Following the adoption of the three-platoon system, which imposed upon the Fire Department of the City of New York an eight-hour day, the administration of this department required a substantial increase in a number of higher ranking officers; consequently, when a number of vacancies occurred in June, 1943, the Fire Commissioner was confronted with the following situation:
There were five vacancies in the office of deputy chief. Two deputy chiefs were on military leave and one had been appointed a deputy commissioner. On June 26, 1943, the commissioner *Page 373 requested the budget director to approve filling the five existing vacancies in the position of deputy chief and a modification of the budget which would permit the appointment of ten additional deputy chiefs. This request was considered and approved by the budget director and the comptroller through his deputy, whereupon the budget director issued his certificate No. -M-1171 reading as follows:
"June 26, 1943. Record No. 5038 Certificate No. -M-1171 HON. PATRICK WALSH, Fire Chief and Commissioner, Municipal Building, Manhattan, New York, N Y
DEAR SIR:
Under date of June 26, 1943, you requested that personal service schedule 5805-001, Budget for 1942-43 be modified by providing for ten (10) additional positions of Deputy Chief at $6300 per annum.
Your request is approved, except that the resulting vacancies of Battalion Chief at $5300 per annum are eliminated, and in order to effect these changes, the personal service schedule pursuant to the provisions of the Terms and Conditions of the Budget for 1942-43, is hereby modified effective June 26, 1943, as follows:
FIRE DEPARTMENT
Code 5805-001
Line Eliminate Substitute
7 Deputy Chief ........ 47 @ $6300 $296,100 57 @ $6300 $359,100
8 Battalion Chief ..... 160 @ 5300 848,000 150 @ 5300 795,000
______________________ _____________________
Schedule Total ...... $33,125,831.00 $33,135,831.00
Less Required
Accruals .......... 643,700.00 653,700.00
______________________ _____________________
Code Total .......... $32,482,131.00 $32,482,131.00
______________________ _____________________
Very truly yours,
T J P 6/26/43 THOMAS J. PATTERSON Director of the Budget.
Concurred in by: JOSEPH D. McGOLDRICK,Comptroller L.F. LANG 6/26/43Secretary to the Department. RC" *Page 374
Another certificate authorized the Fire Commissioner to fill fifteen vacancies in the position of deputy chief by appointment from the civil service list. These fifteen vacancies were the five vacancies existing in the position of deputy chief prior to the modification of the budget plus the ten vacancies created as a result of the modification. These positions were continued in the budget for the next fiscal year by the issuance of a similar certificate of authorization dated July 1, 1943.
Although we concur with the statement of the decision inMatter of Rushford v. La Guardia (280 N.Y. 217) which appears in the opinion of the majority of the court, we do not understand that the interpretation of section 68 of the New York City Charter, involved in that case, is pertinent to the interpretation of sections 123 and 128 of the same charter, involved in this case. Section 128 of the charter, under which the appellants claim that the budgetary transfers here in question were authorized, provides: "§ 128. TRANSFERS OF LINES WITHIN SCHEDULES. — The director of the budget, upon request of the head of an agency, shall, with the approval of the board of estimate, have power during any fiscal year to transfer an appropriation or part thereof from one line to another within the same schedule, provided the total appropriation for the applicable code item is not increased. A copy of the line affected, as amended, shall forthwith be filed by the director of the budget with the treasurer and the comptroller."
Decision turns upon the meaning of the words, "The director of the budget, * * * shall, with the approval of the board of estimate, have power during any fiscal year to transfer an appropriation". A majority of the court have concluded that these words require specific approval by the Board of Estimate of every transfer under section 128, but the approval contemplated by this language is not of any specific act but of the budget director having "power during any fiscal year to transfer an appropriation". Such approval is evidenced by the express grant of such power by resolution of the Board of Estimate fixing the terms and conditions under which the budget for the City of New York for the fiscal year from July 1, 1942, to June 30, 1943, should be administered.
This practice was authorized by section 123 as follows: "The budget so adopted shall be in such form as to provide appropriations *Page 375 for code items only, but such code items shall, except where the board of estimate makes a finding that it is impossible, be accompanied by supporting line schedules and shall set forth theterms and conditions under which such appropriations shall beadministered." (Emphasis supplied.)
Section 123 speaks of "appropriations", "code items", "line schedules" and "terms and conditions under which appropriations shall be administered", and section 128 speaks of "power during any fiscal year to transfer an appropriation or part thereof from one line to another within the same schedule" and of "the total appropriation for the applicable code item". These are words of art which take their meaning from the practical process of budget making in New York City. They can best be understood by looking at the budget itself. For example, we are concerned in this case with transfers of an appropriation from one line to another within one of the personal service schedules of the Fire Department which carry the appropriations for salaries of regular employees. The particular schedule, appearing on page 190 of the budget, is "5805-001, Uniformed Force, including Medical Officers, Etc." It is made up of twenty lines. The lines we are concerned with in this case are lines 7 and 8 which read as follows:
"7. Deputy Chief .......... 47 at 6,300 296,100.00 8. Battalion Chief ....... 160 at 5,300 848,000.00"The twenty lines in this schedule carry appropriations aggregating $33,125,831, from which required accruals of $643,700 are deducted, the remaining $32,482,131 representing the "code total". This is "the total appropriation for the applicable code item". Published with the budget for 1942 to 1943 are two resolutions of the Board of Estimate, one fixing the "terms and conditions" under which the budget should be administered (Budget, p. 1), and the other establishing positions and fixing salaries (Budget, p. 7).
