Salzstein v. Bekins Van Lines Inc.

United States Court of Appeals,

Fifth Circuit.

No. 92-1934

Summary Calendar.

Richard SALZSTEIN and Candice Salzstein, Plaintiffs-Appellants,

v.

BEKINS VAN LINES INC., a Nebraska Corporation, et al., Defendants-Appellees.

June 24, 1993.

Appeal from the United States District Court for the Northern District of Texas.

Before JOLLY, DUHÉ, and BARKSDALE, Circuit Judges.

DUHÉ, Circuit Judge:

Richard and Candice Salzstein hired the Appellees, interstate motor carriers, to transport their

household goods from Wisconsin to Arizona. En route, the truck carrying some of the Appellants'

belongings was in an accident, and its cargo was damaged. The Appellants filed claims for their loss.

When the Appellees tendered a settlement offer that was unacceptable to the Salzsteins, they sued.

Claiming that the Appellants did not comply with the applicable regulations for filing claims, the

Appellees moved for summary judgment, which was granted. We affirm.

I.

This litigation is governed by the Carmack Amendment to the Interstate Commerce Act, 49

U.S.C. § 11707 (Supp.1993), and Interstate Commerce Commission ("ICC") regulations, 49 C.F.R.

§§ 1005.1-.7 (1992). These regulations control the processing of claims for loss or damage to

property transported by common carriers, including motor carriers, subject to the Interstate

Commerce Act. Id. at § 1005.1. Carriers may contractually limit the time for filing claims; however,

this limit cannot be less than nine months. See 49 U.S.C. § 11707(e).

At issue is the Appellants' timely compliance vel non with the "Minimum Filing Requirements"

set forth in 49 C.F.R. § 1005.2(b):

A written or electronic communication (when agreed to by the carrier and shipper or receiver
involved) from a claimant, filed with a proper carrier within the time limits specified in the bill
 of lading or contract of carriage or transportation and: (1) Containing facts sufficient to
identify the baggage or shipment or shipments of property, (2) asserting the liability for
alleged loss, damage, injury, or delay, and (3) making claim for the payment of a specified
or determinable amount of money, shall be considered as sufficient compliance with the
provisions for filing claims[.]

(emphasis added). It is the third requirement, that the claim must request a "specified or determinable

amount of money," on which the district court based its decision. It concluded that the Appellants'

failure to timely request a specified or determinable amount of money rendered their claim insufficient

as a matter of law. This Circuit has not yet had occasion to interpret this provision.

II.

After their goods were damaged, the Appellants contacted the agent who arranged the

transportation.1 The agent referred t hem to Bekins's Claim Services. James Whitten, the sole

proprietor of Customer Claim Service, was retained by Bekins to assist in the processing of the

Appellants' claim. Whitten provided the Salzsteins with Bekins's claim forms, on which they were

to list the items damaged and give an approximate value for repair or replacement.

The Appellants concede that they did not fill out the forms completely; under the heading

"Amount Claimed," no figures were entered. The Appellants contend, however, that Whitten

informed them it was unnecessary to provide this information. The Salzsteins now argue: (1) that

they reasonably relied on Whitten's statement, and because of this reliance Bekins is estopped from

asserting noncompliance as a defense; (2) that Bekins is estopped from asserting noncompliance

because it continued to process their claim past the nine-month deadline; (3) that Bekins waived the

minimum filing requirements by virtue of Whitten's statement; and, (4) that their claim is in fact

"determinable," under 49 C.F.R. § 1005.2, because Bekins partially determined, and paid, some of

their claim.

III.

Other courts have addressed whether strict compliance with the applicable filing regulations

1
The Appellants arranged their move through a Graebel's agency. Graebel State Line took
possession of the goods from the Salzsteins, and issued two Uniform Household Goods Bills of
Lading. Bekins Van Lines was the delivering carrier.
is required. With one exception,2 the answers uniformly have been affirmative. See Nedlloyd Lines

B.V. Corp. v. Harris Transp. Co., 922 F.2d 905, 908-909 (1st Cir.1991); Pathway Bellows, Inc. v.

