Williams v. Merit Systems Protection Board

NOTE: Pursuant to Fed. Cir. R. 47.6, this disposition
is not citable as precedent. It is a public record.

United States Court of Appeals for the Federal Circuit

05-3361

JERRY W. WILLIAMS,

Petitioner,

v.

MERIT SYSTEMS PROTECTION BOARD,

Respondent.

__________________________

DECIDED: May 25, 2006
__________________________

Before NEWMAN, RADER, and BRYSON, Circuit Judges.

PER CURIAM.

Jerry W. Williams petitions for review of the decision of the Merit Systems Protection

Board, Docket No. DA0752040256-I-1, dismissing his appeal as untimely filed.1 We

reverse the decision of the Board and remand for further proceedings.

1 Williams v. Merit Sys. Prot. Bd., No. DA0752040256-I-1 (July 28, 2005).
 BACKGROUND

On January 8, 2001 a jury found Mr. Williams guilty on fourteen counts of making

false statements to the government in violation of 18 U.S.C. §1001. Mr. Williams was

found to have falsely stated on official travel voucher forms that he had paid for overnight

lodging and had stayed in overnight lodging accommodations. He was sentenced to six

months in federal prison and assessed $3668.08 in fines and restitution. On April 23, 2001,

the United States Department of Housing and Urban Development ("the agency") proposed

to remove Mr. Williams from his position of Community Planning and Development

Specialist, GS-0301-13, based on the conviction. Mr. Williams began serving his sentence

on September 28, 2001. On October 5, 2001 the agency issued a decision letter informing

him of the agency's decision to remove him from service, effective on October 12, 2001,

and sent a copy of the decision letter by certified mail to his last known address. The letter

was returned as unclaimed. On November 6, 2001 the agency mailed a copy of the

decision letter to the federal correctional institution in Texas where Mr. Williams was

incarcerated; however, this letter was returned unopened.

Mr. Williams was released from federal prison on January 10, 2002. Although the

record provided us does not include details, some time after February 7, 2002 Mr. Williams

was incarcerated in a Texas state prison. He was released by Texas authorities on July 25,

2003. On January 21, 2004 he filed an appeal to the Board, challenging his October 12,

2001 removal from employment. On February 2, 2004 the administrative judge issued an

order requiring Mr. Williams to file evidence and argument to show either that the appeal

was timely filed or that good cause existed for the delay. Mr. Williams responded that he

had not received "adequate, sufficient or reasonably acceptable notice" concerning appeal

05-3361 2
of the removal decision. On May 13, 2004 the administrative judge dismissed Mr. Williams'

appeal as untimely filed; the Board affirmed on July 28, 2005, without comment on Mr.

William's arguments. This appeal followed.

DISCUSSION

The Board's regulations require that an appeal be filed within thirty days of the

effective date of the action being appealed or within thirty days after the agency's decision

is received, whichever is later. 5 C.F.R. §1201.22(b). The petitioner is given the

opportunity to explain an untimely filing. §1201.22(c). In determining whether there was

good reason for the delay, the Board considers factors, including the length of the delay,

the circumstances that caused or led to the delay, whether the petitioner was notified of the

time limit or was otherwise aware of it, and whether the petitioner acted reasonably and

with appropriate diligence. Walls v. Merit Sys. Prot. Bd., 29 F.3d 1578, 1582 (Fed. Cir.

1994). The Board's decision to reject an appeal as untimely filed is subject to this court's

review to determine whether it is "(1) arbitrary, capricious, an abuse of discretion, or

otherwise not in accordance with law; (2) obtained without procedures required by law, rule,

or regulation having been followed; or (3) unsupported by substantial evidence." 5 U.S.C.

§7703(c); see Stout v. Merit Sys. Prot. Bd., 389 F.3d 1233, 1237 (Fed. Cir. 2004)

(reviewing Board's timeliness decision in accordance with the criteria of §7703(c)).

Before the Board, Mr. Williams denied receiving the decision in October and

November of 2001, but acknowledged that on December 8, 2003 he received a facsimile

copy of the removal notice sent by the agency upon his inquiry. He filed a notice of appeal

on January 21, 2004. The Board did not dispute that Mr. Williams had not received the

initial mailings, but found that Mr. Williams had received notice of the decision at least by

05-3361 3
November 25, 2003, for on that date he wrote to the agency, stating: "Thank you for the

facsimile copy of the Agency Decision on Proposed Removal of Appellant/ Employee,

dated October 5, 2001." Thus, the Board found that he had received a copy of the removal

decision letter at least by November 25, 2003 and was aware of his removal more than 57

days before he filed his appeal. Mr. Williams argued that his untimely filing should be

accepted because the removal decision letter was ambiguous as to the time for filing an

appeal, the length of the delay was not considerable, the agency would not be prejudiced

by allowing the appeal to proceed, and because he was proceeding pro se. The Board

rejected these arguments, as follows:

A review of [Mr. Williams'] submissions reflect that he has knowledge of, and
experience with, the Board's procedures; the decision letter clearly set out his
appeal rights and informed him of the address for filing an appeal to the
Board; he had previously filed a timely appeal from the agency's action which
indefinitely suspended him; and he failed to offer any explanation or excuse
for his delay in timely filing his appeal after actual receipt of the agency
removal decision . . . .

Williams, No. DA0752040256-I-1, op. at 5.

