Farris v. Rice

UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF COLUMBIA

VIRGINIA LOO FARRIS, :
:
Plaintiff, : Civil Action No.: 05-1975 (RMU)
:
v. : Document No.: 39
:
HILLARY RODHAM CLINTON, :
Secretary of State, Department of State, :
:
Defendant. :

MEMORANDUM OPINION

GRANTING IN PART AND DENYING IN PART THE DEFENDANT’S
RENEWED MOTION FOR SUMMARY JUDGMENT

I. INTRODUCTION

This matter is before the court on the defendant’s1 renewed motion for summary

judgment. The plaintiff is an Asian-American woman formerly employed by the U.S. Foreign

Service, a branch of the U.S. Department of State (“the Department”). She alleges that the

defendant unlawfully discriminated against her based on her race and gender and then retaliated

against her for complaining about the discrimination. The defendant previously filed a motion

for summary judgment, which the court denied in June 2007 after determining that the plaintiff

was entitled to discovery to develop the factual record. Following the close of discovery, the

defendant filed the instant motion for summary judgment, which the plaintiff has opposed.

Because the plaintiff has produced enough evidence to withstand summary judgment on her

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The original defendant to this action, Condoleezza Rice, was the Secretary of State when this
action was instituted. Pursuant to Federal Rule of Civil Procedure 25(d), the court has
substituted the current Secretary of State, Hillary Rodham Clinton, for Rice as the defendant in
this action. See FED . R. CIV . P. 25(d) (stating an “officer’s successor is automatically substituted
as a party” and that “[l]ater proceedings should be in the substituted party’s name”).
discrimination claims but not on her retaliation claims, the court grants in part and denies in part

the defendant’s renewed motion for summary judgment.

II. BACKGROUND

A. Factual Background

The plaintiff, a thirty-four year veteran of the U.S. Foreign Service, served as a Public

Affairs Counselor at the American Embassy in Bangkok, Thailand beginning in 1998. Compl. ¶

5; Pl.’s Opp’n to Def.’s Renewed Mot. for Summ. J. (“Pl.’s Opp’n”), Ex. 1. In late 1998,

following reports that the plaintiff’s husband, also a Foreign Service employee, was physically

abusing the plaintiff, the U.S. Ambassador to Thailand revoked the husband’s diplomatic status,

forcing him to leave Thailand. Compl. ¶ 6; Pl.’s Opp’n at 8. In an effort to “keep her family

together and work on her marriage,” the plaintiff sought alternative positions in the Foreign

Service in locations in which both she and her husband could live. Compl. ¶ 10; Pl.’s Opp’n at

9. The defendant did not hire the plaintiff for any of these positions. Compl. ¶ 11; Pl.’s Opp’n at

9. The plaintiff alleges that the decisions not to hire her were impermissibly based on her race

and gender because the defendant “viewed her as a subservient Asian-American woman unable

to stand up to her husband.” Compl. ¶ 14; Pl.’s Opp’n at 9.2 The plaintiff expressed her

2
More specifically, the plaintiff alleges that the decisions not to hire her were based in whole or in
part on her race and gender. Thus, she advances both a single-motive theory and a mixed-motive
theory of unlawful discrimination. See Ginger v. District of Columbia, 527 F.3d 1340, 1345
(D.C. Cir. 2008) (distinguishing a single-motive case, “in which [the plaintiff] argues race (or
another prohibited criterion) was the sole reason for an adverse employment action,” from a
mixed-motive case, “in which [the plaintiff] does not contest the bona fides of the employer’s
[nondiscriminatory] justifications but rather argues race [or another prohibited criterion] was also
a factor motivating the adverse action”).

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concerns to the Deputy Chief of Mission and the Department’s Chief Equal Employment

Opportunity Officer “early in 1999,” Compl. ¶ 17, and on September 6, 2000 she filed a formal

EEO complaint, id. The plaintiff claims that because she filed the EEO complaint, the defendant

retaliated against her by investigating an allegation that the plaintiff was fraudulently receiving a

stipend to which she was not entitled. Id. ¶ 18. An Administrative Law Judge rejected the merits

of the plaintiff’s EEO complaint. Id. ¶ 21.

B. Procedural Background

The plaintiff filed the instant action on October 5, 2005. Id. She filed a motion for a

preliminary injunction on September 5, 2006, seeking to prevent the defendant from discharging

her from her job. Mot. for Prelim. Inj. The court denied that motion on September 25, 2006.

Mem. Op. (Sept. 25, 2006). Immediately thereafter, the defendant filed its motion for summary

judgment, which the court denied on June 12, 2007 after determining that the plaintiff was

entitled to discovery to develop the factual record. Mem. Op. (June 12, 2007). Following the

close of discovery, the defendant filed a renewed motion for summary judgment, asserting that

there is no triable issue of material fact with respect to the plaintiff’s claims of discrimination and

retaliation. See Def.’s Renewed Mot. for Summ. J. (“Def.’s Mot”). The plaintiff opposes the

motion. See Pl.’s Opp’n. The court turns now to the parties’ arguments.

III. ANALYSIS

A. Legal Standard for a Motion for Summary Judgment

Summary judgment is appropriate when “the pleadings, depositions, answers to

interrogatories, and admissions on file, together with the affidavits, if any, show that there is no

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genuine issue as to any material fact and that the moving party is entitled to a judgment as a

matter of law.” FED . R. CIV . P. 56(c); see also Celotex Corp. v. Catrett, 477 U.S. 317, 322

(1986); Diamond v. Atwood, 43 F.3d 1538, 1540 (D.C. Cir. 1995). To determine which facts are

“material,” a court must look to the substantive law on which each claim rests. Anderson v.

Liberty Lobby, Inc., 477 U.S. 242, 248 (1986). A “genuine issue” is one whose resolution could

establish an element of a claim or defense and, therefore, affect the outcome of the action.

Celotex, 477 U.S. at 322; Anderson, 477 U.S. at 248.

In ruling on a motion for summary judgment, the court must draw all justifiable

inferences in the nonmoving party’s favor and accept the nonmoving party’s evidence as true.

