Frank J. Brophy et al., doing business as F.J. Brophy & Company, Plaintiffs-Appellants,
v.
City of Joliet, Illinois, Defendant-Appellee.
Gen. No. 10,997.
Illinois Appellate Court Second District.
September 4, 1957. Rehearing denied October 2, 1957. Released for publication October 2, 1957.*444 O'Gallagher and Schlax, of Chicago, for plaintiffs-appellants.
Paul F. Brumund, corporation counsel, of Joliet and James V. Bartley, City Attorney, of Joliet, and Ernest H. Pool, of Ottawa, for appellee.
PRESIDING JUSTICE DOVE delivered the opinion of the court.
*445 Plaintiffs, doing business as F.J. Brophy and Company, filed their verified complaint against the defendant, city of Joliet, for breach of contract in connection with the sale of $3,400,000 of Waterworks and Sewerage Revenue Bonds. The defendant filed a motion to dismiss, which, upon hearing, the court sustained, and from an appropriate final judgment against them, the plaintiffs appeal.
The complaint alleged that the plaintiffs are and have been for many years engaged in the business of purchasing and selling municipal bonds and obligations; that the defendant is a municipal corporation organized and existing under the laws of the state of Illinois; that the defendant did, and still does, contemplate the construction of a primary sewerage treatment plant on land owned by and under control of the defendant; that acting under the power granted to it under the provisions of Article 62 of "The Revised Cities and Villages Act" of the state of Illinois, effective January 1, 1942, as amended, the defendant did, on August 2, 1954, introduce Ordinance No. 4108 authorizing and directing the officials of the city of Joliet to issue and sell the bonds therein set forth for the purpose of financing the construction of said sewerage treatment plant; that on August 2, 1954, said ordinance was filed for public inspection; that on August 9, 1954, said ordinance was passed and on August 10 it was recorded, and duly published.
It was then alleged that, pursuant to said ordinance, the plaintiffs, under date of April 15, 1955, submitted to the defendant a proposal to purchase said bonds in accordance with Ordinance No. 4108; that pursuant to and in compliance with said ordinance, the defendant at a regular meeting of the city council held on April 18, 1955, received plaintiffs' proposal, and by resolution placed it on file with the city clerk; that thereafter, at a regular meeting of the council held on April 25, 1955, the proposal of the plaintiffs theretofore submitted *446 and placed on file was accepted by resolution and the mayor and city clerk were authorized to sign the contract of sale of said bonds as set forth in said ordinance to plaintiffs.
It was next alleged that the plaintiffs kept in continuous contact with the defendant and were ready, able and willing at all times, and still are, to accept delivery of the aforementioned bonds, and did perform their agreement as set forth in their proposal; that they so advised the defendant on April 29, 1955, May 12, 1955, May 24, 1955, and on June 9, 1955, by letters addressed to the mayor, city council and the corporation counsel of defendant.
It was then alleged that at a special meeting of the city counsel of defendant held on April 28, 1955, and again at a special meeting of the council held on April 30, 1955, the said contract to sell the bonds in question was breached and that subsequently at a regular meeting of the council of defendant held on June 7, 1955, the defendant accepted a proposal of Townsend, Dabney and Tyson of Boston, Massachusetts for the purchase of the bonds described in Ordinance No. 4108 in breach and in violation of its contract with plaintiffs; that under date of June 25, 1955, plaintiffs received a letter from the city clerk of the defendant enclosing plaintiffs' cashier's check in the sum of $25,000, which the plaintiffs had deposited along with their proposal of April 15, 1955, to purchase the bonds in question.
The complaint then concluded that as a result of the aforementioned intentional, deliberate, wrongful and unlawful acts of the defendant, said contract with the plaintiffs has been breached by the defendant, although performance thereof has been duly demanded by the plaintiffs; that said defendant has attempted to rescind its contract with the plaintiffs and as a result of the unlawful breach of the contract and the attempted rescission of the same by the defendant, *447 the plaintiffs are deprived of the profits which they would have otherwise gained if said contract had been carried out, amounting to the sum of $106,250, said sum being the difference between the cost of said bonds to the plaintiffs and the amount the plaintiffs would have received from the sale of said bonds.
Attached to and made a part of the complaint were copies of Ordinance No. 4108, plaintiffs' proposal addressed to the mayor and city council, dated April 15, 1955, the proceedings of the city council had on April 18, 1955, April 25, 1955, April 28, 1955, April 30, 1955, and June 7, 1955, and the letters of plaintiffs or their attorneys to the defendant, dated April 29, 1955, May 12, 1955, May 24, 1955, and June 9, 1955.
