T.C. Memo. 2013-33
UNITED STATES TAX COURT
EARL D. GLENN AND CAROLYN J. GLENN, Petitioners v.
COMMISSIONER OF INTERNAL REVENUE, Respondent
Docket No. 19606-11. Filed February 4, 2013.
Larry D. Anderson, for petitioners.
Peter T. McCary, for respondent.
MEMORANDUM OPINION
MARVEL, Judge: This matter is before the Court on respondent’s motion to
dismiss for lack of jurisdiction. The issue presented by respondent’s motion is
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[*2] whether petitioners filed their petition within the time prescribed by sections
6213(a)1 and 7502.
Background
Petitioners resided in Georgia when they filed their petition.
On May 11, 2011, respondent issued a notice of deficiency to petitioners and
sent it by certified mail to petitioners’ last known address. Accordingly, August 9,
2011, was the last date on which petitioners could file a petition with this Court with
respect to the notice of deficiency.
Petitioners retained Attorney Julie M.T. Walker to file their petition. Ms.
Walker received her bachelor of arts degree from Hampshire College in 1977, her
juris doctor degree from Howard University School of Law in 1980, and her master
of laws degree in taxation from Emory University School of Law in 1984. From
October 6, 1980, through May 4, 1998, Ms. Walker was employed as an attorney
by respondent’s Office of District Counsel in Atlanta, Georgia. From May 5, 1998,
through December 31, 2005, Ms. Walker served as a full-time judge on the City
Court of Atlanta. In April 2006 Ms. Walker started a solo law practice.
1
Unless otherwise indicated, all section references are to the Internal Revenue
Code in effect at the time the petition was filed, and all Rule references are to the
Tax Court Rules of Practice and Procedure.
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[*3] Ms. Walker prepared the petition and various associated documents on
August 6, 2011 (collectively, petition). At the same time, Ms. Walker also prepared
a duplicate petition for the Court to return “filed stamped” to her at her business
address. Ms. Walker prepared two envelopes. On one envelope Ms. Walker
placed a destination address label addressed to the Clerk of this Court and a return
address label addressed to her business address (petition envelope). On the other
envelope Ms. Walker placed destination and return address labels addressed to her
business address (self-addressed envelope).
On August 9, 2011, Ms. Walker took the petition envelope, which contained
the petition, and the self-addressed envelope, which contained the duplicate petition,
to the Atlanta Civic Center Station Post Office (Civic Center Post Office). Ms.
Walker placed a mailing label addressed to this Court on the receipt portion
(sender’s receipt) of a PS Form 3800, Certified Mail (certified mail form), a mailing
label addressed to this Court and the article number from the certified mail form
onto the front of a PS Form 3811, Domestic Return Receipt (return receipt), and a
mailing label addressed to her business address on the reverse side of the return
receipt.
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[*4] Ms. Walker then entered into a mailing transaction with Serge Gregoire, a
U.S. Postal Service employee.2 Ms. Walker handed Mr. Gregoire the two
envelopes, the certified mail form, and the return receipt and instructed him to (1)
calculate the proper postage for the self-addressed envelope, (2) place the self-
addressed envelope inside the petition envelope, (3) calculate the proper postage for
mailing the petition envelope using certified mail and return receipt, and (4) mail the
petition envelope using certified mail with return receipt.
Contrary to Ms. Walker’s instructions, Mr. Gregoire (1) placed postage of
$1.68 on the petition envelope, (2) placed postage of $8.03 on the self-addressed
envelope, (3) placed the petition envelope inside the self-addressed envelope, (4)
attached the certified mail sticker and return receipt to the front of the self-addressed
envelope, and (5) postmarked the sender’s receipt. Ms. Walker did not inspect the
envelopes to see whether Mr. Gregoire had accurately followed her instructions.
2
The parties stipulated and Ms. Walker credibly testified that Mr. Gregoire
was the U.S. Postal Service employee who handled the mailing transaction.
However, at trial Mr. Gregoire did not recall the transaction, and the sales receipt
from the transaction indicates that a different postal employee, Bridget Jackson, was
logged into the register that handled the transaction. Consistent with the parties’
stipulation, we find that Mr. Gregoire handled the transaction at issue.