Anderson, 477 U.S. at 255. A nonmoving party, however, must establish more than “the mere

existence of a scintilla of evidence” in support of its position. Id. at 252. To prevail on a motion

for summary judgment, the moving party must show that the nonmoving party “fail[ed] to make

a showing sufficient to establish the existence of an element essential to that party’s case, and on

which that party will bear the burden of proof at trial.” Celotex, 477 U.S. at 322. By pointing to

the absence of evidence proffered by the nonmoving party, a moving party may succeed on

summary judgment. Id.

The nonmoving party may defeat summary judgment through factual representations

made in a sworn affidavit if she “support[s] [her] allegations . . . with facts in the record,” Greene

v. Dalton, 164 F.3d 671, 675 (D.C. Cir. 1999) (quoting Harding v. Gray, 9 F.3d 150, 154 (D.C.

Cir. 1993)), or provides “direct testimonial evidence,” Arrington v. United States, 473 F.3d 329,

338 (D.C. Cir. 2006). Indeed, for the court to accept anything less “would defeat the central

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purpose of the summary judgment device, which is to weed out those cases insufficiently

meritorious to warrant the expense of a jury trial.” Greene, 164 F.3d at 675.

Finally, the D.C. Circuit has directed that because it is difficult for a plaintiff to establish

proof of discrimination, the court should view summary-judgment motions in such cases with

special caution. See Aka v. Washington Hosp. Ctr., 116 F.3d 876, 879-80 (D.C. Cir. 1997),

overturned on other grounds, 156 F.3d 1284 (D.C. Cir. 1998) (en banc); see also Johnson v.

Digital Equip. Corp., 836 F. Supp. 14, 18 (D.D.C. 1993).

B. The Plaintiff’s Race and Gender Discrimination Claims

1. Legal Standard for Race and Gender Discrimination

Generally, to prevail on a claim of discrimination under Title VII or the ADEA, a plaintiff

must follow a three-part burden-shifting analysis known as the McDonnell Douglas framework.

Lathram v. Snow, 336 F.3d 1085, 1088 (D.C. Cir. 2003). The Supreme Court explained the

framework as follows:

First, the plaintiff has the burden of proving by the preponderance of the evidence a
prima facie case of discrimination. Second, if the plaintiff succeeds in proving the
prima facie case, the burden shifts to the defendant “to articulate some legitimate,
nondiscriminatory reason for the employee’s rejection” . . . . Third, should the
defendant carry this burden, the plaintiff must then have an opportunity to prove by
a preponderance of the evidence that the legitimate reasons offered by the defendant
were not its true reasons, but were a pretext for discrimination . . . . The ultimate
burden of persuading the trier of fact that the defendant intentionally discriminated
against the plaintiff remains at all times with the plaintiff.

Tex. Dep’t of Cmty. Affairs v. Burdine, 450 U.S. 248, 252-53 (1981) (internal citations omitted)

(quoting McDonnell Douglas v. Green, 411 U.S. 792, 802 (1973)).

To establish a prima facie case of gender or race discrimination under Title VII, the

plaintiff must show that “(1) [she] is a member of a protected class; (2) [she] suffered an adverse

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employment action; and (3) the unfavorable action gives rise to an inference of discrimination.”

Brown v. Brody, 199 F.3d 446, 452 (D.C. Cir. 1999); Stewart v. Ashcroft, 352 F.3d 422, 428

(D.C. Cir. 2003); Carroll v. England, 321 F. Supp. 2d 58, 68 (D.D.C. 2004). “The burden of

establishing a prima facie case of disparate treatment is not onerous.” Burdine, 450 U.S. at 253.

If the plaintiff establishes a prima facie case, a presumption then arises that the employer

unlawfully discriminated against the employee. Id. at 254. To rebut this presumption, the

employer must articulate a legitimate, non-discriminatory reason for its action. Id. The employer

“need not persuade the court that it was actually motivated by the proffered reasons.” Id. Rather,

“[t]he defendant must clearly set forth, through the introduction of admissible evidence, reasons

for its actions which, if believed by the trier of fact, would support a finding that unlawful

discrimination was not the cause of the employment action.” St. Mary’s Honor Ctr. v. Hicks,

509 U.S. 502 (1993).

If the employer successfully presents a legitimate, non-discriminatory reason for its

actions, “the McDonnell Douglas framework – with its presumptions and burdens – disappears,

and the sole remaining issue is discrimination vel non.” Lathram, 336 F.3d at 1088 (internal

citations omitted); Brady v. Office of the Sergeant at Arms, U.S. House of Representatives, 520

F.3d 490, 494 (D.C. Cir. 2008) (noting that “the prima facie case is a largely unnecessary

sideshow”). The district court need resolve only one question: “Has the employee produced

sufficient evidence for a reasonable jury to find that the employer’s asserted non-discriminatory

reason was not the actual reason and that the employer intentionally discriminated against the

employee on the basis of race, color, religion, sex, or national origin?” Brady, 520 F.3d at 494.

The court must consider whether the jury could infer discrimination from (1) the plaintiff’s prima

6
facie case, (2) any evidence the plaintiff presents to attack the employer’s proffered explanation,

and (3) any further evidence of discrimination that may be available to the plaintiff. Waterhouse

v. District of Columbia, 298 F.3d 989, 992-93 (D.C. Cir. 2002) (quoting Aka, 156 F.3d at 1289).

The plaintiff need not present evidence in each of these categories in order to avoid summary

judgment. Aka, 156 F.3d at 1289. Rather, the court should assess the plaintiff’s challenge to the

employer’s explanation in light of the total circumstances of the case. Id. at 1291.