The proposal of the plaintiffs directed to the mayor and city council is dated April 15, 1955, and, after referring to the passage of Ordinance No. 4108 by the city on August 9, 1954, and to other matters, then stated: "We make you the following proposal: we will purchase $3,400,000 City of Joliet Waterworks and Sewerage Revenue Bonds, series of 1954, as described in Ordinance No. 4108, said bonds to bear interest at the rate of 3 1/4 per cent per annum, to be dated September 1, 1954, and to mature on May 1 serially, in the years 1957 to 1991, as described in said ordinance. We will pay for each $1,000 bond $985 and accrued interest to delivery to us in Chicago, Illinois, at a bank mutually agreeable to you and ourselves. Delivery to be accompanied by a complete transcript of all proceedings taken in the issuance of these bonds which will enable you and ourselves to obtain the unqualified approving opinion of Chapman and Cutler, Chicago, Illinois, or some firm of nationally recognized municipal bond attorneys, attesting to the validity of this issue of bonds.
"It is understood and agreed that the parties hereto shall make every effort to promptly consummate this *448 transaction. This offer is made for delivery of bonds to us by June 1, 1955, and if delivery is made later than that date, in accordance with sound banking procedures, the interest cost to the city shall be adjusted to the time of delivery according to the following formula." (Here follows the formula and certain obligations on behalf of appellants to the effect that they assume the cost of the attorneys' approving opinion and the cost of providing the printed bonds and several other provisions.)
The proposal then concludes: "Attached herewith is a cashier's check payable to the city treasurer of the city of Joliet, Illinois, in the amount of $25,000 as evidence of our good faith, and to be held by him uncashed and to be applied as part payment on the bonds when delivered. The signed acceptance of this proposal shall constitute a contract between the undersigned and the city, and the undersigned agrees to promptly perform their obligations as stated above and the city agrees to deliver the Waterworks and Sewerage Revenue Bonds as described above, all in accordance with this proposal and Ordinance No. 4108 passed August 9, 1954. Submitted this 15th day of April, 1955. F.J. Brophy and Company.
"Accepted for and on behalf of the City of Joliet, Illinois, by a resolution passed this ____ day of ____, 195__, which is hereby acknowledged by the duly, qualified officials.
"________________ Mayor "________________ City Clerk "[1] The record discloses that the city of Joliet operates under the optional commission form of municipal government, with a mayor and four commissioners who constitute the city council; that the defendant availed itself of the provisions of the Cities *449 and Villages Act, which authorized it to issue and sell revenue bonds for the purpose of defraying the cost of a combined waterworks and sewerage system payable solely from revenue derived from the operation of such system (Ill. Rev. Stat. 1953, chap. 24, art. 62.) Ordinance No. 4108 was duly passed by the city pursuant to this statutory authority. Section 20 of this ordinance provided: "As soon after this ordinance becomes effective as may be, the council of the city of Joliet shall sell the bonds hereby authorized in such manner as they may hereafter determine ..." The statute required the corporate authorities to determine the manner of sale (Ill. Rev. Stat. 1953, chap. 24, art. 62, sec. 3) and this power could not be delegated by the council to its mayor and city clerk or to anyone else. (People v. City of Centralia, 1 Ill. App. 2d 228, 233; People v. Cleveland, Cincinnati, Chicago & St. Louis Ry. Co., 354 Ill. 342, 346; City of Sullivan v. Cloe, 277 Ill. 56, 59.)
In the instant case, if the city council desired to take any action on the proposal submitted by plaintiffs, it was required to do so in accordance with the provisions of the Cities and Villages Act. (Ill. Rev. Stat. 1953, chap. 24, art. 19.) Section 52 of that article provides that every resolution making or authorizing the making of any contract shall remain on file with the municipal clerk for public inspection, in the form in which it is finally passed, at least one week before the final passage thereof.
Section 51 of Article 19 provides: "The Mayor and each Commissioner shall have the right to vote on all questions coming before the council. Three members of the Council shall constitute a quorum and the affirmative vote of three members shall be necessary to adopt any motion, resolution or ordinance." It is then provided: "Upon every vote the `yeas' and `nays' shall be called and recorded. Every motion, resolution, or *450 ordinance shall be reduced to writing and read before a vote is taken thereon, and all Council members present at any meeting shall vote thereon." The last paragraph of this section then provides: "The Mayor shall have no power to veto, but every resolution, ordinance or warrant passed or ordered by the council must be signed by the Mayor or by two Commissioners...."
