[Cite as State ex rel. Ware v. Ohio Dept. of Rehab. & Corr., 2023-Ohio-3775.]
IN THE COURT OF APPEALS OF OHIO
TENTH APPELLATE DISTRICT
State ex rel. Kimani Ware, :
Relator, : No. 22AP-723
v. : (REGULAR CALENDAR)
Ohio Department of Rehabilitation :
and Correction,
:
Respondent.
:
D E C I S I O N
Rendered on October 17, 2023
On brief: Kimani Ware, pro se.
On brief: Dave Yost, Attorney General, and George Horvath,
for respondent.
IN MANDAMUS
ON OBJECTIONS TO THE MAGISTRATE’S DECISION
JAMISON, J.
{¶ 1} Relator, Kimani E. Ware, filed this original action on December 6, 2022,
seeking a writ of mandamus to compel respondent, Ohio Department of Rehabilitation and
Correction (“ODRC”), to respond to his public records request.
{¶ 2} This matter was referred to a magistrate of this court pursuant to Civ.R. 53
and Loc.R. 13(M) of the Tenth District Court of Appeals. On January 5, 2023, ODRC filed
a motion to dismiss for failing to adhere to the filing requirements of R.C. 2969.25(A). On
February 13, 2023, relator filed a motion for summary judgment.
{¶ 3} The magistrate considered the matter and issued a decision recommending
that we dismiss relator’s action because relator failed to include State v. Ware, Lucas C.P.
No. 22AP-723 2
No. CR-2003-11-3491, 2018 Ohio Misc. LEXIS 6377 (July 18, 2018) and its appeal on his
R.C. 2969.25 affidavit. The magistrate concluded that Ware did not include all the
information required by R.C. 2969.25(A)(1) through (4) in his affidavit.
{¶ 4} Ware filed timely objections on April 10, 2023. Ware objects to the
magistrate’s determination that his motions for access to court records, pursuant to Sup.R.
44 through 47, and access to public records, pursuant to R.C. 149.43(G), were subject to the
affidavit requirements of R.C. 2969.25. Ware asserts the motions were not civil actions and
therefore not required to be listed on the affidavit. Ware argues in his second objection that
he placed all information required by R.C. 2969.25(A)(1) through (4) in his affidavit, and
that the magistrate erred in his analysis.
{¶ 5} We must make an independent review of the record “to ascertain that the
magistrate has properly determined the factual issues and appropriately applied the law.”
Civ.R. 53(D)(4)(d). Having reviewed the record and the magistrate’s decision pertaining to
same and finding no error in his determinations of the facts, we agree with the magistrate
that the matter should be dismissed, but for a different reason.
{¶ 6} R.C. 2969.25(A) states: “At the time that an inmate commences a civil action
or appeal against a government entity or employee, the inmate shall file with the court an
affidavit that contains a description of each civil action or appeal of a civil action that the
inmate has filed in the previous five years in any state or federal court.” The affidavit must
include the following:
(1) A brief description of the nature of the civil action or
appeal;
(2) The case name, case number, and the court in which the
civil action or appeal was brought;
(3) The name of each party to the civil action or appeal;
(4) The outcome of the civil action or appeal, including
whether the court dismissed the civil action or appeal as
frivolous or malicious under state or federal law or rule of
court, whether the court made an award against the inmate or
the inmate’s counsel of record for frivolous conduct
under section 2323.51 of the Revised Code, another statute, or
a rule of court, and, if the court so dismissed the action or
No. 22AP-723 3
appeal or made an award of that nature, the date of the final
order affirming the dismissal or award.
2969.25(A)(1) through (4).
{¶ 7} The filing requirements of R.C. 2969.25(A) are mandatory and strict
compliance is required. State ex rel. Taylor v. Ohio Adult Parole Auth., 10th Dist. No.
16AP-132, 2016-Ohio-7136. Substantial compliance is not sufficient to survive a motion to
dismiss. State ex rel. McGlown v. Mohr, 10th Dist. No. 14AP-478, 2015-Ohio-1554, ¶ 9.
{¶ 8} Ware lists two cases that are deficient in the required information. In State
ex rel. Ware v. Rhodes, 10th Dist. No. 22AP-59, 2023-Ohio-2400, Ware identifies the type
of action as an “original action in mandamus” but fails to describe the nature of the action.