Blanchette, 630 F.2d 900, 904-905 (2nd Cir.1980), cert. denied, 450 U.S. 915, 101 S.Ct. 1357, 67

L.Ed.2d 340 (1981); Insurance Co. of N. Am. v. G.I. Trucking Co., 783 F.Supp. 1251, 1253

(N.D.Cal.1991); Hartog Trading Corp. v. M/V PRESIDENT IBANEZ, No. 90-2713, 1991 WL

33605, at *2 (E.D.La. Mar. 6, 1991).

With respect to whether or not a claim requests a "specified or determinable amount of

money," it has likewise been consistently held that, "If damages are sought it is for the claimant to

say exactly what it seeks, rather than for the carrier, against its self-interest, to say what the claimant

deserves." R.T.A. Corp. v. Consolidated Rail Corp., 594 F.Supp. 205, 210 (S.D.N.Y.1984); accord

Nedlloyd Lines, 922 F.2d at 908; G.I. Trucking Co., 783 F.Supp. at 1255-56; Bobst Div. of Bobst

2
In Wisconsin Packing Co. v. Indiana Refrigerator Lines, Inc., 618 F.2d 441 (7th Cir.) (en
banc), cert. denied, 449 U.S. 837, 101 S.Ct. 112, 66 L.Ed.2d 44 (1980), the Seventh Circuit held
that 49 C.F.R. § 1005 did not apply where the loss claim was paid involuntarily, i.e. after
litigation. The court concluded that where the claim is litigated, it is governed by case law
developed prior to the ICC regulations. Id. at 445. Cf. 49 C.F.R. § 1005 (section heading is
"PRINCIPLES AND PRACTICES FOR THE INVESTIGATION AND VOLUNTARY
DISPOSITION OF LOSS AND DAMAGE CLAIMS AND PROCESSING SALVAGE").

In the instant dispute, the parties do not contest the applicability of the ICC
regulations. Nevertheless, we are persuaded by the abundant authority to the contrary
that the Seventh Circuit's voluntary/involuntary distinction is inconsistent with the policy
underlying the ICC regulations. See Nedlloyd Lines B.V. Corp. v. Harris Transp. Co.,
922 F.2d 905, 907 (1st Cir.1991); Pathway Bellows, Inc. v. Blanchette, 630 F.2d 900,
904 (2nd Cir.1980), cert. denied, 450 U.S. 915, 101 S.Ct. 1357, 67 L.Ed.2d 340 (1981);
Insurance Co. of N. Am. v. G.I. Trucking Co., 783 F.Supp. 1251, 1256-57
(N.D.Cal.1991); General Electric Co. v. Brown Transp. Corp., 597 F.Supp. 1258
(E.D.Va.1984); Calpro Co. v. Consolidated Engineering Co., 502 F.Supp. 707, 712
(N.D.Ga.1980). The reasoning of the Nedlloyd Lines court cogently explains this
conclusion:

Uniform application of the regulations to all claims protects shippers as well as
carriers.... [O]nce it received an adequate notice of a claim, a carrier could choose
to settle the claim voluntarily, in which case it would follow the ICC regulations
concerning processing and payment.... Alternatively, by denying liability, the
[carrier] could avoid the ICC procedure for responding to an adequate claim and
force the shipper to file suit. Thus, limiting the applicability of the regulations to
voluntarily-settled claims would permit precisely the type of discrimination among
claimants that the regulations were intended to address.

Nedlloyd Lines, 922 F.2d at 908.
Champlain, Inc. v. IML-Freight, Inc., 566 F.Supp. 665, 669 (S.D.N.Y.1983).3

A. Determinable Claim

Citing Bobst Div. of Bobst Champlain, Inc. v. IML-Freight, supra, the Appellants contend

that their claim was "determinable." The Bobst Div. court held that determinable "means an amount

determinable, as a matter of mathematics, from a perusal of the documents submitted in support of

the notice of claim." 566 F.Supp. at 669. The court then concluded that the shipper's letter, which

estimated damage at approximately $100,000, was insufficient to state a determinable claim under

49 C.F.R. § 1005.2. Bobst Div., 566 F.Supp. at 669; see also G.I. Trucking Co., 783 F.Supp. at

1257 (claim for "$100,000 (estimate)" held not sufficiently specific under regulations).