At a regular meeting of the council held at 2:00 o'clock p.m. on April 18, 1955, the mayor and the four commissioners were present. The record of this meeting discloses: "A proposal submitted by F.J. Brophy and Company, 231 South LaSalle Street, Chicago 4, Illinois, to purchase $3,400,000 City of Joliet Waterworks and Sewerage Revenue Bonds, Series of 1954, as described in Ordinance No. 4108, was presented and read. Commissioner Franck moved that said proposal be received and placed on file with the city clerk. Motion seconded by Commissioner Vollmer. (Motion duly reduced to writing and read.) Motion carried by following vote: Ayes; Mayor Janke and Commissioners Daniel, Franck, Vollmer and Whalen; Nays, None."
One week later, according to the record, on April 25, 1955, at 2:00 o'clock, p.m., another regular meeting of the city council was held. The mayor and all four commissioners were present, and at that meeting the record discloses that "Commissioner Franck moved that the Mayor and City Clerk be authorized to sign contract of F.J. Brophy and Company, 231 South LaSalle Street, Chicago 4, Illinois, as presented on April 18 for purchase of $3,400,000 Waterworks and Sewerage Revenue Bonds as per conditions set forth in proposal. Motion seconded by commissioner Vollmer. (Motion duly reduced to writing and read.) Motion carried by the following vote: Ayes; Mayor Janke and Commissioners Franck and Vollmer; Nays, *451 commissioners Edward J. Daniel and Joseph F. Whalen. Commissioner Whalen moved that the council adjourn. Motion seconded by commissioner Vollmer. (Motion duly reduced to writing and read.) Motion carried by the following vote: Ayes; Mayor Janke and commissioners Daniel, Franck, Vollmer and Whalen."
Appellants insist that a valid and legally enforcible contract came into existence by the action of the city council on April 25, 1955, directing the mayor and city clerk to sign the contract or proposal which was presented by appellants on April 18, 1955.
The city contends that no contract came into existence because the proposal stated that "the signed acceptance of the proposal shall constitute a contract" between the parties. That since the allegations of the complaint show there was no signed acceptance by the mayor and city clerk, there was, therefore, no contract.
In Park Commissioners v. Carmody, 139 Ill. App. 635, relied upon by counsel for appellants, it appeared that the Park Commissioners of West Chicago, on January 25, 1906, advertised for bids for laying certain pipes. The bids were to be received by February 2, 1906. Carmody bid on the job and his bid was accepted at a regular meeting of the board and a letter sent him notifying him to this effect. He was asked to call at the office of the park commissioners on February 23 and pick up a contract covering the project. On February 26 Carmody had his doctor send a letter to the commissioners advising them he was in ill health and should not undertake the job. He never called for the contract and the commissioners forfeited the $500 deposit required to accompany a bid. He then brought suit for the return of this deposit on the ground that no contract was entered into by him with the Park District. In denying him relief, the court said (p. 640): "The plaintiff Carmody, in response *452 to the advertisement by the Park Commissioners, made a definite bid for the work, and the Park Commissioners accepted his bid as made. The bid and its acceptance constituted a contract between the parties, and the execution thereafter of a formal written instrument embodying the terms of the contract would not be the contract itself, but merely evidence of it.
"In 1 Parsons on Contracts, Section 476, 6th ed., the author says: `Thus an offer to sell a certain thing, on certain terms, may be met by the answer, "I will take that thing on those terms," or by any answer which means this, however it may be expressed'; and if the proposition be in the form of a question, as `I will sell you so and so; will you buy?' the whole of the meaning may be conveyed by the word `Yes,' or any other simply affirmative answer. And thus a legal contract is completed.
"In 7 Eng. and Am. Ency., 2d ed., p. 125, this language is used: `All express executory contracts resolve themselves, upon analysis, into an offer by one of the parties and an acceptance of that offer by the other. The act of acceptance closes the contract and ordinarily nothing further is required to make the obligations effective. No special formalities are required.'
"In Garfielde v. U.S., 93 U.S. 242, the U.S. advertised for proposals for carrying mails. Garfielde made a proposal which the Government accepted, in reference to which the court said: `... the proposal on the part of Garfielde, and the acceptance of the proposal by the department, created a contract of the same force and effect as if a formal contract had been written out and signed by the parties.'"
In the Carmody case the municipality advertised for bids. A bid was made, which the municipality accepted and the court held this created a contract. In the instant case the municipality, by ordinance, was *453 authorized to issue and sell the bonds therein set forth. In pursuance to this ordinance appellants submitted a written proposal of purchase. This proposal was definite and unequivocal, consisted of numerous provisions and concluded: "The signed acceptance of this proposal shall constitute a contract between the undersigned and the city and the undersigned agrees to promptly perform their obligations as stated above and the city agrees to deliver the Waterworks and Sewerage Revenue Bonds as described above, all in accordance with this proposal and Ordinance No. 4108, passed August 9, 1954."