Since the transfer of appropriations here in question involved a modification of the schedule and the filling of existing vacancies, we must look to these "terms and conditions" for the grant of power which was exercised by the budget director. The first resolution reads in part as follows: "Resolved, By the Board of Estimate, that the budget for The City of New York *Page 376 for the fiscal year from July 1, 1942 to June 30, 1943 shall be administered under the following terms and conditions set forth pursuant to section 123 of the New York City Charter, and to be changed only by resolution of the Board of Estimate: * * *" These terms and conditions in large part relate to "PERSONAL SERVICE". Paragraph 2 under this main heading relates to vacancies and provision is made that no vacancy in any schedule supporting appropriations for personal service shall be filled except upon a certificate issued by the Director of the Budget and then only upon the terms contained in such certificate. The procedure for issuing such certificates, filing a copy with the comptroller and furnishing to each member of the Board of Estimate and to the secretary of such board a monthly schedule of certificates issued is outlined and there is no contention that these provisions were not complied with in connection with the filling of vacancies involved in this case.
Paragraph 3 under this main heading reads as follows: "3. Modification of Schedules: Any schedule supporting an appropriation for personal service contained in this budget may be modified at any time by increasing or decreasing the rate of compensation or the number of days or period of time provided for any position, by changing titles, by adding new positions under new or existing titles or by eliminating positions provided in such schedule, but only by resolution of the Board of Estimate, or by the issuance of a certificate by the Director of the Budget, countersigned by the Comptroller, approving such modification, and upon such terms and conditions as may be included in the certificate. Such modification may be made by the Director of the Budget, countersigned by the Comptroller, upon request or consent of the head of the agency * * *.
"Modifications involving transfer of funds between appropriations, or the establishment of a position or grade of position, shall not be approved by the Director of the Budget until such transfer of funds or the establishment of the position or grade of position shall have been approved by resolution of the Board of Estimate, or such establishment has been legally approved."
Since section 123 of the charter requires the budget to be in such form "as to provide appropriations for code items only", we must understand the term "transfer of funds between appropriations" *Page 377 as having no application to the transfer of funds between lines in a supporting line schedule.
The resolution establishing positions and fixing salaries is as follows:
"ESTABLISHMENT OF POSITIONS AND FIXATION OF SALARIES
"Resolved, That the Board of Estimate hereby establishes positions, titles of positions and grades of positions and fixes the salaries of such positions, as follows:
"First, That all positions, titles of positions and grades of positions in the budget for the fiscal year 1942-1943 under the classification `Personal Service' be established in all agencies at all the annual, monthly, weekly, per diem, per entry, per abstract, per hourly, per summons, or per folio rates appearing in the budget for the said fiscal year 1942-1943 for an unlimited number of incumbents in all such agencies, and also at the following rates: * * *"
Thus the positions of deputy chief and battalion chief were established with relation to titles, grades and rates of pay, and the certificate of the budget director, issued upon request of the head of the department and approved by the comptroller, was an effective exercise of the power granted pursuant to section 128 of the Charter by the resolution of the Board of Estimate adopted pursuant to section 123 of the Charter. The exercise of such power was conditioned upon a request of the head of the department approved by the comptroller. These conditions were complied with.
Similar transfers of appropriations from one line to another in the same schedule are of daily occurrence throughout the departments of the city government. The volume of such adjustments within a single year is enormous. Positions affected by such modifications in the budget during the year 1943 to 1944 exceeded 68,000. Considering that there were approximately 155,000 positions provided for in the budget of 1942 to 1943, it is not surprising that many changes should be inevitable "during any fiscal year". The personal service schedules provide for all grades and kinds of employees who are considered necessary to carry on the manifold activities of the city. In this enormous undertaking it is inevitable that the need for more of one group and less of another should frequently change and require adjustment "during any fiscal year". Efficient administration requires that such adjustments *Page 378 be made without delay. Cursory examination of the personal service schedules in the various departments of the city discloses an infinite variety of civil servants trained for special tasks. The demands for such services inevitably vary from the budget estimates. Instead of permitting employment of additional employees to meet unexpected demands, the practice is, as in this case, to transfer appropriations from one line to another in a single schedule but always without increasing the total code appropriation. Under the provisions of section 128 and the terms and conditions prescribed by the Board of Estimate, three responsible executives exercise this responsibility. This flexibility in no sense impairs the principle of budgetary control because "the applicable code item is not increased", and nothing is to be accomplished except confusion and delay by adding to the limitations imposed upon the grant of power authorized by section 128 a requirement that each exercise of that power shall be specifically approved by the Board of Estimate before it becomes effective.
