State ex rel. Ware v. Stone

[Cite as State ex rel. Ware v. Stone, 2023-Ohio-3865.]

COURT OF APPEALS
STARK COUNTY, OHIO
FIFTH APPELLATE DISTRICT

STATE OF OHIO EX REL., KIMANI : JUDGES:
E. WARE #A470743, :
: Hon. W. Scott Gwin, P.J.
Relator : Hon. Craig R. Baldwin, J.
: Hon. Andrew J. King, J.
-vs- :
:
KYLE L. STONE, : Case No. 2023CA00066
:
Respondent : OPINION

NUNC PRO TUNC

CHARACTER OF PROCEEDING: Writ of Mandamus

JUDGMENT: Denied

DATE OF JUDGMENT: October 25, 2023

APPEARANCES:

For Relator For Respondent

KIMAINI E. WARE, Pro Se KYLE L. STONE
Richland Correctional Institution Stark County Prosecuting Attorney
Inmate No. A470-743 GERARD T. YOST
1001 Olivesburg Rd Assistant Prosecuting Attorney
Mansfield, Ohio 44905 110 Central Plaza South, Suite 510
Canton, Ohio 44702
Stark County, Case No. 2023CA00066 2

Baldwin, J.

{¶1} On July 3, 2023, Relator Kimani Ware filed a Verified Complaint for a Writ

of Mandamus Pursuant to Section 149.43(C)(1)(b) of the Ohio Revised Code against

Respondent Kyle L. Stone, the Stark County Prosecutor. Ware asks us to compel the

prosecutor to provide documents in response to a public-records request. We grant

Prosecutor Stone’s Cross-Motion for Summary Judgment and deny Ware’s Motion for

Summary Judgment and his request for statutory damages and court costs. Ware’s writ

is denied. Prosecutor Stone’s Motion for Sanctions under Civ.R. 11 and R.C. 2323.51 will

be scheduled for a hearing.

I. Background

{¶2} Ware alleges he served a public-records request on the Stark County

Prosecutor’s Office, by certified mail, on April 11, 2022. Ware allegedly requested copies

of the prosecutor’s roster listing of current employees and the annual budget reports from

January 2019 through January 2022. When Ware did not receive a response from the

prosecutor’s office he filed this action. Ware requests that we issue a writ of mandamus

ordering Prosecutor Stone to respond to his public-records request and award him court

costs under R.C. 149.43(C)(1) and statutory damages under R.C. 149.43(C)(2).

{¶3} Prosecutor Stone filed an Answer on July 24, 2023 denying the allegations

contained in Ware’s Verified Complaint. On July 28, 2023, the Court granted an

alternative writ and issued a briefing schedule. Ware filed a Motion for Summary

Judgment on August 14, 2023. Prosecutor Stone filed a Reply to Relator’s Motion for

Summary Judgment and Motion for Summary Judgment with Memorandum in Support

Along with Motion for Sanctions on August 22, 2023.
Stark County, Case No. 2023CA00066 3

II. Analysis

A. Mandamus elements and summary judgment standard

{¶4} Ohio’s Public Records Act requires a public office to make copies of public

records available to any person on request and within a reasonable period of time. R.C.

149.43(B)(1). State ex rel. McDougald v. Greene, 161 Ohio St.3d 130, 2020-Ohio-3686,

161 N.E.3d 575, ¶ 9. The Ohio Supreme Court construes the Public Records Act “ ‘liberally

in favor of broad access’ ” to public records. State ex rel. Cincinnati Enquirer v. Hamilton

Cty., 75 Ohio St.3d 374, 376, 662 N.E.2d 334 (1996).

{¶5} Under R.C. 149.43(C)(1)(b), a mandamus action is the remedy for a person

denied access to a public record. “To prevail on a claim for mandamus relief in a public-

records case, a party must establish a clear legal right to the requested relief and a

corresponding clear legal duty on the part of the respondents to provide that relief.” State

ex rel. Penland v. Ohio Dept. of Rehab. and Correction, 158 Ohio St.3d 15, 2019-Ohio-

4130, 139 N.E.3d 862, ¶ 9, citing State ex rel. Am. Civ. Liberties Union of Ohio, Inc. v.

Cuyahoga Cty. Bd. of Commrs., 128 Ohio St.3d 256, 2011-Ohio-625, 943 N.E.2d 553, ¶

22-24.