2. The Court Denies the Defendant’s Renewed Motion for Summary Judgment
With Respect to the Plaintiff’s Race and Gender Discrimination Claims

The plaintiff claims the defendant discriminated against her on the basis of her race and

gender by denying her bids for two positions: one as a USNATO Political Counselor, a principal

adviser to Ambassador Vershbow, the U.S. Permanent Representative to the U.S. Mission to

NATO (“the USNATO position”), and another as the Political Advisor to the NATO military

commander in the Hague (“the Hague POLAD position”). Compl. ¶ 11; Def.’s Mot. at 5.3 For

the reasons discussed below, the court denies the defendant’s motion for summary judgment with

respect to the plaintiff’s claims of unlawful discrimination.

a. The USNATO Position

The defendant passed the plaintiff over for the USNATO position, a post based in

Europe, in favor of Andrew Goodman, a white, male officer who was junior to her in rank. Pl.’s

Opp’n at 4. The plaintiff alleges that the decision to hire Goodman rather than her was based on
3
In the complaint, the plaintiff focuses on the Hague POLAD position and the USNATO position,
but also mentions the defendant’s decision not to hire her for more than thirty other positions.
Compl. ¶ 10. The defendant notes that the plaintiff appears to have abandoned these claims.
Def.’s Mot. at 10-12, 30-34. By only discussing two of the other positions tangentially and in the
context of her retaliation claim, see Pl.’s Opp’n at 19-21, the plaintiff concedes the defendant’s
point, see Twelve John Does v. District of Columbia, 117 F.3d 571, 577 (D.C. Cir. 1997) (noting
that arguments not addressed are treated as conceded).

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her race and gender. Id. at 3. Meanwhile, the defendant asserts that it chose Goodman,

notwithstanding the fact that he was not a senior officer, because he was more qualified for the

job. Def.’s Mot. at 7-8; 24-28. Specifically, as the “number two” political appointee at

USNATO, Goodman had experience taking on “formidable negotiating and managerial

responsibilities” and had “considerable background in East-West and European issues,”

including specialties in policy matters related to Russia and Germany. Id. at 7. Further,

Goodman was an outstanding manager whose “section [ran] like clockwork under his

stewardship.” Id. The defendant notes, in contrast, that although the plaintiff was a senior

foreign service officer, she had “virtually no [European] or NATO experience, little familiarity

with the national security bureaucracy in Washington and no track record as a negotiator (the

aspect of the job that is, perhaps, the most critical and difficult to pick up).” Id. at 8.

Because it would be permissible for the defendant to have chosen Goodman for the

position based on his superior qualifications rather than on the plaintiff’s race and gender, the

defendant has successfully asserted a legitimate, nondiscriminatory reason for choosing

Goodman over the plaintiff. Accordingly, “the question whether the [plaintiff] actually made out

a prima facie case is ‘no longer relevant.’” Brady, 520 F.3d at 493 (quoting St. Mary’s Honor

Ctr., 509 U.S at 510). Instead, the court’s central task is to determine whether the plaintiff has

produced evidence from which a reasonable jury could determine that the defendant’s asserted

non-discriminatory reason for not hiring her was pretextual and that the defendant intentionally

discriminated against the plaintiff based on her race and/or gender. Brady, 520 F.3d at 494. The

plaintiff offers four rationales in support of her contention that the defendant’s asserted

nondiscriminatory reason was a pretext for unlawful discrimination. See generally Pl.’s Opp’n.

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The court now addresses each of these rationales in turn to determine whether a reasonable jury

could infer from these rationales individually or as a whole that the defendant acted with

discriminatory intent.

i. Statistical Evidence

The plaintiff offers, as evidence of the defendant’s poor “track record” concerning

discrimination in employment practices, statistical evidence concerning the dearth of Asian-

American women at the highest levels of the defendant’s management structure. Pl.’s Opp’n at

15-17. The defendant counters that statistical evidence alone is insufficient to create a triable

issue of material fact with respect to pretext, and further argues that the statistics the plaintiff has

offered here are irrelevant because they fail to compare the pool of qualified Asian-American

female candidates for high-level positions to the pool of Asian-American female candidates

actually selected for those positions. Def.’s Reply at 16-19.

In determining whether an employer has unlawfully discriminated against an employee on

the basis of her race and gender, statistical evidence may be helpful, although it is ordinarily not

dispositive. Krodel v. Young, 748 F.2d 701, 710 (D.C. Cir. 1984) (pointing out that statistical

evidence is less significant in the individual disparate treatment context than in disparate impact

and classwide disparate treatment cases). The usefulness of statistics “depends on all of the

surrounding facts and circumstances.” Id. (quoting Int’l Bhd. of Teamsters v. United States, 431

U.S. 324, 340 (1977)); see also Horvath v. Thompson, 329 F. Supp. 2d 1, 10 (D.D.C. 2004)

(noting that “statistical evidence is only one small part of a substantial web of evidence

indicating pretext”) (quoting Bell v. Envtl. Protection Agency, 232 F.3d 546, 553 (7th Cir.

2000)).

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 The statistics that the plaintiff offers, viewed in the light most favorable to her, show that

as of 2000, while women were heavily represented among the civil service employee base of the

Department, see Pl.’s Opp’n at 17, men comprised 72% of the senior ranks of the Foreign

Service, see id. at 16. The plaintiff also proffers statistics concerning the representation of

Asian-American women in particular among the senior ranks of the Foreign Service: at the

plaintiff’s seniority level, only 4 officers out of 390 were Asian-American women. Id. What the

plaintiff’s statistics fail to address, however, is the only comparison relevant to this action,

namely, the proportion of qualified Asian-American candidates to those chosen for senior-level

Foreign Service positions. See Whitacre v. Davey, 890 F.2d 1168, 1172 (D.C. Cir. 1989) (citing

Hazelwood School Dist. v. United States, 433 U.S. 299, 311-13 (1977) and Int’l Bhd. of

Teamsters, 431 U.S. at 339-40 n.20) (observing that absent evidence of the pool of available and

qualified applicants, the court could not know whether the number of selectees over age 40 “was

disproportionately small to the pool [of applicants], disproportionately large, or approximately

statistically perfect”). Because the statistics that the plaintiff offers are not relevant to the

question whether the defendant’s choice not to hire her was a pretext for unlawful discrimination,

no reasonable jury could infer that the defendant’s motivation was discriminatory. See Horvath,

329 F. Supp. 2d at 12 (holding that because the plaintiff failed to offer statistics concerning the

relevant comparison, the “plaintiff’s reliance on statistics do not, as a matter of law or of fact,

permit a jury to find that defendant’s proffered nondiscriminatory reason was pretextual”).4

4
The plaintiff appears to offer the statistics to bolster her claim that she was discriminated against
with respect to both the USNATO position and the Hague POLAD position. Because the court’s
analysis applies equally to both positions, the court declines to address these statistics separately
in its analysis of the Hague POLAD position.

