Cummins v. Minster

[Cite as Cummins v. Minster, 2015-Ohio-4129.]

IN THE COURT OF APPEALS OF OHIO
THIRD APPELLATE DISTRICT
AUGLAIZE COUNTY

KIRBY C. CUMMINS, II,
CASE NO. 2-14-15
APPELLANT,

v.

VILLAGE OF MINSTER, OHIO, ET AL, OPINION

APPELLEES.

Appeal from Auglaize County Common Pleas Court
Civil Division
Trial Court No. 2014-CV-64

Judgment Affirmed

Date of Decision: October 5, 2015

APPEARANCES:

Matthew C. Schultz for Appellant

James G. Petrie for Appellee
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WILLAMOWSKI, J.

{¶1} Plaintiff-appellant Kirby C. Cummins, II (“Cummins”) brings this

appeal from the judgment of the Court of Common Pleas of Auglaize County

affirming the decision of the Minster Village Council approving his discharge.

Judgment was granted in favor of defendant-appellee Village of Minster, Ohio.

For the reasons set forth below, the judgment is affirmed.

{¶2} In June of 2007, Cummins was hired by the Minster Police

Department as a patrol officer and was promoted to Sergeant in the fall of 2008.

Feb. 5, 2014 Tr. at 133, 159. Cummins had no issues with discipline until

December of 2013 when four of his co-workers accused him of various acts of

wrongdoing. Id. at 161-162 and Ex. A-E. On December 17, 2013, Cummins was

suspended with pay pending investigation of the allegations. Feb. 5, 2014 Tr. at

163. Mayor Dennis Kitzmiller (“Kitzmiller”) terminated Cummins employment

on December 24, 2013. Ex. 5. Cummins appealed this decision and raised several

procedural errors regarding due process violations. Ex. 6. On January 2, 2014,

the termination was rescinded, and Cummins was recharged with the same alleged

acts of wrongdoing. Ex. 8. On January 10, 2014, Kitzmiller again terminated

Cummins’ employment. Ex. H. Kitzmiller based the termination on Cummins

gross neglect of duty, failure to obey a directive of the Chief, and violations of

policies of the Village. Ex. 12.

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{¶3} Cummins then appealed this termination to the Village Council. Ex.

12. A hearing was held before the Council on February 4 and 5, 2014. The

Council considered the appeal during its meeting of March 24, 2014. Mar. 24,

2014 Tr. at 4. During this consideration, the attorney who had prosecuted the case

on behalf of Kitzmiller and the Village, James Petrie (“Petrie”), and Kitzmiller

himself were permitted to participate in the deliberations. Doc. 69. The Council

then adopted the findings of fact prepared by the attorney and affirmed the

discharge. Mar. 24, 2014 Tr. at 5-14.

{¶4} On April 2, 2014, Cummins filed a notice of appeal of this decision in

the Auglaize County Common Pleas Court. Doc. 1. Hearings were held on the

matter on May 6, August 15, and September 24, 2014. However, a new trial was

not held. The trial court instead relied upon the hearings from which the appeal

was taken. Doc. 71. On October 6, 2014, the trial court issued its judgment

affirming the termination of Cummins. Id. Cummins filed his notice of appeal

from this judgment on October 27, 2014. Doc. 75. On appeal, Cummins raises

the following assignments of error.

First Assignment of Error

The trial court erred by affirming the decision of the Minster
Village Council approving [Cummins’] discharge, despite
violations of [Cummins’] due process rights.

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Second Assignment of Error

The trial court erred by affirming the decision of the Minster
Village Council approving [Cummins’] discharge, because the
allegations and the evidence against Appellant did not merit
discharge.

{¶5} In the first assignment of error, Cummins claims that his due process

rights were violated. Cummins appealed the judgment of the Village Council to

the trial court pursuant to R.C. 737.19(B).

(B) Except as provided in section 737.162 of the Revised Code,
the marshal of a village has the exclusive right to suspend any of
the deputies, officers, or employees in the village police
department who are under the management and control of the
marshal for incompetence, gross neglect of duty, gross
immorality, habitual drunkenness, failure to obey orders given
them by the proper authority, or for any other reasonable or
just cause.

