Citizens for Responsibility and Ethics in Washington v. U.S. Department of the Treasury

UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF COLUMBIA

CITIZENS FOR RESPONSIBILITY AND
ETHICS IN WASHINGTON

Plaintiff,
Civil Action No. 20-2256 (CKK)
v.
U.S. DEPARTMENT OF THE TREASURY,
et al.,
Defendants.

MEMORANDUM OPINION
(August 2, 2022)

This Freedom of Information Act (“FOIA”) case arises from Plaintiff Citizens for

Responsibility and Ethics in Washington’s (“CREW”) requests to Defendants U.S. Department of

the Treasury (“Treasury”), U.S. Postal Service (“USPS”), and U.S. Postal Service Office of the

Inspector General (“USPS OIG”) for records regarding mail-in voting and the selection of Louis

DeJoy as Postmaster General of the United States. The parties contest the withholding of certain

records under the deliberative process privilege. Because the Court concludes that some of the

outstanding records do not qualify as deliberative, and upon consideration of the pleadings, 1 the

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The Court’s consideration has focused on the following briefing and materials submitted by the
parties:
• Defendants’ Motion for Summary Judgment (“Defs.’ Mot."), ECF No. 23;
• Plaintiff’s Memorandum in Support of Plaintiff’s Cross-Motion for Summary Judgment
and Opposition to Defendants’ Motion for Summary Judgment (“Pl.’s Mot.”), ECF No.
24-1;
• Defendants’ Response to Plaintiff’s Motion for Summary Judgment and Reply in Support
of their Motion for Summary Judgment (“Defs.’ Repl.”), ECF No. 26;
• Plaintiff’s Reply in Support of Plaintiff’s Cross-Motion for Summary Judgment (“Pl.’s
Repl.”), ECF No. 28; and
• The following documents in camera: USPS3, USPS4 and USPS5, USPS9, headers in
USPS2-USPS6, and Treasury7.

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relevant legal authority, and the record as a whole, the Court shall GRANT IN PART and DENY

IN PART Defendants’ [23] Cross-Motion for Summary Judgement and GRANT IN PART and

DENY IN PART Plaintiff’s [24] Cross-Motion for Summary Judgment.

I. BACKGROUND

This case concerns three discrete FOIA requests. First, on June 20, 2020, CREW submitted

a FOIA request to Treasury, seeking “six categories of records that, broadly speaking, concerned

voting by mail; the retirement of former Postmaster General Megan Brennan; and the appointment

of Louis DeJoy as Postmaster General.” Defs.’ Mot. 2 (citing Am. Compl. ¶ 16). Second, on June

16, 2020, CREW submitted a FOIA request to USPS, seeking to acquire “ten categories of records”

generally concerning

materials relating to voting by mail that were prepared for former
Postmaster General Brennan, Postmaster General DeJoy, Congress-
members of [sic] their staff, the USPS OIG, the USPS Board of
Governors, any state governors or their staff, as well as records
relating to the departure of Postmaster General Brennan and the
appointment of Postmaster General DeJoy.

Defs.’ Mot. 3 (citing Am. Compl. ¶ 23). Third and finally, on June 16, 2020, CREW submitted a

FOIA request to USPS OIG, seeking to acquire “five categories of documents.” Defs.’ Mot. 5

(citing Am. Compl. ¶ 35).

The request generally sought materials prepared by USPS OIG
employees concerning voting by mail for Postmaster General DeJoy
and for members of Congress or their staff; other kinds of USPS
OIG documents concerning voting by mail; and any
communications between USPS OIG and members of Congress or
their staff concerning Louis DeJoy’s appointment as Postmaster
General.

In an exercise of its discretion, the Court finds that holding oral argument would not be of
assistance in rendering a decision. See LCvR 7(f).