This court has held that an R.C. 2969.25(A) affidavit that merely stated that the case was
an “original action in mandamus,” “does not actually describe the nature of the action,” and
was not a sufficient description of the civil action, subjecting the matter to dismissal.
(Emphasis sic.) State ex rel. Parker Bey v. Ohio Bur. of Sentence Computation, 10th Dist.
No. 19AP-46, 2021-Ohio-70, ¶ 10, aff’d, 166 Ohio St.3d 497, 2022-Ohio-236; State ex rel.
Kimbro v. Glavas, 97 Ohio St.3d 197, 2002-Ohio-5808.
{¶ 9} The second case is State ex rel. Ware v. Byrd, 8th Dist. No. 110865, 2022-
Ohio-1175. Ware was sanctioned double court costs, but he did not include the required
information regarding “the date of the final order affirming the dismissal or award.” R.C.
2969.25(A)(4). Dismissal is proper if an affidavit “does not provide any information
describing the outcome of the actions as required under R.C. 2969.25(A)(4).” State ex rel.
Ware v. Walsh, 159 Ohio St.3d 120, 2020-Ohio-769, ¶ 3.
{¶ 10} The magistrate has set forth correct findings of fact, but we reject the
conclusions of law. Ware failed to strictly comply with the affidavit requirements of R.C.
2969.25(A) and this warrants dismissal of the action. There is no need to address whether
a postconviction motion for public records is required to be included in a R.C. 2969.25(A)
affidavit.
{¶ 11} After conducting a review of the magistrate’s decision and an independent
review of the record, we find the magistrate properly applied the law to the facts but reject
the conclusions of law. Accordingly, we overrule Ware’s second objection and find his first
objection moot, adopt the magistrate’s findings of fact, but do not adopt the magistrate’s
No. 22AP-723 4
conclusions of law. Substituting our own legal analysis set forth above, we find that Ware’s
R.C. 2969.25(A) affidavit is deficient, and grant ODRC’s motion to dismiss. Ware’s petition
for writ of mandamus is hereby dismissed.
Relator’s objections overruled and moot;
Respondent’s motion to dismiss granted;
action dismissed.
BEATTY BLUNT, P.J., and LELAND, J., concur.
No. 22AP-723 5
APPENDIX
IN THE COURT OF APPEALS OF OHIO
TENTH APPELLATE DISTRICT
State ex rel. Kimani Ware, :
Relator, :
v. : No. 22AP-723
Ohio Department of Rehabilitation : (REGULAR CALENDAR)
and Correction,
:
Respondent.
:
M A G I S T R A T E ‘S D E C I S I O N
Rendered on March 28, 2023
Kimani Ware, pro se.
Dave Yost, Attorney General, and George Horvath, for
respondent.
IN MANDAMUS
ON MOTIONS
{¶ 12} Relator, Kimani Ware, an inmate in the custody of respondent, the Ohio
Department of Rehabilitation and Correction (“ODRC”), commenced this original action
seeking a writ of mandamus ordering ODRC and respondent Chris Lambert, Chief
Inspector, to provide relator with a copy of the personnel file of Donna Crawford pursuant
to his public records request under R.C. 149.43(B)(1). ODRC has filed a motion to dismiss
No. 22AP-723 6
relator’s complaint for failure to comply with the filing requirements of R.C. 2969.25(A).
Relator has filed a motion for summary judgment pursuant to Civ.R. 56.
Findings of Fact:
{¶ 13} 1. At the time of the filing of his complaint, relator was an inmate incarcerated
at Richland Correctional Institution.
{¶ 14} 2. ODRC is a public office responsible for, among other things, operating the
Ohio prison system. Lambert is the Chief Inspector, which is an office within ODRC.
{¶ 15} 3. According to relator’s complaint, on June 27, 2021, relator sent a public
records request by electronic grievance to Lambert requesting a copy of the personnel file
for Crawford. Lambert did not respond.
{¶ 16} 4. According to relator’s complaint, on July 14, 2021, relator mailed a letter
by regular U.S. Mail to Lambert requesting a copy of the personnel file for Crawford.
Lambert did not respond.