If an employee is suspended under this section, the marshal
immediately shall certify this fact in writing together with the
cause for the suspension, to the mayor of the village and
immediately shall serve a true copy of the charges upon the
person against whom they are made. Within five days after
receiving this certification, the mayor shall inquire into the cause
of the suspension and shall render a judgment on it. If the
mayor sustains the charges, the judgment of the mayor may be
for the person’s suspension, reduction in rank, or removal from
the department.

Suspension of more than three days, reduction in rank, or
removal from the department under this section may be
appealed to the legislative authority of the village within five
days from the date of the mayor’s judgment. The legislative
authority shall hear the appeal at its next regularly scheduled
meeting. The person against whom the judgment has been
rendered may appear in person and by counsel at the hearing,

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examine all witnesses, and answer all charges against that
person.

At the conclusion of the hearing, the legislative authority may
dismiss the charges, uphold the mayor’s judgment, or modify
the judgment to one of suspension for not more than sixty days,
reduction in rank, or removal from the department.

Action of the legislative authority removing or suspending the
accused from the department requires the affirmative vote of
two-thirds of all members elected to it.

In the case of removal from the department, the person so
removed may appeal on questions of law and fact the decision of
the legislative authority to the court of common pleas of the
county in which the village is situated. The person shall take the
appeal within ten days from the date of the finding of the
legislative authority.

Id. The village marshal is the designated chief of police. R.C. 737.15. The

language “appeal on questions of law and fact”, as used in the Revised Code,

unless a context requires a different meaning, “means a rehearing and retrial of a

cause upon the law and the facts.” R.C. 2505.01. Appeals of questions of law and

fact are “in all respects a trial de novo.” Cupps v. City of Toledo, 172 Ohio St.

536, 179 N.E.2d 70 (1961).

{¶6} The standard of review for appeals pursuant to R.C. 737.19(B) is

disputed in Ohio and has not been addressed by this court. In Summers v. Village

of Highland Heights, 8th Dist. Cuyahoga No. 74437, 1999 WL 561544 (July 29,

1999), the appellant appealed to the common pleas court the decision of the

Village of Highland Hills Personnel Board to affirm the decision of the mayor to

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terminate him. On appeal, the common pleas court determined that the Village’s

judgment was not against the manifest weight of the evidence. The court of

appeals affirmed this decision based upon the language of R.C. 2506.04 which

provided for an abuse of discretion standard of review. Id. at *2.

{¶7} In Stephen v. Village of Barnesville, Ohio, 7th Dist. Belmont No. 97

BA 12, 1999 WL 669491 (Aug. 20, 1999), the appellant brought an appeal to the

common pleas court after being terminated pursuant to R.C. 737.19(B). The

Seventh District Court of Appeals determined that the standard of review of the

common pleas court was a de novo one, where the trial court weighed the

evidence in the record and could, in its discretion accept additional evidence. Id.

at *3. The Appellate Court determined that the same standards used in R.C.

124.34, which addresses the removal of officers via the civil services commission

should be applied to those in R.C. 737.19. The Appellate Court then held that the

trial court’s de novo review of the record was sufficient and affirmed the

judgment.

{¶8} A third standard of review was set forth by the Ninth District Court of

Appeals in Heatwall v. Village of Boston Heights, 68 Ohio App.3d 96, 587 N.E.2d

440 (9th Dist. 1990). In Heatwall, the appellant appealed from the judgment of the

Village. The common pleas court granted a motion for summary judgment based

upon the prior record. The Ninth District Court of Appeals held that the correct

standard of review is a trial de novo, which precludes summary judgment. Id.

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Likewise, the Fourth District Court of Appeals determined that the appropriate

standard of review for appeals from R.C. 737.19(B) is a de novo trial.1 Goins,

supra.