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Id. On September 2, 2020, CREW filed its operative Amended Complaint alleging, broadly, that

Defendants had not provided all responsive documents. See generally Am. Compl. 6-8. The

parties met and conferred, and, from late 2020 to early 2021, Defendants conducted additional

searches and provided CREW with additional responsive records. See ECF Nos. 12-17. CREW

contested a number of Defendants’ withholdings, and the parties have now completed cross-

briefing for summary judgment. At issue currently is Defendants’ Exemption 5 claims regarding

the following documents: USPS3, USPS4 and USPS5, USPS9, headers in USPS2-USPS6, and

Treasury7 documents (Vaughn Index at 1–4, 6, ECF No. 23-7; Vaughn Index at 2, ECF No. 23-

3) (“Disputed Documents”).

II. LEGAL STANDARD

The FOIA authorizes a district court only “to enjoin [a federal] agency from withholding

agency records or to order the production of any agency records improperly withheld from the

complainant.” 5 U.S.C. § 552(a)(4)(B). This case, like a “vast majority” of FOIA cases, can be

decided on summary judgment. See Brayton v. Office of U.S. Trade Representative, 641 F.3d 521,

527 (D.C. Cir. 2011).

Summary judgment is appropriate upon a showing that there is “no genuine dispute as to

any material fact and the movant is entitled to judgment as a matter of law.” Fed. R. Civ. P. 56(a).

In a FOIA case, the Court may award summary judgment to an agency solely on the information

provided in affidavits or declarations when they describe “the justifications for nondisclosure with

reasonably specific detail, demonstrate that the information withheld logically falls within the

claimed exemption, and are not controverted by either contrary evidence in the record nor by

evidence of agency bad faith.” Military Audit Project v. Casey, 656 F.2d 724, 738 (D.C. Cir. 1981);

accord Am. Civil Liberties Union v. U.S. Dep’t of Def., 628 F.3d 612, 619 (D.C. Cir. 2011); see

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also Vaughn v. Rosen, 484 F.2d 820, 826 (D.C. Cir. 1973), cert. denied, 415 U.S. 977 (1974). Such

affidavits or declarations are accorded “a presumption of good faith, which cannot be rebutted by

‘purely speculative claims about the existence and discoverability of other documents.’” SafeCard

Servs., Inc. v. Sec. & Exch. Comm’n, 926 F.2d 1197, 1200 (D.C. Cir. 1991) (quoting Ground

Saucer Watch, Inc. v. CIA, 692 F.2d 770, 771 (D.C. Cir. 1981)). Rather, a plaintiff “must point to

evidence sufficient to put the Agency’s good faith into doubt.” Ground Saucer, 692 F.2d at 771.

Otherwise, “‘uncontradicted, plausible affidavits showing reasonable specificity and a logical

relation to the exemption are likely to prevail.’” Schoenman v. FBI, 841 F. Supp. 2d 69, 80 (D.D.C.

2012) (quoting Ancient Coin Collectors Guild v. U.S. Dep’t of State, 641 F.3d 504, 509 (D.C. Cir.

2011) (alteration omitted)).

On summary judgment, the district court must conduct a “de novo” review of the record,

5 U.S.C. § 552(a)(4)(B), “to ascertain whether the agency has sustained its burden of

demonstrating that the documents requested . . . are exempt from disclosure.” Assassination

Archives & Research Ctr. v. CIA, 334 F.3d 55, 57 (D.C. Cir. 2003) (citation and internal quotation

marks omitted). “Consistent with the purpose of the Act, the burden is on the agency to justify

withholding requested documents.” Beck v. Dep’t of Just., 997 F.2d 1489, 1491 (D.C. Cir. 1993).

Only after an agency has proven that “it has fully discharged its disclosure obligations” is summary

judgment appropriate. Weisberg v. U.S. Dep’t of Just., 705 F.2d 1344, 1350 (D.C. Cir. 1983).