The administrative procedure has imposed no such requirement. Ever since 1929 the budgets of the city in their "terms and conditions" have authorized the budget director to modify personal service schedules within code appropriations and to grant permission to fill vacancies in positions occurring during the course of the fiscal year. From that time to this that practice has continued and was in effect when the charter was adopted. It cannot be doubted that the members of the Charter Revision Commission were fully aware of the existing practice, for the statute under which the commission was constituted imposed upon the commission the duty of making "a study and analysis of the existing governmental structure of the city of New York and of the several counties therein contained for the purpose of securing such factual data as will enable it to draft, and the commission is hereby directed to draft a proposed new charter, adapted to the requirements of such city and designed to provide for the people of such city a more efficient and economical form of government." (L. 1934, ch. 867, § 3; see, also, Report of the New York City Charter Revision Commission, Aug. 17, 1936). There is nothing in the Charter or in the Commission's report to indicate an intention to change this practice. It is suggested that a change made in the preliminary draft of the charter published April 27, *Page 379 1936, before the charter was filed with the City Clerk for submission to the electorate of the City, indicates that the Commission intended to change the prevailing practice with respect to the power of the budget director to transfer lines within schedules. The fact is that the provision of the preliminary draft departed from that practice, and the change which appears in the charter as adopted was made to conform to that practice. The preliminary draft contained a direct grant of power to the budget director and required no approval of such a grant by the board of estimate. The practice had been for the board of estimate to authorize transfers by the budget director during the fiscal year in the resolution setting forth the terms and conditions for the administration of the budget, which was published with the budget. In the preliminary draft the clause read: "shall have power during any fiscal year to transfer"; the change was to insert the words "with the approval of the board of estimate" after the word "shall" so that the clause read: "shall, with the approval of the board of estimate, have power during any fiscal year to transfer". The effect of this change was to require the approval of the grant of power, not of its exercise. That was what had been done since 1929. The preliminary draft was a radical departure from the old practice because it made a direct grant of power which required no approval, either of the grant or of the exercise of the power. The language of section 128 requiring approval by the Board of Estimate, not of specific actions, but of the possession by the director of the budget of "power during any fiscal year to transfer an appropriation or part thereof from one line to another within the same schedule, provided the total appropriation for the applicable code item is not increased", exactly accords with the established practice and safeguards that practice against abuse by the proviso that "the total appropriation for the applicable code item is not increased." It should be emphasized that this express proviso not only prevents any expenditure in excess of the appropriation which the Board of Estimate has authorized for the administration of the agency or department, but, by limiting the authority to transfers "from one line to another within the same schedule", prevents the expenditure of any funds for a purpose not specifically authorized by the Board of Estimate. The system prescribed by the Charter pursuant to *Page 380 the mandate of the Legislature was designed to afford the flexibility which is necessary to efficient administration without the surrender of responsible budgetary control and of course the Board of Estimate may withdraw the grant of power at any time or change the practice as it sees fit and may prescribe Board of Estimate approval for every transfer if that is considered desirable. This it has never done.
Consistent and continuous administrative practice under the New York City Charter shows that the responsible city officials charged with the duty of administration of the budget, including the members of the Board of Estimate, have at all times thus understood and construed these Charter provisions. Under these circumstances, that settled construction of the law should be accepted. (Bullock v. Cooley, 225 N.Y. 566, 571; Grimmer v.Tenement House Department, 205 N.Y. 549; Kings County LightingCo. v. City of N.Y., 176 App. Div. 175, 181.)
In Norwegian Nitrogen Co. v. United States (288 U.S. 294) Mr. Justice CARDOZO had occasion to say (p. 311): "The administrative practice before the Act of 1922 might be too desultory and brief to fix the meaning of the statute if it did not find support, and that unmistakable and ample, in administrative practice afterwards", and, further (at p. 315): "True indeed it is that administrative practice does not avail to overcome a statute so plain in its commands as to leave nothing for construction. True it also is that administrative practice, consistent and generally unchallenged, will not be overturned except for very cogent reasons if the scope of the command is indefinite and doubtful. [Citing cases.] The practice has peculiar weight when it involves a contemporaneous construction of a statute by the men charged with the responsibility of setting its machinery in motion, of making the parts work efficiently and smoothly while they are yet untried and new. [Citing case.]" Here we have just such a case.
It is our view that the transfers were authorized and that the orders appealed from should be reversed and the proceedings dismissed, with costs.
LEWIS, CONWAY and MEDALIE, JJ., concur with LOUGHRAN, Ch. J.; THACHER, J., dissents in opinion in which DESMOND and DYE, JJ., concur.
Order affirmed. *Page 381