{¶9} Additionally, R.C. 124.34(C), which also deals with the termination of

police officers, sets forth the same appellate standard in the common pleas court,

i.e. on questions of law and fact. The Tenth District Court of Appeals has

reviewed the standard of review for R.C. 124.34(C) and indicated that it has a

different standard of review than R.C. 124.34(B). Bryant v. Hamilton Civ. Serv.

Comm., 10th Dist. Franklin No. CA2008-10-243, 2009-Ohio-3676. Although R.C.

124.34(B) uses an abuse of discretion standard, R.C. 124.34(C), which deals with

the termination of members of police or fire departments, requires a de novo trial.

Id. at ¶17.

In a trial de novo, the common pleas court independently
examines the record as it appeared before the commission. * * *
The court has the discretion to permit a party to supplement the
record with additional evidence if it so chooses.* * * Unlike some
other administrative appeals, the common pleas court is
empowered to substitute its own judgment for that of the
commission. * * * The burden of proof during such a trial is
placed on the appointing authority, which must prove the truth
of the charges against the terminated employee by a
preponderance of the evidence.

1
Courts routinely have held that a de novo trial means to review the record below and, if desired by the
trial court, to accept additional information. However, the statute requires a “rehearing” and a “retrial”.
Whether the procedures currently accepted actually complies with what the statute requires has not been
specifically addressed by the courts As it has not been raised on appeal, this court will not address it at this
time either.

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Id. at ¶19. A trial de novo is mandatory in cases where the appeal is based upon

questions of law and fact, such as R.C. 124.34(C) and R.C. 737.19. Id. at ¶30.

{¶10} Recently, the Supreme Court of Ohio addressed the proper standard

of review for a trial court regarding the review of a decision from the civil service

commission. Westlake Civ. Serv. Comm. V. Pietrick, 142 Ohio St.3d 495, 2015-

Ohio-961, 33 N.E.3d 18. In Westlake, the civil service commission appealed the

judgment of the common pleas court modifying the discipline of a fire captain

from a demotion and suspension to just a 30 day suspension. The commission

appealed the judgment to the Eighth District Court of Appeals pursuant to R.C.

124.34 challenging the modification of the discipline and claiming that the trial

court had used the wrong standard of review by conducting a de novo review. The

Eighth District Court of Appeals affirmed the judgment and the commission

appealed to the Supreme Court of Ohio. The Court held that because R.C.

124.34(C) provides for review of questions of fact and questions of law, the

appropriate standard of review was de novo. Id. at ¶24. The Court then held that

“[a]n appeal on questions of law and fact is ‘a rehearing and retrial of a cause upon

the law and facts.’” Id. citing R.C. 2505.01(A)(3).

{¶11} Although the appeal in Westlake was brought under R.C. 124.34 and

not R.C. 737.19(B), the language used in both statutes is the same. Thus the

holding in Westlake provides this court with guidance as to the proper standard of

review. Based upon the plain language of the statute and the guidance provided in

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Westlake, this court holds that the appropriate standard of review for the common

pleas court is a de novo trial. The language used in R.C. 737.19(B) states that the

review will be one on questions of facts and law. R.C. 2505.01 defines this as a

rehearing and a retrial. Although R.C. 2506.04 may set forth a different standard

of review, that standard is for appeals from orders of administrative officers, not

appeals from Village Councils. See R.C. 2506 et al. Village Councils are not

administrative officers and the standard of review is set forth in the statute and

defined by R.C. 2505.01.

{¶12} Cummins first claims that his due process rights were violated when

Petrie and Kitzmiller, along with the Village Administrator, Don Harrod, and the

Village Solicitor, James Hearn, participated in the deliberations of the Village

Council while reviewing the decision of Kitzmiller while counsel for Cummins

was excluded from the deliberations. “A fair trial in a fair tribunal is a

requirement of due process.” In re Murchison, 349 U.S. 133, 136, 75 S.Ct. 623,

99 L.Ed. 942 (1955). For a fair trial to exist, even the probability of unfairness

must be avoided. Id. “To this end no man can be a judge in his own case and no

man is permitted to try cases where he has an interest in the outcome.” Id. To fail

to avoid even the appearance of bias is a denial of due process of law. Id. This

rule also applies to cases heard before administrative agencies functioning in an

adjudicatory manner as well. Withrow v. Larkin, 421 U.S. 35, 47, 95 S.Ct. 1456,

43 L.Ed.2d 712 (1975).

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{¶13} In this case, the Village Council was hearing the appeal of