[2] Appellants had a perfect right to designate the manner in which its proposal should be accepted. They did so, stating that in order to constitute a contract the proposal must not only be accepted, but the acceptance must be signed. Having so provided and specified, no other form of acceptance would be effective to bind appellants. Where an offer requires an acceptance to be made in writing, no other form of acceptance can be made. (Brach v. Matteson, 298 Ill. 387, 392.) This is what distinguishes the instant case from the Carmody case. Until this proposal or proposed contract was signed by the mayor, clerk or someone authorized by the municipal authorities, there was no legal contract according to the terms of the proposal itself.
In Baltimore and Ohio S.W.R.R. Co. v. The People, 195 Ill. 423, it appeared that a board of education accepted a bid of a contractor to construct a school building, it being understood that a formal building contract acceptable to the board of education was to be thereafter signed. The Supreme Court held that at the date the bid was accepted there was no contract in existence and would not be until the written contract was executed. In the course of its opinion the court quoted from 7 Am. and Eng. Ency. of Law, 2d ed., p. 140, *454 where it is said: "Where the parties make the reduction of an agreement to writing and its signature by them, a condition precedent to its completion, it will not be a contract until that is done and this is true although all the terms of the contract have been agreed upon. But where the parties have assented to all the terms of the contract, the mere reference to a future contract in writing will not negative the existence of a present contract."
In 38 Am. Jur. 176, Municipal Corporations, Sec. 501, it is said: "While the contracts of a municipal corporation are ordinarily executed and signed by the mayor or other chief executive officer on behalf of the corporation, it is possible for a contract binding a municipal corporation to be brought into existence by a vote of the municipal council. Thus an ordinance or resolution which is in effect an offer by a municipal corporation, upon acceptance by the party to whom it was addressed, becomes a contract, similarly, when an offer has been made to a municipal corporation, a vote of the municipal council accepting the offer will constitute a contract. In such a case, the minutes and record of the proceedings of the municipal council constitute a sufficient compliance with the statute of frauds. Care should be taken, however, to distinguish between the vote of a municipal council consisting in and of itself an offer or acceptance and a vote authorizing the executive officers to enter into a contract. In the latter case, the municipality will not be bound until the executive officers have acted."
In Waggeman v. Bracken, 52 Ill. 468, it was stated that "an article of agreement purporting to be made between two parties, imposing mutual obligations upon them, showing upon its face it was to be executed by both parties before it would be binding on either, but only executed by one of them, cannot be given as evidence to the jury for any purpose, not even against *455 the party executing it." See also Hausman Steel Co. v. Severin, 316 Ill. App. 585, where it is said that the rule is that where the parties make the reduction of the agreement to writing, and its signature by them, a condition precedent to its completion, it will not be a contract until that is done, and Atkins and Company v. Kirk, 187 Ill. App. 310, which holds that where it is apparent that the offer as made contemplates a formal written acceptance as a condition precedent, such formal acceptance is required. If an offer prescribes the place, time or manner of acceptance, its terms, in this respect must be complied with in order to create a contract. (Restatement of the law of Contracts, sec. 61.)
[3, 4] Counsel for plaintiffs argue that the portion of their proposal which stated that its signed acceptance shall constitute the contract means accepted by the city council by written motion or resolution. That, however, is not what this proposal states. This proposal clearly specified the method of its acceptance. This proposal did not say that when signed by the proper authorities it would be evidence of the contract, but unequivocally stated: "The signed acceptance of this proposal shall constitute a contract between the undersigned and the city." Plaintiffs saw fit to include in their proposal the method of its acceptance. They had a right to do this. In order to create a valid municipal contract it is necessary that the essentials of a good contract be present and there is no contract existing between the city and a contractor before the contract, as written, received the final approval of the other, or where, the acceptance is not made in the manner specified in the offer, or where, although there has been substantial agreement, the parties recognize something remains to complete its execution. (63 C.J.S. 560, Title Municipal Corporations, sec. 993.) The only action the council took with reference to the *456 proposal of the plaintiffs was to authorize the mayor and city clerk to sign the contract of plaintiffs presented on April 18, as "per conditions set forth in their proposal."
[5, 6] The mayor and clerk, of course, could not nullify the action of the council by withholding their signatures, as their duties, in this respect, would be ministerial and could have been enforced by mandamus. Never having signed the proposal, the city council on April 30, 1955, rescinded its action and the plaintiffs were so notified. There is no contract on which an action can be based where the resolution authorizing it is rescinded before the contract is executed. (63 C.J.S. 564, Title Municipal Corporations, sec. 994.)
The judgment appealed from must be affirmed.
Judgment affirmed.
CROW, J., concurs.