risk to the citizens assigned
to his care. These citizens were mentally retarded, non-ambulatory, had seizure
disorders and may have had feeding tubes, tracheostomies (sic), and vulnerability to
hypothermia. They required regular monitoring at brief intervals and the continual
presence of someone who could quickly observe a developing medical problem and
be able to make a timely call to a medical professional. The absence of oversight by
the staff member assigned to stand watch over them placed them at significant risk
because of their medically fragile conditions. Grievant Lynn’s argument that the fact
that the citizens assigned to him were suitable for assignment to a 3:1 citizen-to-staff
ratio meant that the situation was necessarily a low risk one and thus restricted to a
category (b) offense is not persuasive. Grievant Lynn’s sleeping on duty clearly falls
into category (c) both because of the lack of other employees to cover his dereliction
of duty and because of the medically fragile state of his charges. In category (b), the
risk is described as low because of the availability of other employees to shoulder the
responsibilities of the sleeping employee for his assigned citizens so that no coverage
is lost. Sleeping while responsible for coverage at the 1:1 staffing ratio is an extreme
example of a category (c) violation, not the only example. Grievant Lynn’s violation
of falling asleep while on duty clearly violates category (c) of the Employee Sleeping
policy, which directs that the appropriate discipline is termination. Therefore the
discipline applied to him, which was termination, was consistent with the policy.

The chancellor held that the Administrative Law Judge’s finding was supported by
substantial and material evidence. The Administrative Law Judge’s application of the sleeping
policy depended on the material facts presented in the Administrative hearing. It is well settled that
we do not substitute our judgment on appeal for that of the ALJ and the chancellor. Thus, we find
no error in the trial court’s dismissal of Mr. Lynn’s Petition for Review of the Administrative Law
Judge.

Regarding Appellant’s argument that the ADC rule is void for vagueness, the plain language
of the rule gives no room for doubt that sleeping on the job would subject the employee to discipline,
and that the enforcement of the provisions of the policy left no doubt as to the employees’ risks of
discipline and/or termination in the event of a violation. The findings are supported by substantial
and material evidence.

As for Appellant’s third issue concerning the progressive discipline language in Tennessee
Code Annotated section 8-30-330, the plain language of that statute as well as the sleeping policy
in place at ADC made it very clear that management retained broad discretion in describing those
situations warranting progressive discipline and those situations imposing such risk that progressive
discipline was not necessary. Section 330 provides that discipline be appropriate for the offense:

(a) The supervisor is responsible for maintaining the proper performance level,
conduct, and discipline of the employees under the supervisor’s supervision. When

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 corrective action is necessary, the supervisor must administer disciplinary action
beginning at the lowest appropriate step for each area of misconduct.
(b) Any written warning or written follow-up to an oral warning which has been
issued to an employee shall be automatically expunged from the employee’s
personnel file after a period of two (2) years; provided, that the employee has had no
further disciplinary actions with respect to the same area of performance, conduct,
and discipline.
(c) When corrective action is necessary, the supervisor must administer disciplinary
action beginning at the step appropriate to the infraction or performance. Subsequent
infractions or poor performance may result in more severe discipline in accordance
with subsection (a).
Tenn. Code Ann. § 8-30-330 (1986).

The limited standard of review in this case does not permit this Court to second-guess the
wisdom of the judgment of ADC. The discussion by this Court in Papachristou v. University of
Tennessee, 29 S.W.3d 487 (Tenn.Ct.App.2000) is enlightening and reflects the limitations on judicial
control mandated by Tennessee Code Annotated section 4-5-322(h).

Tenn.Code Ann. § 4-5-322(h) states that upon judicial review of an agency’s
findings
(h) The court may affirm the decision of the agency or remand the case
for further proceedings. The court may reverse or modify the
decision if the rights of the petitioner have been prejudiced because
the administrative findings, inferences, conclusions or decisions are:
(1) In violation of constitutional or statutory provisions;
(2) In excess of the statutory authority of the agency;
(3) Made upon unlawful procedure;
(4) Arbitrary or capricious or characterized by abuse of discretion
or clearly unwarranted exercise of discretion; or clearly
unwarranted exercise of discretion; or
(5) Unsupported by evidence which is both substantial and
material in the light of the entire record.
In determining the substantiality of evidence, the court shall take into
account whatever in the record fairly detracts from its weight, but the
court shall not substitute its judgment for that of the agency as to the
weight of the evidence on questions of fact.
“Substantial and material evidence” has been defined as “ ‘such relevant
evidence as a reasonable mind might accept to support a rational conclusion and
such as to furnish a reasonably sound basis for the action under consideration.’ ”
Clay County Manor, Inc. v. State of Tennessee4, 8949 S.W.2d 755, 759 (Tenn.1993)
(quoting Southern Railway Co. v. State Board of Equalization, 682 S.W.2d 196, 199
(Tenn.1984)).
....

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 When reviewing administrative decisions, the courts do not make de novo
decisions about the credibility of witnesses. Crass v. Tennessee Valley Authority,
460 F.Supp. 941 (D.C.Tenn.1978), aff’d 627 F.2d 1089 (6th Cir.1978). Neither the
trial court nor this court may review issues of fact de novo or substitute the court’s
judgment for that of the agency as to the weight of the evidence. Reece v. Tennessee
Civil Service Commission, 699 S.W.2d 808 (Tenn.Ct.App.1985). With substantial
and material proof in the record on which the University Chancellor’s findings could
be based, the action taken must be affirmed.

Papachristou v. University of Tennessee, 29 S.W.3d 487, 490-91 (Tenn.2000).

The temptation is strong to try to give relief to a man whose “superior” performance in the
past is unquestioned. There is, however, “evidence which is both substantial and material” in the
record to support the judgment of the Administrative Law Judge and of the Chancellor. At this
point, the appellate inquiry comes to an end.

The judgment of the trial court is in all respects affirmed. Costs of appeal are taxed against
Appellant for which execution may issue.

___________________________________
WILLIAM B. CAIN, JUDGE

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