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 ii. Candidates’ Respective Qualifications for the USNATO Position

Next, the plaintiff asserts that the defendant exaggerated Goodman’s credentials and

understated her own to make it appear that he was more qualified for the position. Pl.’s Opp’n at

26-27, 29-30. The plaintiff proffers evidence that she met the minimum qualifications for the

position and, citing her curriculum vitae, notes that she had supervised more people than

Goodman, conducted negotiations and administered budgets. Id. In addition, she had acquired

senior-level training at the National War College, holds an MA in Strategic Studies and had

served on a tour advising the Commander-in-Chief. Id. at 29. The defendant stands by its

determination that because Goodman occupied the number two post at USNATO and possessed

regional experience in Europe, a superior political acumen and a more extensive background in

negotiation, he was more qualified for the position than the plaintiff. Def.’s Reply at 12-13. The

defendant dismisses the plaintiff’s subjective belief that she was more qualified for the position,

contending that her belief lacks evidentiary value. Id.

A plaintiff who alleges that he or she was unlawfully rejected for a job may not

demonstrate pretext based on the applicants’ respective qualifications unless a reasonable jury

could conclude that the plaintiff was significantly more qualified than the successful applicant.

Aka, 156 F.3d at 1294. If a reasonable jury could conclude that the plaintiff was more qualified

than the successful applicant – but not significantly so – the plaintiff cannot create a triable issue

of fact with respect to pretext on this basis alone, because employers are reasonably perceived as

being “more capable of assessing the significance of small differences in the qualifications of the

candidates,” or as having “simply made a judgment call.” Id.

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 Based on the evidence that the parties have proffered, no reasonable jury could determine

that the plaintiff was significantly more qualified than Goodman. The plaintiff relies heavily on

the fact that she was a senior officer, but rather than addressing Goodman’s comparative

strengths, she dismisses as “puffing” the fact that he had firsthand experience with the USNATO

position as a result of having served in the “number two” post previously, as well as having

acquired crucial political skills and extensive negotiating experience that the plaintiff lacked. See

Pl.’s Opp’n at 29. If the plaintiff was, indeed, more qualified than Goodman, a reasonable jury

could only determine that she was marginally so. Compare Hussain v. Nicholson, 435 F.3d 359,

365 (D.C. Cir. 2006) (concluding that given the successful candidate’s numerous publications,

several university affiliations and success in running a significantly larger division, the district

court properly determined that the plaintiff failed to discredit the employer’s claim that it

believed the successful applicant was better suited for the promotion), with Aka, 156 F.3d at

1296-97 (determining that a reasonable jury could conclude that in applying for a position in a

pharmacy that involved “billing, accounting, tracking drugs and patients and planning pharmacy

operations,” the plaintiff was significantly more qualified than the successful applicant because

the plaintiff had a master’s degree in business and professional administration with a

concentration in health services management, whereas the successful applicant lacked even a

college degree). Accordingly, the plaintiff has failed to create a triable issue of material fact on

the basis of the candidates’ respective qualifications alone.

iii. Preselection

The plaintiff next claims that the defendant preselected Goodman for the USNATO

position because he was a member of a “good old boy” network, and that consistent with

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Goodman’s preselection, Thomas Tiernan, a human resources representative, pressured the

plaintiff to withdraw her bid for the position. Pl.’s Opp’n at 27-28. The defendant maintains that

it did not preselect Goodman for the position. Def.’s Mot. at 25. To the contrary, the

defendant’s first choice for the position was the incumbent USNATO officer, and the defendant

only selected Goodman for the position when the incumbent suddenly decided not to extend his

tour of duty. Id. In the alternative, the defendant asserts that even if it had preselected Goodman,

the preselection would have been based on his qualifications for the position and therefore would

have been permissible. Id.

An employer’s preselection of a job candidate, in violation of its own procedures

requiring fair consideration of qualified applicants, is “undeniably relevant to the question of

discriminatory intent” and may allow a jury to reasonably reject the employer’s asserted

nondiscriminatory justification. Krodel, 748 F.2d 701, 709 (D.C. Cir. 1984). Here, it is

undisputed that as early as April 2000, the defendant’s European Bureau strongly endorsed

Goodman for the USNATO position. Def.’s Stmt. of Material Facts (“Def.’s Stmt.”) ¶ 18; see

also Def.’s Mot., Ex. 6 (“Tiernan Dep.”) at 104-105 (noting that by the time the incumbent

decided not to extend his tour many senior officers had already accepted other posts, and

surmising that Ambassador Vershbow decided, “boy, the best I could do at this point is stick with

[Goodman,] this actual deputy who’s first in the issues and knows the post”). On May 12, 2000,

Tiernan e-mailed the plaintiff urging her to reconsider her candidacy for the position, Pl.’s

Opp’n, Ex. 9; when she declined his advice, the defendant selected Goodman for the post in June

2000, Tiernan Dep. at 105. Based on this evidence, a jury could reasonably conclude that the

plaintiff “never was in the running” for the USNATO position because the defendant had

13
preselected Goodman for the post, and therefore that the defendant’s asserted nondiscriminatory

reasons constituted “after-the-fact rationalizations unworthy of belief.” See Kolstad v. Am.

Dental Ass’n, 108 F.3d 1431, 1436 (D.C. Cir. 1997), rev’d on other grounds, 527 U.S. 526

(1999). And that determination could, in turn, permit a reasonable jury to conclude that the

defendant engaged in unlawful discrimination. Id. (citing St. Mary’s Honor Ctr., 509 U.S. at

511; Barbour v. Merrill, 48 F.3d 1270, 1277 (D.C. Cir. 1995)).

iv. Failure to Follow Established Procedures

The plaintiff also alleges that the defendant failed to follow its standard operating

procedures in choosing Goodman over her. Pl.’s Mot. at 2-5, 22-26, 28-30. This allegation is

two-fold. First, the plaintiff asserts that the defendant violated the “stretch policy,” the policy

that dictates the situations in which non-senior officers can “stretch” into a senior-level position

such as the USNATO post.5 Id. at 2-5, 22-26. Under her interpretation of the stretch policy,

Goodman, as a non-senior officer, should not have been granted a cede for the USNATO position

because the plaintiff, a senior officer, was willing to take the job. Id.