{¶ 17} 5. According to relator’s complaint, on August 10, 2021, relator mailed by
regular U.S. Mail a second letter to Lambert regarding the public records request for
Crawford’s personnel file. Lambert did not respond.
{¶ 18} 6. According to relator’s complaint, on September 13, 2021, relator mailed a
letter by regular U.S. Mail to ODRC regarding the public-records request for Crawford’s
personnel file he had made by electronic grievance. ODRC did not respond.
{¶ 19} 7. According to relator’s complaint, on November 17, 2021, relator mailed a
second letter to ODRC regarding the public-records request for Crawford’s personnel file
he had made by electronic grievance. ODRC did not respond.
{¶ 20} 8. On December 6, 2022, relator filed the current petition for writ of
mandamus in this court, seeking a writ of mandamus ordering ODRC to provide relator
with Crawford’s personnel file as previously requested by relator pursuant to his public-
records request under R.C. 149.43(B)(1).
{¶ 21} 9. On January 5, 2023, ODRC filed a motion to dismiss relator’s complaint
based upon his failure to comply with R.C. 2969.25(A).
{¶ 22} 10. On February 13, 2023, relator filed a motion for summary judgment.
No. 22AP-723 7
Conclusions of Law:
{¶ 23} The magistrate recommends this court grant ODRC’s motion to dismiss
relator’s petition for writ of mandamus and deny relator’s motion for summary judgment.
{¶ 24} Civ.R. 12(B)(1) provides a party may seek to dismiss a cause of action based
on lack of jurisdiction over the subject matter of the litigation. When reviewing a judgment
on a motion to dismiss under Civ.R. 12(B)(1), a court must determine whether the
complaint alleges any cause of action cognizable to the forum. T & M Machines,
LLC v. Yost, 10th Dist. No. 19AP-124, 2020-Ohio-551, ¶ 9. “[S]ubject-matter jurisdiction
involves ‘a court’s power to hear and decide a case on the merits and does not relate to the
rights of the parties.’ “ Lowery v. Ohio Dept. of Rehab. & Corr., 10th Dist. No. 14AP-730,
2015-Ohio-869, ¶ 6, quoting Vedder v. Warrensville Hts., 8th Dist. No. 81005, 2002-Ohio-
5567, ¶ 14.
{¶ 25} A motion to dismiss pursuant to Civ.R. 12(B)(6) tests the sufficiency of the
complaint. “In order for a court to dismiss a case pursuant to Civ.R. 12(B)(6) ‘it must appear
beyond doubt from the complaint that the plaintiff can prove no set of facts entitling him
to recovery.’ “ T & M Machines, LLC at ¶ 10, quoting O’Brien v. Univ. Community Tenants
Union, Inc., 42 Ohio St.2d 242 (1975), syllabus. In construing a complaint upon a Civ.R.
12(B)(6) motion, a court must presume that all factual allegations in the complaint are true
and make all reasonable inferences in the plaintiff’s favor. LeRoy v. Allen, Yurasek &
Merklin, 114 Ohio St.3d 323, 2007-Ohio-3608, ¶ 14.
{¶ 26} The magistrate may take judicial notice of the pleadings and orders in related
cases when these are not subject to reasonable dispute, at least insofar as they affect the
present original action. State ex rel. Nyamusevya v. Hawkins, 10th Dist. No. 19AP-199,
2020-Ohio-2690, ¶ 33, citing Evid.R. 201(B); State ex rel. Ohio Republican Party v.
Fitzgerald, 145 Ohio St.3d 92, 2015-Ohio-5056, ¶ 18; and State ex rel. Womack v. Marsh,
128 Ohio St.3d 303, 2011-Ohio-229, ¶ 8. Furthermore, a court may take judicial notice of
pleadings that are readily accessible on the internet. See Draughon v. Jenkins, 4th Dist. No.
16CA3528, 2016-Ohio-5364, ¶ 26, citing State ex rel. Everhart v. McIntosh, 115 Ohio St.3d
195, 2007-Ohio-4798, ¶ 8, 10 (a court may take judicial notice of appropriate matters,
including judicial opinions and public records accessible from the internet, in determining
a Civ.R. 12(B)(6) motion); and Giannelli, 1 Baldwin’s Ohio Practice Evidence, Section 201.6
No. 22AP-723 8
(3d Ed.2015) (noting that the rule generally precluding a court from taking judicial notice
of other cases has been relaxed if the record is accessible on the internet).