III. DISCUSSION

A. Undisputed Issues

As noted above, CREW no longer disputes the adequacy of Treasury’s and USPS’s

searches, any of USPS OIG’s withholdings, any of Treasury’s and USPS’s withholdings under

FOIA Exemption 6 and Exemption 7, and Treasury’s withholdings of UST_000791-000793 and

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UST_000550-000553 under FOIA Exemption 5. Pl.’s Mot. at n.1; Pl.’s Reply at n.1. As such,

the Court grants summary judgment in part as to these issues in favor of Defendants.

B. FOIA Exemption 5 & the Deliberative Process Privilege

Exemption 5 protects “inter-agency or intra-agency memorandums or letters that would

not be available by law to a party other than an agency in litigation with the agency.” 5 U.S.C. §

552(b)(5). To fall within Exemption 5, “a document must meet two conditions: ‘its source must be

a Government agency, and it must fall within the ambit of a privilege against discovery under

judicial standards that would govern litigation against the agency that holds it.’” Stolt-Nielsen

Transp. Grp. v. United States, 534 F.3d 728, 733 (D.C. Cir. 2008) (quoting Dep’t of Interior v.

Klamath Water Users Protective Ass’n, 532 U.S. 1, 8 (2001)). In essence, Exemption 5 provides

grounds for withholding documents that would fall under a variety of recognized privileges

available to Government agencies in civil litigation including, of relevance to this case, the

deliberative process privilege.

The deliberative process privilege is intended to “prevent injury to the quality of agency

decisions.” Nat’l Labor Relations Bd. v. Sears, Roebuck & Co., 421 U.S. 132, 151 (1975). More

specifically, the privilege “serves to assure that subordinates within an agency will feel free to

provide the decisionmaker with their uninhibited opinions and recommendations without fear of

later being subject to public ridicule or criticism; to protect against premature disclosure of

proposed policies before they have been finally formulated or adopted; and to protect against

confusing the issues and misleading the public by dissemination of documents suggesting reasons

and rationales for a course of action which were not in fact the ultimate reasons for the agency’s

action.” Coastal States Gas Corp. v. Dep’t of Energy, 617 F.2d 854, 866 (D.C. Cir. 1980). To that

end, the privilege protects “documents and other materials that would reveal advisory opinions,

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recommendations and deliberations comprising part of a process by which governmental decisions

and policies are formulated.” In re Sealed Case, 121 F.3d 729, 737 (D.C. Cir. 1997) (internal

quotation marks and citation omitted).

For the privilege to apply, the government must establish that the material at issue is both

“predecisional” and “deliberative” in nature. U.S. Fish & Wildlife Serv. v. Sierra Club, Inc., 141

S. Ct. 777, 785-86 (2021). “A document is predecisional if it was ‘prepared in order to assist an

agency decision maker in arriving at his decision,’ rather than to support a decision already made.”

Petroleum Info. Corp. v. Dep’t of the Interior, 976 F.2d 1429, 1434 (D.C. Cir. 1992) (quoting

Renegotiation Bd. v. Grumman Aircraft Eng’g Corp., 421 U.S. 168, 184 (1975)). In order to

determine whether a document was prepared to assist an agency decisionmaker in arriving at the

decision, the Court “‘must consider whether the agency treats the document as its final view on

the matter.’” Jud. Watch, Inc. v. United States Dep't of Just., 20 F.4th 49, 54 (D.C. Cir. 2021)

(quoting United States Fish & Wildlife Serv. v. Sierra Club, Inc., 141 S. Ct. 777, 786 (2021).

A document is deliberative if “it reflects the give-and-take of the consultative process,”

Coastal States, 617 F.2d at 866, and if it was “prepared to help the agency formulate its position.”

U.S. Fish & Wildlife Serv., 141 S. Ct. at 786; see also Pub. Citizen, Inc. v. OMB, 598 F.3d 865,

876 (D.C. Cir. 2010) (“To qualify under Exemption 5, a document must also be a direct part of the

deliberative process in that it makes recommendations or expresses opinions on legal or policy

matters.”) To determine whether a document reflects the give-and-take of the consultative process,

the Court considers “the ‘who,’ i.e., the roles of the document drafters and recipients and their

places in the chain of command; the ‘what,’ i.e., the nature of the withheld content; the ‘where,’

i.e., the stage within the broader deliberative process in which the withheld material operates; and

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the ‘how,’ i.e., the way in which the withheld material facilitated agency deliberation.” Jud. Watch,

Inc. v. United States Dep't of Just., 20 F.4th 49, 56 (D.C. Cir. 2021).