In support of her position, the plaintiff offers the defendant’s Standard Operating

Procedure, specifically the procedure outlining the defendant’s “stretch assignment policy.” Id.,

Ex. 21. The policy states that “[w]hen upward stretch assignments are made, the proposed

candidate’s qualifications must be thoroughly reviewed as well as the availability of eligible at-

grade bidders.” Id. Further, an officer stretching into a senior-level position (referred to as a

stretch “across the senior threshold”) must be granted a cede. Id. “Such cedes are rare when

5
When an officer is allowed to assume a higher-level post – for example, a non-senior officer
stretching into a senior level position – it is termed a “cede.” Pl.’s Opp’n at 4.

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unassigned senior officers remain.” Id. An additional requirement exists when, as in this case, a

non-senior officer seeks to bid for a senior-level position not one, but two seniority levels above

his or her grade (termed a “double stretch across the senior threshold”):

Double stretches across the senior threshold require the approval of the [Director
General] in addition to a senior cede. When a cede is called for, it must appear in the
remarks section of the agenda item; it is valid for only one agenda and must be
renewed weekly if the assignment is held or deferred.

Id.

The plaintiff also cites a statement of Robert Dance, a former Deputy Director in the

defendant’s Human Resources division, in which he defines a “cede” as follows: “[a] cede occurs

when, for example, a senior-level assignment cannot be filled by a senior-level officer. Then the

assignment may be ‘ceded’ to the Mid-level Branch.” Id., Ex. 7. In addition, the plaintiff offers

a February 8, 2000 e-mail from James Whitlock, the plaintiff’s career development officer at the

Department, stating that the defendant grants cedes “reluctantly and on a case-by-case basis

where it appears that no senior officer will be prepared to take the job.” Id., Ex. 5.

Finally, the plaintiff propounds the declaration of Minister/Counselor Barbara Harvey,

former Deputy Assistant Secretary of State for Personnel, whom the plaintiff offers as an expert

in State Department personnel matters. Id., Ex. 28 ¶ 5. Harvey opines that the plaintiff “was

passed over in contradiction to the well-established internal policies of the State Department with

regard to placing senior bidders.” Id. In Harvey’s experience,

it has been extremely rare that a cede is granted for a junior officer to be assigned to
a position for which a senior at-grade officer is bidding, and has not declared her lack
of interest. With [the plaintiff’s] bid for the USNATO position, she was at grade and
did not consent to a cede, and therefore under standard Department policy a cede
would not have been granted.

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Id.

The defendant takes a starkly different view of the stretch policy. Def.’s Mot. at 27-28;

Def.’s Reply at 3-10. “Contrary to plaintiff’s contention,” the defendant maintains, “cedes are

granted even when there are senior officers prepared to take the job. Simply put, plaintiff’s

seniority does not trump the prerequisite experience for the position.” Def.’s Mot. at 27-28. The

defendant responds to the plaintiff’s evidence by (1) offering an interpretation of the stretch

policy under which the defendant would be permitted to hire Goodman despite the fact that the

plaintiff had bid for the position, Def.’s Reply at 6; (2) asserting that Harvey fails to qualify as an

expert, id. at 5; (3) citing an e-mail and deposition testimony from Tiernan explaining that senior

officers do not automatically have priority for senior-level posts, Def.’s Mot. at 27; and (4)

noting an e-mail that one of the plaintiff’s colleagues, Robert Hall, wrote to the plaintiff telling

her that for a non-senior officer to stretch into a senior-level post, “there would have to be some

overriding reason based on qualifications, high level interference or no qualified bidders at the

right grade,” Def.’s Reply at 8. The defendant also disputes the plaintiff’s interpretation of the

Dance and Whitlock e-mails, arguing that they stand only for the proposition that the defendant

grants a cede to a non-senior level officer when there is no willing, qualified senior-level officer

available. Id. at 8-9. In the defendant’s view, because the plaintiff was willing but not qualified

to take the USNATO position, the defendant properly granted a cede to Goodman. Id. at 9.

A defendant’s failure to follow established criteria or procedures can cast doubt on its

asserted legitimate, nondiscriminatory reason for not hiring the plaintiff. Brady, 520 F.3d at 495

n.3; see also Salazar v. Wash. Metro. Transit Auth., 401 F.3d 504, 509 (D.C. Cir. 2005) (citing

Lathram v. Snow, 336 F.3d 1085, 1093-94 (D.C. Cir. 2003) (holding that the jury could draw an

16
inference of discrimination because the defendant departed from its normal procedures without

justification); Johnson v. Lehman, 679 F.2d 918, 922 (D.C. Cir. 1982) (noting that although “a

finding of a failure on the part of the prospective employer to follow its own regulations and

procedures, alone, may not be sufficient to support a finding of . . . discrimination,” such a failure

“is a factor that the trier of fact may deem probative . . . in determining the true motivation

behind the hiring decision of the prospective employer”).

To determine whether there is a genuine dispute as to whether the defendant violated the

stretch policy by hiring Goodman, the court looks to the evidence proffered by both parties,

viewing it in the light most favorable to the plaintiff. Anderson, 477 U.S. at 255. Viewing the

evidence in this light, the court concludes that there is a factual dispute with respect to whether

the defendant’s decision to hire Goodman notwithstanding the plaintiff’s bid was consistent with

standard practice within the Department. See Lathram, 336 F.3d at 1093-94. The court is in no

position to resolve this dispute by crediting either party’s version of the facts, and contrary to the

defendant’s assertions, it is far from clear from the evidence submitted that the decision to hire

Goodman did not deviate from standard practice. Id. Thus, a reasonable jury could determine

that the defendant failed to follow established procedures, which could in turn give rise to a

determination that the defendant’s asserted nondiscriminatory justification for the hiring decision

was pretextual. Brady, 520 F.3d at 495 n.3.