Kitzmiller’s decision and was expected to act as an unbiased entity. Petrie was

hired to present the case to the Council on behalf of Kitzmiller, and was acting as

an attorney for a party. Hearn was the hearing officer who conducted the

investigation. All three of these entities were responsible for bearing the burden of

proof before the Council and thus had an interest in the outcome of the hearing.

Clearly, allowing these three to participate in the deliberations of Council as to

whether to approve Kitzmiller’s decision while excluding Cummins has an

appearance of unfairness. This would be no different than allowing the prosecutor

to participate in the deliberations of a jury or allowing a trial court judge to

participate in the appellate review. The trial court in this case found no error

because the Mayor is required to preside over the Council and the Village has the

right to the advice of legal counsel. While the village may have the right to the

advice of legal counsel, that counsel should not both act as the prosecutor for the

claim and act as legal counsel to the Council discussing the validity of the claim

which he just prosecuted. See Harmon v. City of Dayton, 2d Dist. Montgomery

No. 15555, 1996 WL 417101, (July 26, 1996). The trial court claims there was no

error because the Council already knew the position of Petrie before conferring

with him. The fact that the Council already knew the argument does not mean that

Petrie should have participated in the deliberations. “[I]f ex parte communications

are considered by the decision-maker without notice to the accused or opportunity

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for the accused to respond, then due process is violated.” In re Swader, 12th Dist.

Warren No. CA2000-04-036, 2001-Ohio-4191. Here, Kitzmiller, whose decision

was the subject of the appeal, and Petrie both participated in the closed

deliberations of the Village Council over the objection of Cummins and Cummins

was excluded. That makes the participation ex parte. Cummins was entitled to a

fair and unbiased hearing, regardless of who was conducting it and that includes

avoiding the appearance of bias as well. This is especially true when deliberations

are held in executive session and there is no way for a party to determine whether

there was actual bias.

{¶14} In determining that there was no violation of Cummins due process

rights, the trial court cites Hutchinson v. Wayne Township Board of Zoning

Appeals, 12th Dist. Butler No. CA2012-02-032, 2012-Ohio-4103. However in

Hutchinson, the issue was whether due process was violated when a board

member performed an extra-judicial investigation into the number of cars traveling

along a road. The board member then made statements at the hearing as to what

she learned. That is a very different scenario than allowing the person whose

decision is being reviewed on appeal and the counsel prosecuting the claim from

being allowed to participate in the deliberations. The trial court claims that since

this was not an appeal from an administrative agency, but rather an appeal to a

legislative body, the same standards of due process do not apply. The trial court

does not give any reasoning for this other than the fact that the legislature allows

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for a de novo trial.2 However, when a legislative body takes on a quasi-judicial

task, i.e. hearing an appeal of a decision by the executive branch, logic dictates

that the hearing should be unbiased regardless of the branch of government

overseeing the appeal. The U.S. Supreme Court has stated that “any tribunal

permitted by law to try cases and controversies not only must be unbiased but also

must avoid even the appearance of bias.” Commonwealth Coatings Corp. v.

Continental Cas. Co., 393 U.S. 145, 150, 89 S.Ct. 337, 21 L.Ed.2d 301 (1968)

(holding that decision by arbitrator from arbitration board with appearance of

impropriety must be set aside even though there was no evidence of bias by the

arbitrator). Even the holding in Hutchinson acknowledges that ex parte

communication is a violation of due process. Id. The decision was affirmed

because the appellant had not objected at the hearing and the matter was reviewed

pursuant to a plain error standard. That is not the case before this court as

Cummins objected to the ex parte participation of Kitzmiller and Petrie. Since

there was ex parte communication between Kitzmiller, Petrie, and the Village

Council, Cummins due process rights were violated and the trial court erred by

finding that they were not.