If a privilege applies, the agency must further demonstrate that disclosure of the document

will lead to a foreseeable harm. 5 U.S.C. § 552(a)(8)(A)(i) (“An agency shall . . . withhold

information under this section only if . . . the agency reasonably foresees that disclosure would

harm an interest protected by an exemption . . . .”).

1. USPS3

USPS3 is a fully withheld document entitled “General Election Outreach to States Strategic

Plan[.]” Revised Vaughn Index, ECF No. 33-1 at 1. USPS3 was created by the office responsible

for managing mail initiatives and presented to the Board of Governors and other executive leaders.

Id. CREW contends the “Strategic Plan” label suggests the agency implemented it in its

engagement with states and notes that USPS does not contend the document is a draft or proposal.

Pl.’s Mot. at 10. USPS inists that the document was part of ongoing agency discussions about how

to handle voting by mail and does not contain “the actual agency decision.” Revised Vaughn Index,

ECF No. 33-1 at 1. USPS further contends that the agency later implemented a plan that was

observable and well-documented. Id.

Notably, while USPS claims the document does not contain the final agency decision,

USPS does not maintain that the strategic plan discussed by the document was distinct from the

plan later implemented or explain with any detail why the document does not reflect the final

agency decision. Id. Rather, USPS claims USPS3 “reflects USPS’s evolving and ongoing efforts

to work with states” Defs.’ Mot. at 15, and was part of an assessment of the then-ongoing outreach

to states during the 2020 primaries. Vaughn Index, ECF No. 23-7 at 1-2 (“The document at issue

reflects USPS’s strategy to deal with state outreach,”); Decl. of Janine Castorina, ECF No. 23-6 at

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¶ 32 (the documents “reflect earlier lessons learned by the Postal Service during the 2020 primary

elections and how; and reveal the Postal Service’s ongoing efforts to implement those lessons

moving forward.”).

To the extent the strategic plan outlined in USPS3 reflects ongoing efforts to work with

states at the time, the strategic plan outlined in USPS3 was not predecisional because it was in fact

“adopted, formally or informally, as the agency position on an issue” and “used by the agency in

its dealings with” states. Coastal States Gas Corp. v. Dep't of Energy, 617 F.2d 854, 866 (D.C.

Cir. 1980). Regardless of whether the “final” agency decision appears in some other, unidentified

document, USPS 3 is clearly a final document circulated among USPS that states a final agency

position on how to address mail-in voting. It is entitled “General Election Outreach to States

Strategic Plan,” is formatted as a final document, contains no redline or “draft” language, and

includes forms to be used by agency staff in furtherance of agency policy. As such, USPS3 largely

“[re]states [and] explain[s] a decision the government has already made.” In re Sealed Case, 121

F.3d 729, 737 (D.C. Cir. 1997).

Moreover, USPS3 uses language that strongly suggests the strategic plan was an already-

made policy choice: “While we will outreach to all states and territories, this Strategic Plan

prioritizes states and state election officials for targeted outreach, identifies the key messages and

content, and outlines the internal resources required to executive [sic] this plan effectively.”

USPS3 at 1. USPS3 continues, “[t]he remaining states will also be contacted to ensure there are

no anticipated changes in processes[.]” USPS3 at 2. Although USPS3 was a strategic plan for the

upcoming 2020 General Election, USPS3’s language also confirms that it documented the ongoing

and final strategy for outreach during the primaries: “The briefing sheets for each state will indicate

whether the state has already conducted their primary elections, which include state and local

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elections.” USPS3 at 2. With regard to the 2020 General Election, USPS3 also makes clear that

the strategy was to prepare in advance by reaching out to states in the leadup to the General

Election: “The remaining states will also be contacted to ensure that there are no anticipated

changes in processes or absentee ballot design planned for the general election.” USPS3 at 2.