Unlike the claimant in Bobst Div., the Appellants did not tender an estimate of the amount of

their claim within the specified time limit. Neither the Bekins's claims forms nor the supplemental

handwritten lists indicated what amounts the Appellants were claiming for the damaged items.4 We

3
See also 49 C.F.R. § 1005.2(d) "Claims filed for uncertain amounts:"

Whenever a claim is presented against a proper carrier for an uncertain amount,
such as "$100 more or less," the carrier shall ... ascertain as nearly as possible the
extent, if any, of the loss or damage for which it may be responsible. It shall not,
however, voluntarily pay such a claim under such circumstances unless and until
a formal claim in writing for a specified or determinable amount of money shall
have been filed in accordance with the provisions of paragraph (b) of this section.

(emphasis added).
4
The fact that independent appraisers were able to calculate an estimated amount of loss is
irrelevant. See 49 C.F.R. § 1005.2(c), which states that "standing alone," appraiser's reports do
not satisfy the minimum filing requirements. Appellants argue that the appraisal reports which
they submitted did not stand alone, and, when read in conjunction with the other documentation
supporting their claim, provided adequate notice.

Notwithstanding the fact that several of the appraisal reports submitted by the
Appellants arrived past the nine-month limitation period, we do not think that it is
consistent with the regulations to impose the duty of cross-referencing documents on the
carriers' claims departments.

By defining the responsibilities of both parties for the exchanges of information,
this mechanism, when applied to all claims, encourages their voluntary resolution
by ensuring that both shipper and carrier have adequate information to evaluate
liability and the extent of damages.

Nedlloyd Lines B.V. Corp. v. Harris Transp. Co., 922 F.2d 905, 908 (1st Cir.1991).
believe it would frustrate the regulatory purpose of encouraging voluntary settlement to permit an

inadequate claim to toll the nine-month time limit on filing proper notice of loss.5 See Nedlloyd Lines,

922 F.2d at 908; Pathway Bellows, Inc. v. Blanchette, 630 F.2d 900, 904 (2nd Cir.1980), cert.

denied, 450 U.S. 915, 101 S.Ct. 1357, 67 L.Ed.2d 340 (1981).

B. Waiver and Estoppel

The Appellants argue that Bekins waived t he minimum filing requirements by Whitten's

statement that the claim forms did not have to be completely filled in. Alternatively, the Appellants

rely on this statement, and on the fact that Bekins continued to process their claim past the

nine-month mark, to argue that Bekins is estopped from asserting the minimum filing requirements

as a defense. This reasoning is drawn from case law creating an exception to the filing requirements

when (1) the shipper, despite reasonable diligence, is unable to ascertain the extent of its loss within

the filing period; or, (2) the carrier's conduct misled the shipper into believing that a timely filing was

unnecessary. See Nedlloyd Lines, 922 F.2d at 909; Pathway Bellows, Inc., 630 F.2d at 905 n. 10;

Perini-North River Assocs. v. Chesapeake & O. Ry. Co., 562 F.2d 269, 272-74 (3rd Cir.1977).

"Although waiver and estoppel are sometimes used interchangeably, ... there is a subtle but

significant legal distinction between the two." Pitts v. American Sec. Life Ins. Co., 931 F.2d 351, 357

(5th Cir.1991). Waiver involves the voluntary or intentional surrender of a known right. Id.

Estoppel, on the other hand, arises when one party has reasonably relied on the conduct or statements

of another; if the relying party suffers harm as a result of this reliance, the inducing party can be

estopped from disavowing his earlier conduct or statement. See Bennett v. Allstate Ins. Co., 950 F.2d

1102, 1107-08 (5th Cir.1992); Pitts, 931 F.2d at 357; cf. Simpson v. MBank Dallas, N.A., 724

S.W.2d 102, 107 (Tex.App.—Dallas 1987, writ ref'd n.r.e.) (party claiming estoppel must have used

5
Likewise, we reject the argument that because Bekins determined the value for specific
elements of the Appellants' total claim, the Appellees are precluded from arguing that the claim
was not "determinable." Any claim is determinable in the sense that it is capable of being valued;
to follow the Appellee's logic would vitiate the requirements of § 1005.2. The onus is upon the
shipper to provide the carrier the amount it is claiming for its losses. See R.T.A. Corp. v.
Consolidated Rail Corp., 594 F.Supp. 205, 210 (S.D.N.Y.1984); Bobst Div. of Bobst
Champlain, Inc. v. IML-Freight Inc., 566 F.Supp. 665, 669 (S.D.N.Y.1983); see also discussion
supra, at note 2.
due diligence to ascertain veracity of matter upon which he relies, and reliance must be reasonable).