{¶ 27} R.C. 2969.25(A) requires an inmate to file, at the time he commences a civil
action against a governmental entity or employee, an affidavit listing each civil action or
appeal of a civil action that he filed in the past five years. R.C. 2969.25(A) provides:
At the time that an inmate commences a civil action or appeal
against a government entity or employee, the inmate shall file
with the court an affidavit that contains a description of each
civil action or appeal of a civil action that the inmate has filed
in the previous five years in any state or federal court. The
affidavit shall include all of the following for each of those civil
actions or appeals:
(1) A brief description of the nature of the civil action or
appeal;
(2) The case name, case number, and the court in which the
civil action or appeal was brought;
(3) The name of each party to the civil action or appeal;
(4) The outcome of the civil action or appeal, including
whether the court dismissed the civil action or appeal as
frivolous or malicious under state or federal law or rule of
court, whether the court made an award against the inmate or
the inmate’s counsel of record for frivolous conduct under
section 2323.51 of the Revised Code, another statute, or a rule
of court, and, if the court so dismissed the action or appeal or
made an award of that nature, the date of the final order
affirming the dismissal or award.
R.C. 2969.25 (A)(1) through (4).
{¶ 28} R.C. 2969.25 requires strict compliance. State ex rel. Swanson v. Ohio Dept.
of Rehab. & Corr., 156 Ohio St.3d 408, 2019-Ohio-1271, ¶ 6. Compliance with the provisions
of R.C. 2969.25 is mandatory and the failure to satisfy the statutory requirements is
grounds for dismissal of the action. State ex rel. Washington v. Ohio Adult Parole Auth.,
87 Ohio St.3d 258 (1999); State ex rel. Zanders v. Ohio Parole Bd., 82 Ohio St.3d 421
(1998). Nothing in R.C. 2969.25 permits substantial compliance. State ex rel. Manns v.
Henson, 119 Ohio St.3d 348, 2008-Ohio-4478, ¶ 4, citing Martin v. Ghee, 10th Dist. No.
No. 22AP-723 9
01AP-1380, 2002-Ohio-1621. Furthermore, the failure to comply with R.C. 2969.25 cannot
be cured at a later date by belatedly attempting to file a complaint affidavit. State ex rel.
Young v. Clipper, 142 Ohio St.3d 318, 2015-Ohio-1351, ¶ 9.
{¶ 29} In the present case, ODRC contends relator did not comply with
R.C. 2969.25(A) in two respects: (1) relator failed to comply with R.C. 2969.25(A) because
his descriptions of prior actions do not include all of the required information; and
(2) relator omitted State v. Ware, Lucas C.P. No. CR-2003-11-3491, 2018 Ohio Misc. LEXIS
6377 (July 18, 2018), wherein relator sought public records as part of his post-conviction
relief, and such actions are subject to R.C. 2969.25, citing DeVore v. Black, 166 Ohio St.3d
311, 2021-Ohio-3153 (“DeVore”).
{¶ 30} With regard to the first argument, ODRC asserts that relator failed to comply
with R.C. 2969.25(A) because the listed cases do not comply with the requirements of that
section. ODRC’s argument takes a shotgun approach, citing case law relevant to each of the
requirements in R.C. 2969.25(A)(1 through 4) but failing to correlate them with any specific
deficiencies in relator’s affidavit.
{¶ 31} The magistrate’s review of the list of prior civil actions and appeals reveals
that, although relator’s condensed format in listing and describing the prior actions makes
the list somewhat difficult to read, relator appears to have included all of the information
required by R.C. 2969.25(A)(1 through 4) for each of the stated prior civil actions and
appeals. Absent some specific argument pointing to a particular deficiency in the long list,
the magistrate finds the affidavit complies with R.C. 2969.25(A). Therefore, this argument
is without merit.
{¶ 32} ODRC’s second argument, that relator omitted Ware in his affidavit of prior
civil actions, raises a thorny legal issue. In Ware, relator in the present case filed a “Motion
for Access to Court Records Pursuant to Sup.R. 44 through 47” and a “Motion for Access to
Public Records Under R.C. 149.43(G)” in his closed criminal case. Id. The trial court found
that relator brought these postconviction motions as public-records requests pursuant to
R.C. 149.43(B)(8), and denied the motions. Upon appeal in State v. Ware, 9th Dist. No.
