It is not disputed that the board of trustees of the village of Greenbush had authority to make the alleged contract of December 20, 1870. Such authority was conferred by the village charter (Laws of 1854, chap. 383, § 16). It could be made at any meeting of the board regularly convened. There is nothing in the charter which requires that it should be in writing, formally executed by the parties. A simple resolution of the board, accepting the proposition of the other party, could make a contract, or a resolution of the board specifying the terms of the contract assented to by the other party could make a contract; and a contract thus made would not be invalid because the clerk had not recorded the resolution in his book of minutes. The clerk is required to attend the meetings of the trustees and keep and record minutes of their proceedings; but the proceedings are not invalidated because the clerk neglects his duty to record them.
On the 1st of November, 1870, the trustees passed a resolution to lay and flag a brick sidewalk on the west side of *Page 467 East-street, from Partition street to Second avenue. On the sixteenth day of December following, the plaintiff made to the defendants a written proposal, accompanied by a bond to do the work. On the twentieth day of December, at a special meeting of the board of trustees, held at their office, at which the clerk, president and all the trustees attended, the written contract of that date, which had before been drawn up by the president, was produced; and it was there signed by the plaintiff and the president and all the trustees but one, and was left in the hands of one of the trustees. The contract recited that it was made between "the president and trustees of the corporation of Greenbush" of the first part, and Richard Parr, Jr., of the second part, and it provided for flagging, paving and curbing the west side of East street from Partition street to Second avenue in said village. It provided that the work was to be done under the direction of the street committee, and that the party of the first part was to furnish "all the necessary sand and gravel, and to properly grade the street." It closed by reciting "in witness whereof the parties to these presents have hereunto set their hands and seals;" and then followed the signatures of the president and all the trustees but one, and of Parr. The seals were the individual seals of the trustees, and no official designation or description was attached to any name but that of the president.
It is clear that this was intended to be a contract between Parr and the village. The form of the contract and the circumstances under which it was executed show this. It was made at a regular meeting of the board, in pursuance of a previous proposal by Parr. It was reduced to writing and then signed, so that there should be no mistake as to its terms. It was perfectly good without any signatures. The signatures of the trustees are important only to show that at that meeting it was assented to by a majority of the trustees. It is not a case where the plaintiff has to rely upon a written contract, formally executed, to sustain his action. If this contract had been laid down there, and the ayes and noes *Page 468 had been called upon a resolution to adopt or accept it, it would have been just as valid. And when the names were called, if each trustee had signed his name as a witness of his assent, it would have been in the same condition it is now. From all that took place then and afterward, it was at least a question of fact whether that contract was then and there made between the plaintiff and the board of trustees by the official action of the board. And that question was submitted to the jury, and it cannot now be said that it was not made.
The contract provided that the work should be commenced in May, 1871, and completed without unnecessary delay. The work was not, in fact, commenced until October, 1873, and it was completed, as claimed by plaintiff, in June, 1874. The long delay in the commencement of the work is not fully explained. There is no evidence that the plaintiff had abandoned the contract or that he was in default in its performance. He could do nothing until the village did the grading and furnished the sand and gravel. This the village never did or offered to do. But some months before he commenced the work he notified the defendants that they should furnish the grade, sand and gravel. Afterward, he notified them to give up his bond or perform, and permit him to perform, his contract. Finally, on the 30th day of September, 1873, at a regular meeting of the trustees, a copy of the contract was produced, and a resolution was adopted, requiring Parr to go on and perform his contract without delay; and also a resolution "that if the necessary sand and gravel are not furnished, and the proper grading is not done in season for the said Parr to commence the work, that the said Parr is authorized to furnish the sand and gravel and do such grading."
After Parr had finished his work on the 13th day of January, 1874, he presented his bills for payment to the board of trustees, at a regular meeting; one bill for work, under the contract of December 20, 1870, amounting to $11,006; and three other bills for work, sand and gravel, under the *Page 469 resolution of September 30, 1873, amounting to $6,283.25. These bills were then referred to the committee on accounts, and at the next meeting, held January 20, 1874, a majority of the committee having reported the bills correct, it was resolved that they be allowed and paid. This action was subsequently commenced.
As before stated there is no evidence that the contract of December 20, 1870, was at any time abandoned with the consent of Parr. But yet the question of abandonment was submitted to the jury, and of that the defendants cannot complain. Upon the trial the defendants claimed that the contract of December, 1870, and the resolution of September, 1873, were the result of fraud practiced by Parr, and of fraud and conspiracy between him and the trustees, or some of them in office at the dates named. It was also claimed that the contract was not fully performed, and that the work and material were very inferior, imperfect and insufficient, and that the trustees in office in January, 1874, accepted the work, and audited and allowed plaintiff's bills by some fraud practiced by plaintiff, or by some fraud and conspiracy between him and some of the trustees. The principal contention at the trial was as to the character of the work done and material furnished in the performance of the contract; and there was much evidence tending to show that the job was very imperfectly performed. Whether it was properly and honestly performed was the most important issue tried. Upon that issue, the plaintiff offered in evidence the following certificate of the street superintendent of the village:
"I, the superintendent of streets of the village of Greenbush, do hereby certify that Richard Parr has completed his contract with the village in flagging and curbing the west side of East street in said village, in accordance with the terms of his written contract, the work having been done in good and workmanlike manner, and all materials used are as called for.