Because USPS3 describes the strategic plan for ongoing, implemented outreach efforts to

states, Vaughn Index, ECF No. 23-7 at 1-2, USPS3 “simply describe[s] already-made and in-place

policy choices.” Reps. Comm., 3 F.4th at 367 (finding that draft PowerPoint presentations lacking

a deliberative component and describing pre-existing policy do not fall within the deliberative

process privilege). Cf. also NLRB v. Sears, Roebuck & Co., 421 U.S. 132, n.25 (1975)

(representation that agency policy was undergoing review does not change earlier policy’s

finality). The Court’s in camera review of USPS3, combined with the context of USPS3 discussed

above, confirms that the document reflects a final strategic plan the agency implemented. As a

result, USPS3 is not predecisional and does not fall under the deliberative process privilege.

2. USPS4 and USPS5

USPS4 and USPS5 consist of a three-page email chain partially withheld via redactions.

Revised Vaughn Index, ECF No. 33-1 at 1. The emails, sent on April 22, 2020, involve USPS

Board Members Roman Martinez, John Berger, and Mike Duncan who voted on the selection of

the next Postmaster General. Id. at 1-2. The emails involve discussion between the Board

Members concerning information about individuals who were under consideration for selection as

the next Postmaster General. Id. The selection process was ongoing at this time, and the next

Postmaster General was not announced until May 6, 2020. Pl.’s Stmt., ECF No. 24-2 at ¶ 1.

The Court concludes the USPS4 and USPS5 were predecisional because the new

Postmaster General had not yet been selected. The Court also concludes that USPS4 and USPS5

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are deliberative because they document discussion by agency decisionmakers about the ongoing

selection process. See Reps. Comm. for Freedom of the Press v. FBI, 3 F.4th 350, 368 (D.C. Cir.

2021) (“Because the emails discussed the content of a new policy and alternative paths for its

effective implementation, they fall squarely within the deliberative process privilege.”). The Court

further agrees that release of these documents would harm the agency’s decisionmaking process

by chilling the deliberative process and creating confusion about the agency’s final decisions. See

Pinson v. U.S. Dep’t of Just., 202 F. Supp. 86, 111 (D.D.C. 2016) (internal discussion of candidate

for agency leadership position properly withheld under Exemption 5).

3. USPS9 (USPS 0033-0039)

USPS9 consists of a redacted email chain and a fully withheld attachment. Revised Vaughn

Index, ECF No. 33-1 at 5. The emails, dated June 17, 2020 and May 7, 2020, involve discussion

between USPS Board Members and a contractor about media strategy in advance of the new

Postmaster General’s selection. Decl. of Janine Castorina, ECF No. 23-6 at ¶ 33; ECF No. 23-8 at

42-44. Although USPS made the initial media announcement of the new Postmaster General on

May 6, 2020, the record shows that the process of discussing the new Postmaster General’s

selection in the media was ongoing and subject to change. The Court’s in camera review of USPS9

confirms that the email discussion concerned ongoing strategy related to potential media inquiries

regarding the new Postmaster General.

The Court’s in camera review of USPS9 also confirms that the fully withheld document

attached to the emails predates the May 6, 2020 announcement and concerns the details of the

selection process. In the context of the email discussion, the document was used to inform the

agency’s media strategy regarding the selection.

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 Given this context, the Court concludes USPS9 is predecisional because the discussion

concerned strategy to address to future media inquiries regarding the new Postmaster General and

the selection process. The Court also concludes USPS9 is deliberative because it reflects the

evolving discussion between the relevant agency decisionmakers on the best way to handle media

inquiries related to the new Postmaster General. The Court agrees that release of these documents

would harm the agency’s decisionmaking process by chilling the selection process and creating

confusion about the agency’s final selection decision. See Pinson, 202 F. Supp. 3d at 115 n.17.