29133, 2020-Ohio-3542 (“Ware appeal”), the appellate court overruled relator’s
assignments of error.
No. 22AP-723 10
{¶ 33} So the question now before the magistrate is: Are relator’s “Motion for Access
to Court Records Pursuant to Sup.R. 44 through 47” and “Motion for Access to Public
Records Under R.C. 149.43(G)” filed in Ware, and the subsequent appeal of the denial of
those motions in the Ware appeal, the type of “civil action” and appeal of a civil action that
are required to be included in an R.C. 2969.25(A) affidavit?
{¶ 34} ODRC cites DeVore to support its proposition that relator here sought public
records as part of his postconviction relief motions in Ware, and these postconviction
motions are “civil actions” that must be included in an affidavit of prior civil actions
pursuant to R.C. 2969.25. In DeVore, the court of appeals denied the appellant’s application
to reopen his appeal, determining that his appellate counsel was not ineffective for failing
to raise an allied-offenses argument. See DeVore v. Black, 5th Dist. No. 2020 CA 0074,
2021-Ohio-198. The appellant appealed to the Supreme Court of Ohio. Thereafter, the
appellant filed a complaint for a writ of habeas corpus in the appellate court. The court of
appeals granted the appellee’s motion to dismiss, holding that the appellant had failed to
comply with R.C. 2969.25(A) and also that his complaint failed to state a cognizable claim
for relief in habeas corpus. With regard to R.C. 2969.25(A), the appellate court held that
the appellant’s affidavit of prior actions should have included the appeal of the denial of his
application for reopening, because an application for reopening is a “civil action” for
purposes of the statute. The appellate court reasoned that an application to reopen filed in
an appellate court is a civil action because an application to reopen is civil in nature and
affords a civil remedy.
{¶ 35} Upon appeal to the Supreme Court of Ohio, that court held in DeVore that
the court of appeals was correct to dismiss the appellant’s habeas complaint because it
failed to state a valid claim for relief. However, the court did not first address whether the
appellant failed to comply with R.C. 2969.25(A).
{¶ 36} Concurring in judgment only, Justice Kennedy wrote that because an
application to reopen a direct appeal under App.R. 26(B) is not a civil action, the appellate
court erred in dismissing appellant’s complaint for failure to comply with R.C. 2969.25(A).
Justice Kennedy found that contrary to the majority’s position, whether an inmate has
complied with R.C. 2969.25 is a threshold question that the court must answer before
considering the merits of the inmate’s claim, and she would not let the court of appeals’
No. 22AP-723 11
error go uncorrected. Furthermore, Justice Kennedy found that the court of appeals
assumed incorrectly that if a matter, remedy, or proceeding is civil in nature, then it must
be a “civil action” under R.C. 2969.25. Justice Kennedy explained that this “hasty
generalization—that all proceedings that are civil in nature are civil actions—caused the
court of appeals to jump to the conclusion that a person filing an App.R. 26(B) application
to reopen commences a civil action for purposes of R.C. 2969.25(A), without ever
considering what the term ‘civil action’ actually means.” DeVore at ¶ 16.
{¶ 37} Justice Kennedy went on to further explain that a “civil action” (1) embraces
those actions that, prior to the adoption of the Code of Civil Procedure in 1853 abolishing
the distinction between actions at law and suits in equity, were denoted as actions at law or
suits in equity, and other court proceedings of a civil nature come, generally at least, within
the classification of special proceedings; and (2) is defined by R.C. 2307.01 as an ordinary
proceeding in a court of justice, involving process, pleadings, and ending in a judgment or
decree, by which a party prosecutes another for the redress of a legal wrong, enforcement
of a legal right, or the punishment of a public offense. Thus, Justice Kennedy concluded: (1)
an App.R. 26(B) application for reopening is not a “civil action,” as traditionally understood
because: (a) its remedy did not exist at common law or in equity, but, rather, was
established by the court in 1992 by case law and adopted the next year by App.R. 26(B); (b)
an App.R. 26(B) proceeding does not fit within the common-law and statutory definition of
“action,” as it does not involve the service of a summons and the filing of pleadings; rather,
it provides for the submission of only the application to reopen and a memorandum in
opposition; (c) “application” is another word for a motion, and it is not synonymous with
the word “pleading”; (d) the applicant does not “prosecute” another party in seeking to
reopen the appeal; (e) a decision on the application does not result in a civil judgment; (f)
the appellate court initially enters only an order granting or denying reopening; and (g) the
case proceeds as an appellate proceeding that has the ultimate result of the appellate court’s
reviewing a trial-court judgment. Thus, Justice Kennedy opined, an App.R. 26(B)
proceeding is not a civil action within the meaning of R.C. 2969.25(A). Id. at ¶ 22.
