UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF COLUMBIA
__________________________________________
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NATURAL RESOURCES DEFENSE COUNCIL, )
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Plaintiff, )
)
v. ) Civil Action No. 08-1429 (PLF)
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UNITED STATES ENVIRONMENTAL )
PROTECTION AGENCY, )
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Defendant. )
__________________________________________)
MEMORANDUM OPINION
This Freedom of Information Act case is before the Court on plaintiff’s motion for
summary judgment and on defendant’s motion for scheduling orders for the processing and
release of records and the briefing of legal issues. After careful consideration of the parties’
papers, the Court will deny both motions and will enter a scheduling order as described below.
Plaintiff, Natural Resources Defense Council (“NRDC”), is a non-profit
environmental and public health organization. See Complaint (“Compl.”) ¶ 5. On July 17, 2008,
NRDC submitted a FOIA request to the United States Environmental Protection Agency (“EPA”)
for records regarding the use of the pesticide clothianidin on crops in the United States, EPA’s
evaluation of the safety of the pesticide on bees, studies submitted by chemical manufacturers
relating to the toxicity of the pesticide to bees, and communications with other federal or foreign
agencies regarding environmental risks posed by the pesticide. See Compl. ¶ 7. NRDC also
sought a public interest fee waiver in connection with its FOIA request. See Compl. ¶ 10.
Having received no substantive response from the EPA, plaintiff filed suit in this Court.
Plaintiff promptly filed a motion for summary judgment arguing that (1) it was
entitled to a public interest fee waiver; and (2) the Court should grant judgment against the EPA,
because the EPA did not make a final determination on plaintiff’s FOIA request within the
statutory period of 20 business days. See 5 U.S.C. § 552(a)(6)(A)(I). The EPA granted NRDC a
fee waiver a few weeks later. See Defendant’s Motion for Scheduling Orders for Processing and
Release of Records and Briefing of Legal Issues at 3. Plaintiff agrees that its motion for
summary judgment is now moot as to the fee waiver. See NRDC’s Partial Opposition to EPA’s
Motion for Scheduling Order at 1.
Plaintiff’s summary judgment motion is ripe as to plaintiff’s request that judgment
be issued against the EPA for failing to make a timely final determination. Defendant argues that
its untimely response does not support granting summary judgment. If an agency does not
respond to a FOIA request within 20 days, the requestor is deemed to have exhausted the
administrative remedies and may immediately pursue judicial review, see Flowers v. IRS, 307 F.
Supp. 2d 60, 66-67 (D.D.C. 2004) (citing 5 U.S.C. § 552(a)(6)(C)), but an immediate award of
judgment typically is considered premature. Plaintiff has cited no legal authority to the contrary.
Plaintiff’s motion for summary judgment as to defendant’s production obligations will be denied
without prejudice.
Also before the Court is defendant’s motion for a scheduling order. Based on the
time line proposed in the EPA’s motion, the EPA should have completed its production of
responsive, nonexempt records on May 1, 2009. For documents to which the EPA believes a
FOIA exemption may apply, the EPA proposes that rather than create a Vaughn Index, it provide
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plaintiff with a “Withholding List.”1 The Withholding List would not necessarily comply with
the requirements of a Vaughn Index, but would include a brief description of the subject matter
and specify which, if any, of the records are suspected to contain confidential business
information (“CBI”). Under the EPA’s regulations, if a document submitted by a third party
appears to contain CBI, the EPA is required to conduct a confidentiality analysis and alert the
business that the record is under review. See 40 C.F.R. §§ 2.204(a)(1); 2.204(d); 2.204(e). The
EPA proposes that within 30 days of receiving the Withholding List, plaintiff inform the EPA
whether it intends to pursue the production of any withheld records, and that plaintiff separately
identify which of those are among the records suspected to contain CBI. Only then does the EPA
propose that it begin the confidentiality review required of suspected CBI documents.
Plaintiff strenuously objects to the EPA’s proposed schedule, arguing that both the
creation of the Withholding List and the EPA’s separate designation of claimed CBI information
unduly shifts the agency’s production burdens to the plaintiff and delays the schedule for ultimate
production and/or litigation. The Court agrees. Although it is preferable for FOIA litigants to
1
Under the FOIA, an agency may withhold documents responsive to a FOIA
request only if the responsive documents fall within one of nine enumerated statutory
exemptions. See 5 U.S.C. § 552(b); see also Dep’t of Defense v. Fed. Labor Relations Auth.,
510 U.S. 487, 494 (1994). The agency bears the burden of justifying any withholding. See
Bigwood v. United States Agency for Int’l Dev., 484 F. Supp. 2d 68, 74 (2007). To enable the
Court to determine whether documents properly were withheld, the agency must provide a
detailed description of the information withheld through the submission of a so-called “Vaughn
Index,” sufficiently detailed affidavits or declarations, or both. Id.; see also Oglesby v. Dep’t of
the Army, 79 F.3d 1172, 1178 (D.C. Cir. 1996); Vaughn v. Rosen, 484 F.2d 820, 827-28 (D.C.
Cir. 1973). The Vaughn Index and/or accompanying affidavits or declarations must “provide[] a
relatively detailed justification, specifically identif[y] the reasons why a particular exemption is
relevant and correlat[e] those claims with the particular part of a withheld document to which
they apply.” Judicial Watch, Inc. v. FDA, 449 F.3d 141, 146 (D.C. Cir. 2006) (quoting Mead
Data Cent., Inc. v. Dep’t of the Air Force, 566 F.2d 242, 251 (D.C. Cir. 1977)).
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work out a production schedule among themselves, plaintiff is under no obligation to agree to a
schedule other than what would typically be legally required — namely (1) the agency’s creation
and production of a Vaughn Index simultaneously with its production of nonexempt records, and
(2) the prompt processing of documents suspected to contain CBI — simply because the agency
finds that its obligations under the FOIA are great. See Multi AG Media LLC v. Dep’t of Agric.,
515 F.3d 1224, 1227 (D.C. Cir. 2008) (the agency has the burden to justify any withholdings
under the FOIA); 40 C.F.R. 2.204(a) (“Action shall be taken under this section whenever an EPA
office . . . learns that it is responsible for responding to a request under 5 U.S.C. § 552 for the
release of business information. . .”) (emphasis added). Defendant must promptly produce a
legally sufficient Vaughn Index, which includes the claimed CBI documents.2
The EPA also requests a prolonged summary judgment briefing schedule, but
does not explain why such a schedule is necessary. Without agreement by the parties or some
showing of necessity, the Court will not order a briefing schedule so substantially in excess of
that provided for in the Local Civil Rules. See L. CV . R. 7. The Court will adopt plaintiff’s
suggested time line — after the EPA completes its document production and Vaughn Index, the
parties should each have 21 days for its motion and its opposition papers, and 14 days to reply.
2
The deadlines proposed by plaintiff for production have passed, making academic
the question of whether EPA’s proposed extension of time for initial review of the documents is
too lengthy. Based on its own proposed schedule, EPA should have completed review of the
documents by now and should be able to provide plaintiff with a Vaughn Index promptly, if it
has not already done so.
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An Order consistent with this Memorandum Opinion will issue this same day.
/s/_____________________
PAUL L. FRIEDMAN
United States District Judge
DATE: June 23, 2009
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