{¶6} Further, we are deciding this matter on summary judgment. A court may

grant summary judgment under Civ.R. 56 if it determines: (1) no genuine issues as to any

material fact remain to be litigated; (2) the moving party is entitled to judgment as a matter

of law; and (3) it appears from the evidence that reasonable minds can come to but one

conclusion and viewing such evidence most strongly in favor of the party against whom

the motion for summary judgment is made, that conclusion is adverse to that party.

Temple v. Wean United, Inc., 50 Ohio St.2d 317, 327, 364 N.E.2d 267 (1977). The record
Stark County, Case No. 2023CA00066 4

on summary judgment must be viewed in the light most favorable to the party opposing

the motion. Williams v. First United Church of Christ, 37 Ohio St.2d 150, 151, 309 N.E.2d

924 (1974).

{¶7} The moving party bears the initial responsibility of identifying the basis for

the motion and those portions of the record that demonstrate the absence of a genuine

issue of fact on a material element of the nonmoving party’s claim. Dresher v. Burt, 75

Ohio St.3d 280, 292, 662 N.E.2d 264 (1996). Once the moving party has met the burden,

the nonmoving party then has a reciprocal burden of specificity and cannot rest on the

allegations or denials in the pleadings, but must set forth “specific facts” by the means

listed in Civ.R. 56(C) showing that a “triable issue of fact” exists. Mitseff v. Wheeler, 38

Ohio St.3d 112, 116, 526 N.E.2d 798 (1988).

B. Public-records request

{¶8} Ware is presently incarcerated at the Richland Correctional Institution. He

alleges on April 6, 2022, he made a public-records request by certified mail to the Stark

County Prosecutor’s Office. Ware claims the Stark County Prosecutor’s Office did not

respond to his public-records request even though a printout from the USPS confirmed

his request was delivered to the Stark County Prosecutor’s Office on April 11, 2022, at

10:52 a.m.

{¶9} Ware asserts Prosecutor Stone had a clear legal duty, under R.C.

149.43(B)(1), to provide copies of the requested public records and he failed to do so.

Ware requests this Court grant him mandamus relief and order Prosecutor Stone to

produce the requested records and award him courts costs.
Stark County, Case No. 2023CA00066 5

{¶10} In his Answer, Prosecutor Stone admitted he received a certified mail

envelope from Ware but the envelope did not contain a public-records request. The

prosecutor’s office has a history handling similar requests from Ware.

{¶11} Most recently, in State ex rel. Ware v. Stone, 5th Dist. Stark No.

2021CA00042, 2022-Ohio-1151, we addressed a similar complaint where Ware alleged

the Stark County Prosecutor’s Office failed to respond to a public-records request. In that

case, the prosecutor’s office established the public-records request allegedly sent to its

office by certified mail could not have been sent as presented due to the procedures for

inmate mail at the Trumbull Correctional Institution. Id. at ¶ 29. Because Ware promptly

received the records he requested upon the filing of his mandamus action, we dismissed

his Complaint as moot. Id. at ¶ 24. We also denied his request for statutory damages and

court costs. Id. at ¶ 45, 52.

{¶12} Following Ware’s 2021 case, and due to numerous similar cases filed by

Ware in other counties including Summit, Portage and Cuyahoga, 1 the Stark County

Prosecutor’s Office instituted a policy for monitoring and documenting any inmate mail

received from Ware. In an email dated February 15, 2022, and directed to all support staff

who work at the front desk at the prosecutor’s office, staff was instructed any mail received

from Kimani Ware should not be opened. Instead, Assistant Prosecutors David Deibel

and Shari Nichols are to be contacted. Exh. A; Exh. D, Affid. Aaron J. Violand, ¶ 4,

attached to Respondent’s Reply and Cross-Motion for Summary Judgment.

1 See Exh. E, Affid. Marrett Hanna; Exh. F, Affid. Christopher Meduri; Exh. G, Affid. Kelli

Perk.
Stark County, Case No. 2023CA00066 6

{¶13} On April 11, 2022, the prosecutor’s office received certified mail from Ware

with USPS tracking number 700125510000303219431. Exh. D, Affid. Aaron J. Violand, ¶

5, attached to Respondent’s Reply and Cross-Motion for Summary Judgment. Under the

prosecutor’s policy, Assistant Prosecutor Deibel took the sealed envelope to Assistant

Prosecuting Attorney Violand’s office for opening. Id. at ¶ 5. The sealed envelope

contained Ware’s name on the outside of it in the return address block. Id. Violand

witnessed Deibel open the envelope and they photographed the contents of it, which

contained a filing by the Stark County Prosecutor time stamped July 9, 2021. Id.; Exh. B,

attached to Respondent’s Reply and Cross-Motion for Summary Judgment.