(Signed) WILLIAM F. RYAN." *Page 470
This was objected to by defendants, on the ground that it was immaterial and incompetent; that there was no proof that Ryan had any power to give the certificate; that it was not binding upon the defendants, and was the statement of a third person. The objection was overruled, and an exception was taken. This evidence was clearly incompetent, and could not fail to be very damaging to the defendants upon the issue of fact most litigated. The charter, as amended in 1871 (chap. 683, tit. 1, § 4), provides for the election of a street commissioner, but does not specify his duties. The trustees under title 2, section 3, of that chapter, were to declare and define his duties, and they had done so, by an ordinance which provided that he was to superintend, under the general direction of the board of trustees, all work to be done or performed, or ordered to be done or performed, upon any of the streets, lanes, alleys, walks, bridges, sewers, docks, public grounds or property of the village; and that he was to certify to the board of trustees all persons who shall have been employed by him, the time worked by each, and the place where the labor was performed, the compensation paid to each and, from time to time, to communicate to the board the condition and requirements of the streets, alleys, walks, sewers, etc. This ordinance gave him no authority to certify to the performance of this contract. This certificate could not be made evidence against the defendants, unless some statute, or the defendants, by ordinance or in some other way, authorized it to be made. It was no part of his duty to make it, and it was no part of any res gestæ. It was mere hearsay, and its reception was a plain violation of a rule of evidence too important to be disregarded.
It cannot be said that it was properly received on the question of fraud, as justifying the action of the trustees, upon the theory that their action was justly influenced by it, because there is no evidence that it came to the knowledge of any of the trustees, or that they based any action upon it, or that, in fact, any person ever saw it before the commencement of this action, but the superintendent and Parr. *Page 471
But another error was committed, which must also be noticed. In 1871, by the chapter above named, defendant's charter was amended, and by subdivision 23 of section 3, title 2, it was provided that whenever "the grading or paving of any street, sidewalk or crosswalk in any of the streets, lanes or avenues of said village," is authorized by the trustees, it shall be their duty "to advertise for sealed proposals for doing said work, and in all cases the trustees shall award such contract to the lowest responsible bidder." It is true that this provision was prospective in its operation. It was not intended to, and could not, affect a contract previously made. Hence the contract of December 20, 1870, remained valid, notwithstanding this provision; and all the stipulations thereof were to be kept and performed as if that amendment of the charter had not been enacted. By that contract Parr was not bound to do, and had no right to do, the grading, or to furnish the sand and gravel. That work and those materials were to be furnished by the trustees; and when the time came for furnishing them they were to be governed by the law then in force. They had not bound themselves to furnish them in any particular mode; and whether their obligation to furnish them arose out of contract, or was imposed by law, they were bound to discharge the obligation in the mode prescribed by law. In 1870 there was a job of flagging, paving and curbing to be done, and the trustees let a portion of that job to Parr, and the balance, to wit, the grading and furnishing the gravel and sand they were themselves to do. What Parr had contracted to do was uninfluenced by the amendment of the charter in 1871. But the law could regulate their conduct, and what they were to do came under the law in force when they undertook to do it. It was work and materials in the grading and paving of a sidewalk and street, and they could no more contract with Parr to do it, unless he was the lowest bidder after advertising, than they could with any other person. Therefore, the resolution of September 30, 1873, and the contract thereby made under which Parr acted, *Page 472 was illegal, and by virtue thereof he has no claim against the village. A person contracting with public officers must take notice of their powers. He is charged with knowledge of the law, and he makes a contract in violation of law at his own risk. When the law commands public officers, before entering into contracts, to advertise and contract with the lowest bidder, a contract made without advertising and without competition is wholly illegal and imposes no obligation upon the public body assumed to be represented. Laws of this character, imposing restraints upon public agents, have been found to be necessary and beneficial, and public policy requires that they should be rigidly inforced.
But the claim is made that, as the work and materials were furnished, and the village has received some benefit from them, it is under an implied obligation to pay what they were worth. If this were so, the law could always be easily evaded; that it is not so is no longer an open question in this court. (Brady v.City of New York, 20 N.Y., 312; McDonald v. The Mayor, 68 id., 23.) Therefore, the objection of the defendants to any recovery for the work done under the resolution of September 30, 1873, should have been sustained.
For the two errors noticed, the judgment must be reversed and new trial granted.
All concur.
Judgment reversed.