We determine that neither waiver nor estoppel are appropriate given the facts of this case.

In their motion to reconsider filed with the district court, the Appellants attached two letters from

Bekins's Claim Services which negate both waiver and estoppel. The first is addressed to Richard

Salzstein, dated May 7, 1986, and states:

In order for us to conclude your claim, we are enclosing a copy of your claim form which we
are requesting that you fill out completely. Could you please state the approximate
replacement cost of the items you are claiming on your claim form. Upon receipt, we can
properly conclude your claim.

R. vol. IX, at 72. The latter dispatch, dated May 23, 1986,6 is even more to the point:

Our tariff states that a claim must be filed for a specific and determinable amount. Since your
presentation of loss and damage does not fulfill this requirement, it is necessary that we
request this information from you. Please forward the amounts claimed, purchase dates and
costs as soon as possible. A self-addressed envelope is enclosed for your convenience in
replying.

Id. at 74.

Regardless whether or not their original reliance on the adjuster's statements was reasonable,

we conclude that these letters made continued reliance unreasonable. The Appellants were put on

notice that their claim was incomplete. Consequently, the Appellants cannot now estop Bekins from

asserting the minimum filing requirements as a defense to their claim. See Bennett, 950 F.2d at 1108

(insurer not estopped from asserting policy's filing requirements; throughout processing of claim the

insured was continually reminded that insurer was not waiving any of its rights or defenses);

American Savings v. Bell, 562 F.Supp. 4, 9 (D.D.C.1981) (essential element of equitable estoppel

is that asserting party unaware of truth of matter involved). Likewise, any waiver of compliance was

vitiated by this notice to the Appellants. See Highlands Ins. Co. v. Allstate Ins. Co., 688 F.2d 398,

404 (5th Cir.1982) (when facts undisputable, waiver is question of law).

IV.

6
The nine-month limitation period began to run on the date Appellants received notice of
damage. See Pathway Bellows, Inc. v. Blanchette, 630 F.2d 900, 901-902 (2nd Cir.1980), cert.
denied, 450 U.S. 915, 101 S.Ct. 1357, 67 L.Ed.2d 340 (1981). The Appellants received notice
on September 14, 1985. The nine-month period for filing claims ended on June 14, 1986.
Consequently, even after receiving Bekins' letters in May 1986, the Appellants could have met the
filing deadline.
 The Appellants also urge us to reverse the district court's decision to impose costs against

them. We will not disturb the assessment of costs by the district court unless there has been a

showing of an abuse of this discretionary power. See Fogleman v. Aramco, 920 F.2d 278, 285 (5th

Cir.1991). The Appellants do not point to any evidence of abuse, other than to note that they have

incurred substantial costs in pursuing this litigation. We do not find that the district court erred in

awarding costs to the Appellees.

The Appellees request sanctions against the Appellants for pursuing a "frivolous" appeal.

See Fed.R.App.P. 38. We decline t o do so, as this case presents an issue which was previously

undecided in this Circuit. See discussion supra, note 2.

V.

In reviewing a grant of summary judgment, we apply the same standard used by the district

court. See Waltman v. International Paper Co., 875 F.2d 468, 474 (5th Cir.1989); Moore v.

Mississippi Valley State Univ., 871 F.2d 545, 548 (5th Cir.1989). Summary judgment is appropriate

only if, when viewed in the light most favorable to the nonmoving party, the record discloses "that

there is no genuine issue as to any material fact and that the moving party is entitled to a judgment

as a matter of law." Fed.R.Civ.P. 56(c); Slaughter v. Southern Talc Co., 949 F.2d 167, 170 (5th

Cir.1991).

VI.

The Appellants failed to timely file a proper claim with the Appellee motor carriers; therefore,

their claim is insufficient as a matter of law. There can be no showing of estoppel or waiver of the

ICC's minimum filing requirement because the Appellants cannot establish all the essential elements

of these principles. The judgment of the district court is, in all respects, AFFIRMED.