The plaintiff also claims the defendant violated the “fair share policy” as it is articulated

in Department regulations. Pl.’s Opp’n at 28-30. According to the plaintiff, the policy aims to

prevent officers from “limit[ing] themselves to one geographic area and thus overly identify[ing]

with such area; the rules also prevent an informal ‘revolving door’ that would deprive others of

17
the opportunity to serve in more developed, favored posts.” Id. at 28. The plaintiff asserts that to

view her lack of experience in Europe as a disadvantage and Goodman’s extensive experience in

Europe as an advantage flew in the face of the fair share policy. Id. at 28-30. Instead, the

defendant should have looked more favorably upon her candidacy for a post in Europe precisely

because she lacked extensive experience there. Id. The defendant, on the other hand, maintains

that the fair share policy does not apply in this context. Def.’s Reply at 11-12. According to the

defendant, the policy is intended to ensure that it can staff its “hardship posts,” not to enable as

many officers as possible to serve in favored posts, including those in Europe. Id. Indeed, the

defendant emphasizes that regional experience was an important qualification of the USNATO

position. Id. As with the stretch policy, the court cannot resolve the parties’ dispute over the

meaning of the fair share policy without weighing contradictory evidence. Rogers Corp. v. EPA,

275 F.3d 1096, 1103 (D.C. Cir. 2002) (opining that “summary judgment is inappropriate when

contradictory inferences may be drawn from the evidence”). Therefore, the defendant is not

entitled to summary judgment on the plaintiff’s discrimination claim.

b. The Hague POLAD Position

The defendant also seeks summary judgment on the plaintiff’s claim that the defendant

discriminated against her based on her race and gender by not hiring her for the Hague POLAD

position. Def.’s Mot. at 9-10, 29-30. The defendant asserts a legitimate, nondiscriminatory

justification for the decision not to hire her: bidding on the position had already closed by the

time she attempted to submit her bid. Id. Accordingly, the court must determine whether the

plaintiff has produced evidence from which a reasonable jury could determine that the

18
defendant’s asserted justification was a pretext for unlawful discrimination. Brady, 520 F.3d at

494.

In support of her contention that the defendant’s asserted nondiscriminatory reason was

pretextual, the plaintiff notes that she received a “barrage of inconsistent explanations” regarding

whether bids for the post were still being accepted. Pl.’s Opp’n at 2, 5-7, 14, 30-32. She initially

inquired into the position in October 1999, less than two weeks after it was advertised, but was

told that a short list had already been submitted and therefore it was too late to bid. Id. at 5. She

then asked her career development officer, Whitlock, about the position and was told that to his

knowledge it was still open. Id. at 6. The following day the plaintiff resubmitted her bid, and

was again told that she was ineligible for the position because the short list had already been

compiled. Id. The following month, the plaintiff noticed that the position was listed as open on

a list of hard-to-fill posts. Id. According to the plaintiff, the defendant’s “inconsistent and

contradictory statements . . . show that [the plaintiff] was lied to and present evidence of pretext.”

Id. at 32.

In response, the defendant notes that the Hague POLAD position was a post within

NATO, not the Department, and therefore the Department’s bidding process did not apply.

Def.’s Reply at 13. Rather, the defendant and other NATO member countries each compiled a

“short list” of their candidates, from which NATO authorities – not the defendant – made the

final selection. Id. The defendant does not contest the plaintiff’s account of the factual

circumstances surrounding her requests to be considered for the Hague POLAD position. Id. at

13-15. Instead, the defendant explains that although it had already submitted its short list in

November 1999, the position still appeared by mistake on the “open assignments” list. Id. at 13-

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14. Because Whitlock “did not have any involvement with [the Hague POLAD] placement,” he

was unaware that bidding was closed on the position when he mistakenly told the plaintiff that

the position was still open. Id. at 14. In December 1999, the position again erroneously

appeared as an open assignment – this time on the “hard to fill” list – because the individual

responsible for posting the “hard to fill” list was misinformed. Id. Finally, the defendant notes

that the plaintiff would not have been offered the position even if she had been allowed to bid on

it because she was less qualified than the successful candidate. Def.’s Mot. at 10, 29-30.

Changes and inconsistencies in an employer’s stated reasons for an adverse employment

action can cast doubt on its asserted nondiscriminatory justification for the action. Brady, 520

F.3d at 495 n.3; Sw. Merch. Corp. v. NLRB, 53 F.3d 1334, 1344 (D.C. Cir. 1995) (holding that

the jury could infer pretext and unlawful discrimination from an employer’s shifting and

inconsistent explanations for its action). “The question is whether the plaintiffs have cast such

doubt on [the] credibility [of the defendant’s nondiscriminatory justification] that a reasonable

juror could regard it as pretext and infer a discriminatory motive.” Anderson v. Zubieta, 180

F.3d 329, 345 (D.C. Cir. 1999). Here, whether the defendant’s nondiscriminatory justification is

called into question depends on whether one believes its contention that the inconsistent

information was the result of innocent human error or, conversely, that the defendant deliberately

sought to mislead the plaintiff. Reeves, 530 U.S. at 147 (quoting St. Mary’s Honor Ctr., 509

U.S. at 511 (noting that “[t]he factfinder’s disbelief of the reasons put forward by the defendant

(particularly if disbelief is accompanied by a suspicion of mendacity) may, together with the

elements of the prima facie case, suffice to show intentional discrimination”)). Giving the

plaintiff the benefit of all favorable inferences, the court determines that a reasonable jury could

20
infer that the incorrect information was not the result of innocent human error; therefore, the

defendant is not entitled to summary judgment on this claim. Rogers Corp., 275 F.3d at 1103.

C. The Plaintiff’s Retaliation Claim

1. Legal Standard for a Retaliation Claim

To prevail on a claim of retaliation, a plaintiff must follow the McDonnell Douglas

framework. Morgan v. Fed. Home Loan Mortgage Corp., 328 F.3d 647, 651 (D.C. Cir. 2003)

(applying the McDonnell Douglas framework to a Title VII retaliation claim); Duncan v. Wash.

Metro. Area Transit Auth., 214 F.R.D. 43, 49-50 & n.8 (D.D.C. 2003) (applying the McDonnell

Douglas framework to a Rehabilitation Act retaliation claim). To establish a prima facie case of

retaliation, a plaintiff must show that (1) she engaged in a statutorily protected activity, (2) a

reasonable employee would have found the challenged action materially adverse, and (3) there

existed a causal connection between the protected activity and the materially adverse action.