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[*5] Because the petition envelope was erroneously inserted into the self-
addressed envelope, the petition envelope was not initially delivered to the Court.
On August 20, 2011, Ms. Walker signed for and retrieved the self-addressed
envelope from the Central City Post Office. She quickly discovered that an error
had occurred, and on August 22, 2011, she mailed the following items to this Court:
(1) the petition, (2) the duplicate petition, (3) the petition envelope, (4) the self-
addressed envelope, (5) the return receipt, and (6) a letter dated August 22, 2011,
addressed to the Clerk of the Court, setting forth her recollection of the events that
occurred at the Civic Center Post Office on August 9, 2011.
Discussion
I. Sections 6213(a) and 7502 Generally
The Tax Court is a court of limited jurisdiction, and we may exercise our
jurisdiction only to the extent authorized by Congress. Naftel v. Commissioner, 85
T.C. 527, 529 (1985). Our jurisdiction to redetermine a deficiency depends on the
issuance of a valid notice of deficiency and a timely filed petition. Rule 13(a), (c);
Monge v. Commissioner, 93 T.C. 22, 27 (1989); Normac, Inc. v. Commissioner, 90
T.C. 142, 147 (1988).
Section 6212(a) expressly authorizes the Commissioner, after determining a
deficiency, to send a notice of deficiency to the taxpayer by certified or registered
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[*6] mail. The taxpayer has 90 days (or 150 days if the notice is addressed to a
person outside of the United States) from the date that the notice of deficiency is
mailed to file a petition with this Court for a redetermination of the contested
deficiency. Sec. 6213(a).
Pursuant to section 7502, a petition that is timely mailed is deemed to be
timely filed. A petition is timely mailed if the date of the U.S. Postal Service
postmark stamped on the envelope in which the petition was mailed is within the
time prescribed for filing, see sec. 7502(a)(1), (2)(A); sec. 301.7502-1(c)(1)(iii),
Proced. & Admin. Regs., and the envelope containing the petition is properly
addressed and bears sufficient postage, see sec. 7502(a)(2)(B); sec. 301.7502-
1(c)(1)(i) and (ii), Proced. & Admin. Regs.
Extrinsic evidence of the mailing date is admissible if a U.S. Postal Service
postmark date is either illegible or missing. See Sylvan v. Commissioner, 65 T.C.
548 (1975); Quarterman v. Commissioner, T.C. Memo. 2011-258, 102 T.C.M.
(CCH) 437, 439 (2011). The burden is on the taxpayer to produce sufficient
credible evidence that the petition was timely mailed. See Mason v.
Commissioner, 68 T.C. 354, 356 (1977); Maddox v. Commissioner, T.C. Memo.
2009-241, 98 T.C.M. (CCH) 360, 361 (2009); Perry Segura & Assocs., Inc. v.
Commissioner, T.C. Memo. 1975-80, 34 T.C.M. (CCH) 406, 408 (1975); see also
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[*7] sec. 301.7502-1(c)(1)(iii)(A), Proced. & Admin. Regs. (“If the postmark on the
envelope is made by the U.S. Postal Service but is not legible, the person who is
required to file the document or make the payment has the burden of proving the
date that the postmark was made.”).
Alternatively, section 301.7502-1(c)(2), Proced. & Admin. Regs., provides as
follows:
Registered or certified mail. If the document or payment is sent by
U.S. registered mail, the date of registration of the document or
payment is treated as the postmark date. If the document or payment is
sent by U.S. certified mail and the sender’s receipt[3] is postmarked by
the postal employee to whom the document or payment is presented,
the date of the U.S. postmark on the receipt is treated as the postmark
date of the document or payment. Accordingly, the risk that the
document or payment will not be postmarked on the day that it is
deposited in the mail may be eliminated by the use of registered or
certified mail.
Section 301.7502-1(e)(1), Proced. & Admin. Regs., provides that section
7502 does not apply “unless the document or payment is delivered by U.S. mail to
3
The sender’s receipt is part of a certified mail form. Denman v.