4. Treasury7 (UST_000840-000843)

Treasury7 consists of an email chain, dated May 6, 2020, between former Assistant to the

President and Director of the Office of Legislative Affairs Eric Ueland, former Treasury Secretary

Steve Mnuchin, and former White House Chief of Staff Mark Meadows. Revised Vaughn Index,

ECF No. [33-2] at 1. The emails involve discussion of potential renewals of the CARES Act and

its Paycheck Protection Program as well as other potential coronavirus relief legislation, including

the content, timing, and Executive Branch strategy related to such legislation. Id.; Decl. of

Michelle Dickerman, ECF No. 23-2 at ¶ 13. Treasury contends that release “would inhibit their

ability to communicate about and respond to legislative developments in Congress.” Id.

The Court’s in camera review of Treasury7 confirms that the discussions concerned

specific potential proposals for the renewal of the CARES Act that the decisionmakers had

knowledge of as well as COVID-19 relief legislation the Executive Branch was considering. Each

of the parties involved were high-level decisionmakers in the Executive Branch, and Secretary

Mnuchin’s role in the discussions reflect his role in the Treasury’s deliberations on how to respond

to potential legislation concerning the economy. The Court concludes Treasury7 is predecisional

and deliberative because it predated the potential legislation discussed and reflects ongoing

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discussions about what the agency strategy would be with respect to such legislation by the

relevant decisionmakers. See Am. Oversight v. U.S. Dep’t of Transp., Civ. A. No. 18-1272, 2022

WL 103306, at *7 (D.D.C. Jan. 11, 2022) (holding discussions between agency staff and

Congressional counterparts on draft legislation subject to deliberative process privilege). The

Court agrees that releasing Treasury 7 would harm the agency by chilling the deliberative process

and creating confusion about the agency’s final decisions. See id. at *8.

C. Segregability

In addition to CREW’s specific claims regarding header information addressed above,

CREW alleges broadly that Defendants failed to satisfy their segregability obligations. “Any

reasonably segregable portion of a record shall be provided to any person requesting such record

after deletion of the portions which are exempt[.]” 5 U.S.C. § 552(b). “[T]he government may

similarly demonstrate that it released all reasonably segregable parts of otherwise exempt records

by submitting an affidavit indicating that an agency official conducted a review of each document

and determined that the documents did not contain segregable information.” Citizens for Resp. &

Ethics in Washington v. U.S. Dep't of State, No. 20-CV-2044 (CRC), 2022 WL 424965, at *3

(D.D.C. Feb. 11, 2022) (citing Johnson v. Exec. Office for U.S. Attorneys, 310 F.3d 771, 776 (D.C.

Cir. 2002)). Defendants have complied with those obligations here. Defendants have submitted

detailed Vaughn indices that explain the nature of each withheld document and why there is no

additional portion of any fully- or partially-withheld document that can be released. Additionally,

Defendants’ declarations aver that Defendants conducted a “line-by-line review . . . to identify

information exempt from disclosure or for which a discretionary waiver of exemption could be

applied.” Castorina Decl., ECF No. 23-6 ¶¶ 51-52. FOIA requires nothing more of Defendants.

ACLU v. CIA, 109 F. Supp. 3d 220, 244 (D.D.C. 2015).

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 IV. CONCLUSION

For the foregoing reasons, the Court GRANTS IN PART and DENIES IN PART

Defendants’ [23] Motion for Summary Judgment and GRANTS IN PART and DENIES IN

PART Plaintiff’s [24] Cross-Motion for Summary Judgment. Summary judgment is granted in

favor of Plaintiff as to USPS3 and granted in favor of Defendants as to USPS4 and USPS5, USPS9,

headers in USPS2-USPS6, and Treasury7. An appropriate order accompanies this Memorandum

Opinion.

Dated: August 2, 2022

/s/_______________________
COLLEEN KOLLAR-KOTELLY
United States District Judge

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