{¶14} Approximately 15 months later, Ware filed this mandamus action and

produced a public records request that he claims he sent to the Stark County Prosecutor’s

Office in April 2022, with the same tracking number noted above. Exh. D, Affid. Aaron J.

Violand, ¶ 8, attached to Respondent’s Reply and Cross-Motion for Summary Judgment.

The prosecutor’s office never received Ware’s public-records request until the filing of this

mandamus action. Id., ¶ 9.

{¶15} Once Prosecutor Stone received Ware’s public-records request on July 10,

2023,2 which was attached to the Verified Complaint, the prosecutor’s office sent the

requested records to Ware, by certified mail, on July 13, 2023. Exh. C, attached to

Respondent’s Reply and Cross-Motion for Summary Judgment. The Trumbull

2 The Stark County Clerk of Court’s docket indicates the Stark County Prosecutor was

served with a copy of Ware’s Verified Complaint on July 10, 2023. The Court is permitted
to take judicial notice of its own docket. Indus. Risk Insurers v. Lorenz Equip. Co., 69 Ohio
St.3d 576, 580, 635 N.E.2d 14 (1994).
Stark County, Case No. 2023CA00066 7

Correctional Institution received the certified letter containing the requested records on

July 21, 2023. Id.

{¶16} However, Ware maintains the Stark County Prosecutor’s Office used a

delay tactic by purposely and knowingly mailing the records to the Trumbull Correctional

Institution rather than the Richland Correctional Institution, where he is currently

incarcerated. Affid. Kimani E. Ware, ¶ 11. We do not find this to be a delay tactic by the

prosecutor’s office. Ware’s letter requesting public records, dated April 6, 2022, and

attached to Ware’s affidavit as Exhibit A indicates his address is “Trumbull Corr. Inst.

5701 Burnett Road, Leavittsburg, Ohio, 44430[.]” See Exh. A, attached to Affid. Kimani

E. Ware. The prosecutor’s office merely sent the records to the address Ware indicated

on his alleged public-records request.

{¶17} Further, Ware admits in his affidavit that on August 2, 2023, he received the

public records he requested from the Stark County Prosecutor’s Office. Affid. Kimani E.

Ware, ¶ 10. However, the date on the certified mail receipt indicates the requested

records were delivered to the Trumbull Correctional Institution on July 21, 2023. Any delay

in delivery to Ware, at the Richland Correctional Institution, is due to his failure to update

his address in this matter.

{¶18} Because Ware received the records that he requested we find his

mandamus complaint is moot. See McDougald, 161 Ohio St.3d 130, 2020-Ohio-3686,

161 N.E.3d 575, at ¶ 10. See also State ex rel. Cincinnati Enquirer, Div. of Gannett

Satellite Info. Network, Inc. v. Dupuis, 98 Ohio St.3d 126, 2002-Ohio-7041, 781 N.E.2d

163, ¶ 8 (“In general, the provision of requested records to a relator in a public-records

mandamus case renders the mandamus claim moot.”)
Stark County, Case No. 2023CA00066 8

C. Statutory damages

{¶19} However, a relator may receive an award of statutory damages even if he

or she does not prevail on the mandamus claim where the respondent took an

unreasonable length of time to produce the records. McDouglad at ¶ 13. See also State

ex rel. Kesterson v. Kent State Univ., 156 Ohio St.3d 13, 2018-Ohio-5108, 123 N.E.3d

887, ¶ 22. A requester qualifies for statutory damages, under the version of R.C. 149.43

in effect at the time the request is made only when he or she “transmits a written request

[for the public records] by hand delivery, electronic submission, or certified mail * * * to

the public office or person responsible for the requested public records[.]” R.C.

149.43(C)(2).

{¶20} A person who requests public records is entitled to an award of statutory

damages “if a court determines that the public office or the person responsible for public

records failed to comply with an obligation in accordance with division (B) of this section.”

Id. “Statutory damages shall be awarded ‘when a court determines that the public office

failed to comply with an obligation to provide access to the records.’ ” McDougald at ¶ 13,

quoting State ex rel. Rogers v. Dept. of Rehab & Correction, 155 Ohio St.3d 545, 2018-

Ohio-5111, 122 N.E.3d 1208, ¶ 23.