Burlington N. & Santa Fe Ry. Co. v. White, 548 U.S. 53, 67-69 (2006); see also Scott v.

Kempthorne, 2006 WL 1980219, at *3 (10th Cir. July 17, 2006). The plaintiff’s burden is not

great: she “merely needs to establish facts adequate to permit an inference of retaliatory motive.”

Forman v. Small, 271 F.3d 285, 299 (D.C. Cir. 2001).

As with discrimination claims, if the employer successfully presents a legitimate, non-

retaliatory reason for its actions, “the presumption raised by the prima facie is rebutted and drops

from the case.” St. Mary’s Honor Ctr., 509 U.S. at 507 (internal citation omitted); Brady, 520

F.3d at 494 (noting that “the prima facie case is a largely unnecessary sideshow”). Upon such a

showing by the defendant, the district court need resolve only one question: “Has the employee

produced sufficient evidence for a reasonable jury to find that the employer’s asserted non-

21
[retaliatory] reason was not the actual reason and that the employer intentionally [retaliated]

against the employee on the basis of race, color, religion, sex, or national origin?” Brady, 520

F.3d at 494. In other words, did the plaintiff “show both that the reason was false, and that . . .

[retaliation] was the real reason.” Weber, 494 F.3d at 186 (alterations in original and internal

quotations omitted) (quoting St. Mary’s Honor Ctr., 509 U.S. at 515). The court must consider

whether the jury could “infer [retaliation] from the plaintiff’s prima facie case and any other

evidence the plaintiff offers to show that the actions were [retaliatory] or that the non-

[retaliatory] justification was pretextual.” Smith v. District of Columbia, 430 F.3d 450, 455

(2005) (quoting Murray v. Gilmore, 406 F.3d 708, 713 (D.C. Cir. 2005)). The court should

assess the plaintiff’s challenge to the employer’s explanation in light of the totality of the

circumstances of the case. Aka, 156 F.3d at 1291.

The strength of the plaintiff’s prima facie case, especially the existence of a causal

connection, can be a significant factor in his attempt to rebut the defendant’s legitimate non-

retaliatory reason for the adverse action. See Aka, 156 F.3d at 1289 n.4 (stating that “a prima

facie case that strongly suggests intentional discrimination may be enough by itself to survive

summary judgment”); Laurent v. Bureau of Rehab., Inc., 544 F. Supp. 2d 17, 23 n.5 (D.D.C.

2008) (holding that the plaintiff cannot establish pretext because “she is unable to show any

causal connection”); Meadows v. Mukasey, 2008 WL 2211434, at *5-6 (D.D.C. May 29, 2008)

(holding that the plaintiff demonstrated pretext in part by establishing a causal connection). The

plaintiff may establish a causal connection “by showing that the employer had knowledge of the

employee’s protected activity, and that the [retaliatory] personnel action took place shortly after

that activity.” Cones v. Shalala, 199 F.3d 512, 521 (D.C. Cir. 2000) (quoting Mitchell v.

22
Baldrige, 759 F.2d 80, 86 (D.C. Cir. 1985)); accord Clark County Sch. Dist. v. Breeden, 532

U.S. 268, 273 (2001) (noting that the temporal connection must be “very close”: a three- or four-

month period between an adverse action and protected activity is insufficient to show a causal

connection, and a twenty-month period suggests “no causality at all”).

2. The Court Grants the Defendant’s Renewed Motion for
Summary Judgment with Respect to the Plaintiff’s Retaliation Claim

The plaintiff brings a retaliation claim arising out of incidents in which the plaintiff’s

supervisor, Marie Huhtala, allegedly prompted an investigation into “waste, fraud and abuse” and

sabotaged the plaintiff’s candidacy for a position in Indonesia in 2005. Compl. ¶¶ 29-37; Pl.’s

Opp’n at 19-21. The court will address each of these allegations in turn. The investigation into

waste, fraud and abuse concerned a separate maintenance allowance (“SMA”) that the defendant

grants to officers who “are separated from spouses and children, and thus have to maintain

separate residences.” Pl.’s Opp’n at 19. The plaintiff applied for and was granted the SMA

beginning in September 1999 because her husband and son were living in the U.S. Id.; Def.’s

Mot. at 13. The defendant construes its rules concerning the SMA as prohibiting an officer from

collecting the SMA when his or her spouse lives within 300 miles of the officer.6 Def.’s Mot. at

6
The plaintiff, on the other hand, construes the defendant’s rules as only prohibiting collection of
an SMA in the case of voluntary separations when the spouse lives within 300 miles of the
officers. Pl.’s Opp’n at 19-20. Because the plaintiff’s separation from her husband was not
voluntary, she maintains that she was entitled to the SMA. Id. The defendant notes that the
Foreign Service Greivance Board rejected the plaintiff’s distinction between voluntary and
involuntary separation with respect to eligibility for the SMA. Def.’s Reply at 20-21. In
addition, the parties note that the U.S. Attorney’s Office filed a False Claims Act suit against the
plaintiff, and subsequently reached a settlement with the plaintiff whereby she agreed to pay
$10,800 to the government without admitting culpability. Def.’s Mot. at 14; Pl.’s Opp’n at 20.
But whether the plaintiff fraudulently received the SMA or not is not the key question here; the
focus of the court’s inquiry is whether Huhtala instigated the investigation in retaliation for the
plaintiff’s complaint of discrimination.

23
13. Huhtala asserts that the plaintiff remarked in March 2001 that her husband and son had

visited Bangkok at least five times; Huhtala’s suspicion having been aroused, she asked the

Regional Security Officer to investigate the situation to determine whether the plaintiff’s

husband was living within 300 miles of Bangkok. Pl.’s Opp’n, Ex. 4 (“Huhtala Dep.”) at 54.

Upon investigation, the Regional Security Officer learned that the plaintiff’s husband and son

had been living in an apartment in Bangkok since mid-2000, and therefore the plaintiff was

ineligible for the SMA. Id.

The defendant asserts that Huhtala instigated the investigation because one of her job

responsibilities was to “to investigate any case of waste, fraud or abuse” “to ensure that

allowances paid to employees at post were not being fraudulently obtained.” Id. at 54-55.