{¶ 38} Justice Kennedy found that the majority ignored the court of appeals’ error
and left standing its conclusion that an application to reopen is a civil action against the
state subjecting an inmate to the requirements of R.C. 2969.25. Justice Kennedy continued
No. 22AP-723 12
that the logical consequence of the court of appeals’ holding is that an inmate must also
submit an affidavit of prior civil actions at the time that he or she files an application for
reopening in the court of appeals, which is not a requirement included in App.R. 26(B) and
is not treated as such by any courts of appeals. Justice Kennedy further explained that the
fallout from leaving the court of appeals’ erroneous holding in place as good law is the
application of this rule to other proceedings that are civil in nature in which the state or a
political subdivision is the party opposing an inmate; for example, a postconviction-relief
proceeding, citing this court’s holding in State ex rel. McGlown v. Mohr, 10th Dist. No.
14AP-478, 2015-Ohio-1554, ¶ 9. Justice Kennedy expressed concern that “it will not require
much imagination for a prosecutor to seek the dismissal of a petition for postconviction
relief on the basis that the inmate who filed it failed to also file an affidavit listing his or her
prior civil actions.” DeVore at ¶ 25. Justice Kennedy urged that the term “civil action”
should be accorded its established meaning, and that meaning is not synonymous with any
proceeding that happens to be civil in nature.
{¶ 39} It is clear that the majority in DeVore failed to directly address the application
of R.C. 2969.25. However, by doing so, as Justice Kennedy acknowledged, the majority left
standing as good law the court of appeals’ finding with respect to R.C. 2969.25. In addition,
as Justice Kennedy mentioned, this court in McGlown concluded that a relator’s omission
of appeals of judgments denying postconviction motions from an R.C. 2969.25 affidavit
subjects the mandamus action to dismissal. This court ruled the same in State ex rel. Jones
v. McIntosh, 10th Dist. No. 22AP-269, 2023-Ohio-496 (finding relator failed to include in
his affidavit an appellate case affirming the denial of a successive motion for postconviction
relief; and relator also failed to include the associated case names, case numbers, court
names, and party names for the postconviction motions listed in his affidavit; therefore, his
affidavit did not comply with R.C. 2969.25(A)). In addition, it has been held that a
defendant’s postconviction public-records request is civil in nature. See Ferrero v. Staats,
5th Dist. No. 2018CA00016, 2018-Ohio-3235, ¶ 13 (finding that the trial court correctly
found postconviction public-records requests are civil in nature for purposes of the
vexatious-litigator statute).
No. 22AP-723 13
{¶ 40} In the present case, based upon DeVore, McGlown, and Jones, the magistrate
finds that relator’s failure to list Ware and the Ware appeal in his R.C. 2969.25(A) affidavit
requires dismissal of his petition for writ of mandamus.
{¶ 41} Accordingly, it is the magistrate’s decision that, based upon relator’s failure
to comply with the mandatory filing requirements of R.C. 2969.25, this court should grant
ODRC’s motion to dismiss relator’s petition for writ of mandamus. Furthermore, given this
determination, relator’s motion for summary judgment is denied as moot.
/S/ MAGISTRATE
THOMAS W. SCHOLL III
NOTICE TO THE PARTIES
Civ.R. 53(D)(3)(a)(iii) provides that a party shall not assign as
error on appeal the court’s adoption of any factual finding or
legal conclusion, whether or not specifically designated as a
finding of fact or conclusion of law under Civ.R. 53(D)(3)(a)(ii),
unless the party timely and specifically objects to that factual
finding or legal conclusion as required by Civ.R. 53(D)(3)(b).