On appeal to this court, Mr. Williams argues that the decision letter was inadequate

and confusing because it did not explain that the time for filing would begin to run from the

date of his letter of November 25, 2003, the date used by the administrative judge to

calculate the delay in filing. Mr. Williams relies on Shiflett v. United States Postal Service,

839 F.2d 669 (Fed. Cir. 1998) and Walls v. Merit Systems Protection Board, 29 F.3d 1578

(Fed. Cir. 1994), wherein the Federal Circuit held that inadequate or confusing notice may

establish good cause for an untimely filing. In Shiftlett the appellant was not provided any

notice of appeal rights, rendering the notice inadequate. 839 F.2d at 674. In Walls the

notice was held inadequate because of an ambiguity as to whether "days" meant working

05-3361 4
days or calendar days. 29 F.3d at 1583. In the present case, the agency's decision letter

stated that the appeal

must be filed during the period beginning with the day after the effective date
of the action, but no later than thirty (30) calendar days after the effective
date of this decision to be considered timely filed.

The letter was materially flawed, for MSPB regulations provide that an appeal may be filed

within thirty days after receipt of the agency decision, see 5 C.F.R. §1201.22(b), and

require that the notice letter contain this information, see 5 C.F.R. §1201.21(a). It is

undisputed that the agency's letter did not contain this information. The MSPB states that

this error was harmless because the filing was seriously tardy, for even if Mr. Williams is

deemed not to have received the notice until November 25, 2003, his filing on January 21,

2004 was well more than 30 days after November 25. The MSPB suggests that Mr.

Williams should have known that time was running because he had "previously filed a

timely appeal" from the agency's suspension, op. at 5, supra.

Mr. Williams states that he believed the statutory time for appeal had expired about

two years before the time of his November 25, 2003 letter to the agency, because that is

what the decision letter explicitly stated. He states that on November 25, 2003 he

requested that the agency "reissue" its decision, writing that "Such good faith action . . .

would afford me a fresh and timely opportunity to appeal the 'Removal' issue through

normal appellate procedural channels, as outlined in the Agency Decision on Proposed

Removal, which was received via facsimile from you." He states that it was an unsupported

and arbitrary action for the Board to hold that his letter acknowledging the fax copy of the

decision letter would be held to measure the time for appeal, although neither the decision

05-3361 5
letter, nor any other notice, told him of the "receipt" deadline or purported to reissue the

decision or otherwise respond to his request.

It was not unreasonable for Mr. Williams to believe that some action would be

required to allow him to file an appeal from the 2001 decision, for that decision letter plainly

(albeit incorrectly) stated that any appeal must be filed within thirty days after the effective

date of the decision, a date that had expired nearly two years earlier. We have been

directed to no basis on which he can be charged with reasonably understanding that the

faxed copy of the agency decision started the clock for appeal. On the face of the decision

letter, it reasonably required some response to his inquiry or some accommodation before

an appeal could be filed despite the appeal term specified in the decision letter.

It is established that in MSPB proceedings the "government must unambiguously

and clearly give notice of that which it requires of a litigant." Waldau v. Merit Sys. Prot. Bd.,

19 F.3d 1395, 1403 (Fed. Cir. 1994). The agency is required, inter alia, to give notice of

the time limits for appeal to the Board:

5 C.F.R. §1201.21 Notice of appeal rights.

When an agency issues a decision notice to an employee on a matter
that is appealable to the Board, the agency must provide the employee with
the following:

(a) Notice of the time limits for appealing to the Board, the requirements of
§1201.22(c), and the address of the appropriate Board office for filing the
appeal;

(b) A copy, or access to a copy, of the Board's regulations;

(c) A copy of the appeal form in Appendix I of this part . . . .

05-3361 6
It was undisputed that the agency did not provide Mr. Williams with correct notice of the

time for appealing to the Board. Although the MSPB argues that Mr. Williams is a lawyer,

this does not fill the serious gaps in the agency's compliance with the notice requirements.

The Board now suggests that notwithstanding the agency's errors, we should uphold

the ruling of untimeliness on the alternative ground that Mr. Williams appears to have

intentionally avoided receipt of the removal decision when it was sent to the correctional

facility where Mr. Williams was incarcerated. The Board argues, apparently for the first

time in the record of this case, that Mr. Williams had earlier avoided receiving personal

service of the notice of proposed removal before beginning his prison sentence. The Board

argues that this earlier refusal suggests a "strong possibility" that Mr. Williams similarly

avoided receiving the removal decision later sent to the correctional facility on November 6,

2001, and that he should be charged with receipt of the letter of decision at the prison and

with tardy filing of the appeal based on the date of that letter. Mr. Williams responds that

he chose not to accept the letter of proposed removal on May 3, 2001 because it was

"defective" and "missing documentation and forms," and in all events was not a notice of

appeal rights because the adverse decision had not yet been made by the agency. These

events were not discussed by the Board, and cannot be viewed as support for the Board's

decision. See Motor Vehicle Mfrs. Ass'n v. State Farm Mut. Auto Ins. Co., 463 U.S. 29, 50

(1983) ("It is well established that an agency's action must be upheld, if at all, on the basis

articulated by the agency itself.")

We conclude that the Board, in ratifying the agency's failure to discharge its statutory

and regulatory notice obligations, acted contrary to law. Applying the principle set forth in

Shiftlett, 839 F.2d at 674, the absence from the decision letter of an adequate statement of

05-3361 7
the time limits measuring the appeal from the date of receipt of the decision establishes

"good reason" for the delay in filing.

On the record provided, the Board's dismissal of the appeal as untimely was

contrary to law, and is reversed. The case is remanded for further proceedings.

05-3361 8