{¶21} Based on the evidence reviewed above, we conclude Ware never

transmitted his public-records request “to the public office or person responsible for the

requested public records” by hand delivery, electronic submission or certified mail as

required by R.C. 149.43(C)(2). The envelope delivered to the prosecutor’s office on April

11, 2022, did not contain a public-records request. Instead, on July 10, 2023, Ware served

the prosecutor’s office by certified mail with a Verified Complaint for Writ of Mandamus
Stark County, Case No. 2023CA00066 9

Pursuant to Section 149.43(C)(1)(b) of Ohio Revised Code. The public-records request

was attached to his Verified Complaint as Exhibit A.

{¶22} R.C. 149.43(C)(2) does not indicate public-record requests may be made

by serving them as part of a mandamus action – even if the mandamus action is served

on the public office or person responsible for the public records by certified mail. Having

failed to comply with the mandates of R.C. 149.43(C)(2), we conclude Ware is not entitled

to statutory damages. See, e.g. McDougald, 161 Ohio St.3d 130, 2020-Ohio-3686, 161

N.E.3d 575, at ¶ 18 (“Because the prison’s kite system more closely resembles an

insufficient form of delivery – i.e., regular U.S. mail delivery – we hold that delivery of a

public-records request through a prison’s kite system does not qualify a requester for an

award of statutory damages under R.C. 149.43(C)(2)”).

{¶23} Further, R.C. 149.43(B) requires the production of all responsive records

“within a reasonable period of time.” Statutory damages may be awarded if the public

record is not promptly provided. State ex rel. Cincinnati Enquirer v. Deters, 148 Ohio St.3d

595, 2016-Ohio-8195, 71 N.E.3d 1076, ¶ 23. R.C. 149.43(A) envisions an opportunity on

the part of the public office to examine records prior to inspection in order to make

appropriate redactions of exempt materials.” Kesterson, 156 Ohio St.3d 13, 2018-Ohio-

5108, 123 N.E.3d 887, at ¶ 16, citing State ex rel. The Warren Newspapers, Inc. v.

Hutson, 70 Ohio St.3d 619, 623, 640 N.E.2d 174 (1994).

{¶24} Here, Ware confirmed in his affidavit he received the requested records

from the Stark County Prosecutor’s Office. Affid. Kimani E. Ware, ¶ 10. The certified mail

receipt indicates the public records arrived at Trumbull Rehabilitation Institution on July

21, 2023, only 11 days after Ware served his request via the mandamus complaint. Any
Stark County, Case No. 2023CA00066 10

delay caused by Ware’s failure to update his address from that listed on his written public-

records-request letter will not be imputed to the prosecutor’s office.

{¶25} In concluding Ware is not entitled to statutory damages, we find the Ohio

Supreme Court’s decision in State ex rel. Stuart v. Greene, 161 Ohio St.3d 11, 2020-

Ohio-3685, 160 N.E.3d 709, ¶ 8, to be persuasive authority. In Stuart, the Court declined

to award statutory damages where it took 31 days to produce an 18-page document with

substantial redaction. Id. The Court explained, “Stuart has suggested no reason why the

amount of time that it took for Greene to prepare the record was unreasonable nor has

he suggested what a more reasonable response time might have been.” Id. The Court

declined to award statutory damages. See also State ex rel. Shaughnessy v. Cleveland,

149 Ohio St.3d 612, 2016-Ohio-8447, 76 N.E.3d 1171 (response time of 31 business

days found to be reasonable); State ex rel. Ware v. DeWine, 163 Ohio St.3d 332, 2020-

Ohio-5148, 170 N.E.3d 763 (response time of 36 business days found to be reasonable.)

{¶26} Based on the above caselaw, we conclude the 11-day delay, after the

prosecutor’s office was served with a copy of the public-records request as an attachment

to Ware’s mandamus complaint, is reasonable. Further, as in Stuart, Ware neither

suggested why the length of time it took the prosecutor’s office to prepare the records is

unreasonable nor indicated what a more reasonable time period would have been.

{¶27} For these reasons, we find Ware is not entitled to statutory damages under

R.C. 149.43(C)(2).