Because this is a legitimate nondiscriminatory justification, the court turns to the plaintiff’s

allegation of pretext. St. Mary’s Honor Ctr., 509 U.S. at 507. The plaintiff asserts that Huhtala

decided to prompt the investigation to punish the plaintiff for filing a complaint of discrimination

in September 2000. Pl.’s Opp’n at 19-21. Aside from repeating her argument that she was

entitled to the SMA because she was involuntarily separated from her husband, the only evidence

that the plaintiff offers to support her pretext argument is the fact that the investigation into the

plaintiff’s receipt of the SMA was the only investigation into “waste, fraud and abuse” that

Huhtala had initiated – indeed, the only such investigation Huhtala had even heard of – while

posted in Bangkok. Pl.’s Opp’n at 19 (citing Huhtala Dep. at 55).

As with the plaintiff’s proffer of statistical evidence, discussed in Part III.B.2.a.i supra,

the plaintiff misconstrues the relevance of the fact that Huhtala had never investigated another

case of waste, fraud and abuse while stationed in Bangkok. This evidence would only be

24
relevant to pretext if it were accompanied by evidence that other officers had, in fact, committed

waste, fraud and abuse, and that Huhtala was aware of such conduct and had decided not to

pursue investigations in those cases. Cf. Whitacre, 890 F.2d at 1172 (holding that evidence

proffered in support of the plaintiff’s discrimination claim was inadequate to withstand summary

judgment because it failed to compare the number of available, qualified applicants in the

protected class to the number of successful applicants in the protected class). In other words,

without any evidence as to the relevant comparison, a reasonable jury could not infer that

retaliatory motives prompted Huhtala’s actions.

Thus, the only basis on which the plaintiff could defeat summary judgment would be the

temporal proximity between the filing of the complaint and the instigation of the investigation.

For temporal proximity between an employer’s knowledge of protected activity and an adverse

employment action alone to give rise to a reasonable inference of causality, the temporal

proximity must be “very close,” i.e., closer than three or four months. Clark County Sch. Dist.,

532 U.S at 273 (citing O’Neal v. Ferguson Constr. Co., 237 F.3d 1248, 1253 (10th Cir. 2001);

Richmond v. ONEOK, Inc., 120 F.3d 205, 209 (10th Cir. 1997) (deeming a three-month period

insufficient); Hughes v. Derwinski, 967 F.2d 1168, 1174-75 (7th Cir. 1992) (holding a

four-month period insufficient)). Thus, the court determines that the six-month interval between

the plaintiff’s complaint and Huhtala’s allegedly retaliatory act alone cannot give rise to an

inference that the plaintiff’s complaint caused Huhtala’s actions. Clark County Sch. Dist., 532

U.S at 273. As a result, the plaintiff’s allegation regarding the SMA investigation cannot support

a retaliation claim.

25
 The plaintiff also claims that after she applied for a position as a Public Affairs Officer in

Jakarta, Indonesia in 2005, Huhtala sabotaged her candidacy for the position by “ma[king] clear

to [the Department’s human resources division]” that Huhtala was opposed to the plaintiff

obtaining the position.7 Pl.’s Opp’n at 7, 9-10. This allegation arises out of a memorandum that

Huhtala wrote to the human resources division on May 23, 2005. Id., Ex. 34. In the

memorandum, Huhtala stated that as a result of the heightened attention paid to Indonesia

following the 2004 tsunami, the Jakarta post promised to be a “key focus” of the Department’s

effort to improve public diplomacy. Id. Accordingly, Huhtala advised the division to seek out

“the very best” Public Affairs Officer for the position. Id. Huhtala further noted that the division

should “give careful consideration to bids from star performers from all Bureaus including, of

course, [the plaintiff],” but given the importance of the position, Huhtala recommended that the

division “make a selection from a large pool of qualified applicants, all of whom will have

applied for this job in light of its new, post-tsunami demands.” Id.

Because the memorandum contains a legitimate, nondiscriminatory justification for

Huhtala’s recommendation – specifically, that to hire “the very best” Public Affairs Officer

possible in light of the sudden prominence of the Jakarta post, the defendant should conduct a

wide-ranging search for applicants – the court examines the plaintiff’s allegation of pretext. St.

Mary’s Honor Ctr., 509 U.S. at 507. The plaintiff offers nothing but conjecture to support her

7
The defendant argues that the plaintiff is barred from making this allegation because she failed to
timely raise it during the administrative proceeding. Def.’s Reply at 21-22. But it is not
necessary for the plaintiff to exhaust her administrative remedies when bringing a retaliation
claim. Pierce v. Mansfield, 530 F. Supp. 2d 146, 154 n.8 (D.D.C. 2008); Jones v. Greenspan,
402 F. Supp. 2d 294, 298 (D.D.C. 2005); Turner v. District of Columbia, 383 F. Supp. 2d 157,
178 (D.D.C. 2005) (stating that “[t]he proposition that exhaustion is unnecessary for retaliation
claims stems . . . from the fear that filing a separate charge will result in more retaliation, and that
a retaliation claim is necessarily related to the underlying charge”).

26
assertion that her discrimination complaint caused Huhtala to recommend that she not be hired

immediately for the Jakarta post. See Pl.’s Opp’n at 7, 9-10; Freedman v. MCI Telecomms.

Corp., 255 F.3d 840, 844-45 (D.C. Cir. 2001) (noting that the employer was entitled to summary

judgment because the plaintiff presented no evidence to rebut the employer’s legitimate

justification). And because the complaint preceded the recommendation by nearly five years, a

reasonable jury could not infer causation from temporal proximity alone. Clark County Sch.

Dist., 532 U.S. at 273. As a result, the defendant is entitled to summary judgment on the

plaintiff’s retaliation claim.

IV. CONCLUSION

For the foregoing reasons, the court grants the defendant’s renewed motion for summary

judgment with respect to the plaintiff’s retaliation claims but denies it with respect to the

plaintiff’s discrimination claims. An Order consistent with this Memorandum Opinion is

separately and contemporaneously issued this 12th day of March, 2009.

RICARDO M. URBINA
United States District Judge

27