Commissioner, 35 T.C. 1140, 1142 (1961); Ernest v. Commissioner, T.C. Memo.
2002-23, 83 T.C.M. (CCH) 1134, 1135 (2002). The sender fills in the sender’s
receipt, and, upon request, the postal employee will postmark it and return it to the
sender at the time of mailing. Denman v. Commissioner, 35 T.C. at 1142; Ernest v.
Commissioner, 83 T.C.M. (CCH) at 1135. A postal employee may not postmark a
sender’s receipt except upon presentation of the certified article for immediate
mailing. Denman v. Commissioner, 35 T.C. at 1142-1143.
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[*8] the agency, officer, or office with which the document is required to be filed or
to which payment is required to be made.” However, in determining whether
section 7502 applies, we look to the date the original envelope was mailed. See
Price v. Commissioner, 76 T.C. 389, 391 (1981); Van Brunt v. Commissioner, T.C.
Memo. 2010-220, 100 T.C.M. (CCH) 322, 323 (2010); Estate of Cranor v.
Commissioner, T.C. Memo. 2001-27, 81 T.C.M. (CCH) 1111, 1113 (2001).
Respondent contends that section 7502 does not apply in this case because
the petition (1) did not satisfy the requirements of section 301.7502-1(c)(1) and (2),
Proced. & Admin. Regs., to be considered timely mailed and (2) was not delivered
to this Court as required by section 301.7502-1(e)(1), Proced. & Admin. Regs.
II. Whether the Petition Was Timely Mailed
Respondent contends that the petition was not timely mailed because it was
not properly addressed to this Court. However, Ms. Walker handed Mr. Gregoire
two envelopes, the petition envelope and the self-addressed envelope, and
instructed him to mail the petition envelope using certified mail. The petition
envelope was properly addressed to this Court, see sec. 301.7502-1(c)(1)(i),
Proced. & Admin. Regs., and it was mailed with sufficient postage, see sec.
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[*9] 301.7502-1(c)(1)(ii), Proced. & Admin. Regs.;4 see also Grossman v.
Commissioner, T.C. Memo. 2005-164, 90 T.C.M. (CCH) 10, 13 (2005) (handing
envelope to a postal employee constitutes a mailing). What it lacks is a postmark.
We have previously held that extrinsic evidence of the mailing date is
admissible if, because of postal error, a U.S. Postal Service postmark date is either
illegible or missing. See Sylvan v. Commissioner, 65 T.C. 548; Quarterman v.
Commissioner, 102 T.C.M. (CCH) at 439. The parties have stipulated that the
petition envelope does not have a postmark because it was placed inside of the
self-addressed envelope. The self-addressed envelope and the sender’s receipt
both bear a U.S. Postal Service postmark date of August 9, 2011. Ms. Walker
credibly testified that Mr. Gregoire erroneously placed the petition envelope inside
the self-addressed envelope, and we find that Mr. Gregoire should have realized
his error when he placed the return receipt on the self-addressed envelope and
postmarked the sender’s receipt. We therefore find that the petition envelope was
4
In his pretrial memorandum respondent contends that petitioner has not
shown that the self-addressed envelope was mailed with sufficient postage. As we
do not reach the issue of whether the self-addressed envelope was timely mailed, we
are not concerned with whether the self-addressed envelope was mailed with
sufficient postage, but we are concerned with whether the petition envelope was
mailed with sufficient postage. The petition and the petition envelope are in the
legal file for this case. We find that Mr. Gregoire properly weighed them in the first
instance and affixed sufficient postage.
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[*10] mailed on August 9, 2011, and we likewise find that August 9, 2011, is “the
date of the postmark which should have been stamped on the envelope containing
the petition.” Ruegsegger v. Commissioner, 68 T.C. 463, 467 (1977).
Additionally, the petition envelope will have been timely mailed if the
certified mail exception, see sec. 301.7502-1(c)(2), Proced. & Admin. Regs.,
applies in this case. Ms. Walker instructed Mr. Gregoire to send the petition
envelope by certified mail and gave him the petition envelope together with a
certified mail sticker. But Mr. Gregoire attached the certified mail sticker to the
self-addressed envelope, which was addressed to Ms. Walker’s business address.