D. Court costs

{¶28} Although we are not granting a writ of mandamus ordering the prosecutor’s

office to produce records, court costs may still be awarded under R.C. 149.43(C)(3)(a)(ii),
Stark County, Case No. 2023CA00066 11

which states: “If the court makes a determination described in division (C)(3)(b)(iii) of this

section, the court shall determine and award to the relator all court costs, which shall be

construed as remedial and not punitive.”

{¶29} R.C. 149.43(C)(3)(b)(iii) provides:

The public office or the person responsible for the public records

acted in bad faith when the office or person voluntarily made the public

records available to the relator for the first time after the relator

commenced the mandamus action, but before the court issued any order

concluding whether or not the public office or person was required to

comply with division (B) of this section. No discovery may be conducted

on the issue of the alleged bad faith of the public office or person

responsible for the public records. This division shall not be construed as

creating a presumption that the public office or the person responsible for

the public records acted in bad faith when the office or person voluntarily

made the public records available to the relator for the first time after the

relator commenced the mandamus action, but before the court issued any

order described in this division.

{¶30} Ware moved for summary judgment on the court costs issue and seeks

court costs in the amount of $85.00. R.C. 149.43(C)(3)(b)(iii) does not create a

presumption the person responsible for retrieving the public records acted in bad faith

when he or she makes the records available to the requester for the first time after the

requester files a petition for a writ of mandamus but before a court issues a writ.

McDougald, 161 Ohio St.3d 130, 2020-Ohio-3686, 161 N.E.3d 575, at ¶ 25. “ ‘The term
Stark County, Case No. 2023CA00066 12

“bad faith” generally implies something more than bad judgment or negligence.’ ” State v.

Powell, 132 Ohio St.3d 233, 2012-Ohio-2577, 971 N.E.2d 865, ¶ 81, quoting State v.

Tate, 5th Dist. Fairfield No. 07 CA 55, 2008-Ohio-3759, ¶13. The term “bad faith”

encompasses “a dishonest purpose, moral obliquity, conscious wrongdoing, breach of a

known duty through some ulterior motive or will partaking of the nature of fraud. It also

embraces actual intent to mislead or deceive another.” (Citations omitted.) Tate at ¶ 13.

{¶31} Ware has not alleged any facts suggesting the prosecutor’s office acted in

bad faith in handling his public-records request. He cannot even establish that he sent a

public-records request to the prosecutor’s office on April 8, 2022. Rather, Assistant

Prosecutor Violand swore in an affidavit the envelope they opened from Ware on April

12, 2022, contained a filing by the Stark County Prosecutor time-stamped July 9, 2021.

Exh. D, Affid. Aaron J. Violand, ¶ 5, attached to Respondent’s Reply to Motion for

Summary Judgment and Cross-Motion for Summary Judgment. This is not a situation

where the prosecutor’s office received the records-request and ignored it. Once the

prosecutor’s office became aware of the request, after receiving it as an exhibit to Ware’s

mandamus complaint, the prosecutor responded by producing the requested documents

within 11 days.

{¶32} Ware produced no evidence that Prosecutor Stone acted in bad faith and

failed to respond to his public-records request. Therefore, we deny Ware’s request for

court costs under R.C. 149.43(C)(1).

E. Motion for sanctions

{¶33} The prosecutor included in his reply to Relator’s Motion for Summary

Judgment and Cross-Motion for Summary Judgment a Motion for Sanctions under Civ.R.
Stark County, Case No. 2023CA00066 13

11 and R.C. 2323.51. A separate Judgment Entry will issue simultaneously with the filing

of this opinion scheduling a hearing to address the prosecutor’s motion.

III. CONCLUSION

{¶34} For the foregoing reasons, we deny Ware’s writ of mandamus as moot. We

also deny his Motion for Summary Judgment and grant Prosecutor Stone’s Motion for

Summary Judgment. We deny Ware’s request for statutory damages and court costs.

The clerk of courts is hereby directed to serve upon all parties not in default notice of this

judgment and its date of entry upon the journal. See Civ.R. 58(B).

{¶35} RELATOR’S MOTION FOR SUMMARY JUDGMENT IS DENIED.

{¶36} RESPONDENT’S MOTION FOR SUMMARY JUDGMENT IS GRANTED.

{¶37} RELATOR’S VERIFIED COMPLAINT FOR A WRIT OF MANDAMUS IS

DENIED AS MOOT.

{¶38} IT IS SO ORDERED.

By: Baldwin, J.

Gwin, P.J. and

King, J. concur.