Mr. Gregoire then postmarked the sender’s receipt, which stated that the mailing
address was the mailing address of this Court, and placed the return receipt, which
also stated the same, on the self-addressed envelope. The sender’s receipt was
timely postmarked, but the question remains as to whether the petition envelope was
sent by U.S. certified mail despite the fact that the certified mail sticker was never
attached to the petition envelope. See id.
We addressed a similar question in Hess v. Commissioner, T.C. Memo.
1989-412, 57 T.C.M. (CCH) 1224 (1989). In Hess, the taxpayers introduced
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[*11] copies of sender’s receipts with timely postmarks5 and testimony that the
sender’s receipts were postmarked when the petitions were sent by certified mail,
return receipt requested. See id., 57 T.C.M. (CCH) at 1224-1227. Certified mail
stickers and return receipts were never affixed to the envelopes within which the
petitions were sent, the envelopes bore insufficient postage for certified mail and
return receipt, the envelopes bore postmarks that were untimely, and return receipts
were not returned to the taxpayers. See id. at 1228. Additionally, neither the Court
nor the Registry Section of the Washington, DC Post Office had a record of
receiving certified mailings with the article numbers at issue. Id. at 1229. We
observed that “sections 7502(c) and 301.7502-1(c), Proced. & Admin. Regs.,
require proof of a link between the sender’s receipt and the envelope to which it
relates”, id. at 1228, and we concluded that the taxpayers in Hess had failed to
establish that link, see id.
By contrast, petitioners have shown a link between the sender’s receipt and
the petition envelope. The sender’s receipt and the return receipt state that the
mailing address of the certified mailing was the mailing address of this Court. The
lack of sufficient postage for certified mail and return receipt on the petition
5
Hess v. Commissioner, T.C. Memo. 1989-412, 57 T.C.M. (CCH) 1224
(1989), does not say whether the sender’s receipts stated that the mailing address of
the certified mailings was the mailing address of this Court.
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[*12] envelope is explained by the fact that Mr. Gregoire erroneously attached the
certified mail sticker, the return receipt, and sufficient postage for the same on the
self-addressed envelope instead of on the petition envelope. Moreover, the parties
have stipulated that the petition envelope does not have a postmark because it was
placed inside of the self-addressed envelope. We find that Ms. Walker sent the
petition envelope by certified mail when she handed it and the completed certified
mail form to Mr. Gregoire, and we, therefore, conclude that the certified mail
exception applies in this case.
We have found that, but for Mr. Gregoire’s errors, the petition envelope
would have had a postmark date of August 9, 2011, and that, in any event, the
certified mail exception applies in this case. Accordingly, we find that the petition
in this case was timely mailed within the meaning of section 301.7502-1(c)(1) and
(2), Proced. & Admin. Regs.
III. Whether the Petition Was Delivered
Respondent contends that the petition in this case was not delivered to this
Court because it was delivered to Ms. Walker’s business address. Although the
petition was first delivered to Ms. Walker’s business address, Ms. Walker
subsequently mailed the petition to this Court on August 22, 2011, and it has been
received by and filed with this Court.
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[*13] We have previously held that
section 7502(a) does not require that the qualifying envelope (i.e., the
envelope which was timely mailed, properly addressed, and bore the
proper postage) be the envelope in which the petition is received; nor
does section 7502(a) bar application of the “timely mailing is timely
filing” rule if a petition contained in a properly addressed envelope
(that otherwise meets the above requirements) is returned to, and
remailed by, the taxpayer.
Estate of Cranor v. Commissioner, 81 T.C.M. (CCH) at 1113; see also Van Brunt v.
Commissioner, 100 T.C.M. (CCH) at 323. Accordingly, we find that the petition
was delivered to this Court within the meaning of section 301.7502-1(e)(1), Proced.
& Admin. Regs.
We have found that the petition was timely mailed and was delivered. It was,
thus, timely filed.
To reflect the foregoing,
An order will be issued
denying respondent’s motion to
dismiss for lack of jurisdiction.