{¶15} However, although Cummins’ due process rights were violated, the

decision of the trial court need not automatically be reversed. In this case, the

2
While this may have some logic for appeals subject to R.C. 2506, it does not address the fact that ex parte
communication would be prohibited on administrative appeals from the civil service commission pursuant
to R.C. 124.34, which also provides for de novo review for disciplinary actions against firemen and police
officers.

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only alleged ex parte communications took place during the deliberations, not

during the hearing itself. The trial court conducted a de novo review of the record

and held a hearing for additional evidence. Additionally, the parties submitted a

stipulation of the facts. The Supreme Court of Ohio has held that when a de novo

review is conducted and that review is not affected by the ex parte

communications, then any error is harmless. In re Investigation of Natl. Union

Fire Ins. Co. of Pittsburgh Pa., 66 Ohio St.3d 81, 88, 1993-Ohio-184, 609 N.E.2d

156. Since the trial court conducted an independent review of the record and the

record was not tainted by any ex parte communication, any error resulting from

the due process violation would be harmless. The first assignment of error is

overruled.

{¶16} In the second assignment of error Cummins claims that the

allegations against him did not merit discharge. Although the trial court’s

standard of review was de novo, the standard of review to be utilized by this court

is more limited. The appellate court reviews the decision of the trial court under

an abuse of discretion standard. Westlake, supra at ¶29.

“Under an abuse of discretion standard, a lower court decision
will not be reversed for mere error, but only when the court’s
decision is unreasonable, arbitrary, or unconscionable.” Morrow
v. Becker, 138 Ohio St.3d 11, 13, 2013-Ohio-4542, 3 N.E.2d 144 ¶
9. A reviewing court must be deferential in considering whether
a lower court abused its discretion: “It is not sufficient for an
appellate court to determine that a trial court abused its
discretion simply because the appellate court might not have
reached the same conclusion or is, itself, less persuaded by the

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trial court’s reasoning process than by the countervailing
arguments.” State v. Morris, 132 Ohio St.3d 337, 2012-Ohio-
2407, 972 N.E.2d 528, ¶ 14[.]

Id. at ¶36. “If there is some competent, credible evidence to support the trial

court's decision, there is no abuse of discretion.” Middendorf v. Middendorf, 82

Ohio St.3d 397, 401, 696 N.E.2d 575 (1998).

{¶17} Here, the trial court found that Cummins had engaged in behavior

that constituted gross neglect of duty, insubordination, malfeasance and

misfeasance. JE, 28-29. The trial court specifically found that 1) on multiple

occasions, Cummins had allowed his mistress to ride in his cruiser for four to six

hours; 2) while on patrol, Cummins would leave his vehicle for various periods of

time to be with his mistress; 3) Cummins continued to smoke in his patrol car on

multiple occasions after a policy was put in place prohibiting such acts; 4)

Cummins used the janitor’s sink in the garage as a urinal; 5) Cummins complained

to subordinates about other officers whom he suspected of reporting his behavior

to the chief; and 6) Cummins made racial epithets repeatedly. Id. at 23-27. These

findings were supported by the testimony of the mistress, other officers, the

statements made by Cummins at the first hearing, and the exhibits provided by the

parties. Feb. 4, 2014 Tr., Feb. 5, 2014 Tr., and Exhibits. Based upon this

behavior, the trial court determined that Cummins’ conduct had “imperiled his

state of readiness to such an extent that it amounted to gross neglect of duty.” Id.

at 27. The trial court also determined that the failure to obtain the waivers in

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violation of policy and spending time with his mistress while on duty was gross

neglect of duty. Id. at 28. Additionally, the failure to abide by a directive from

the chief forbidding smoking in the patrol car and complaining about the policy to

his subordinates was insubordination and malfeasance. Id. The trial court then

determined that the Village Council had met its burden of proof and determined

that Cummins should have been terminated. Id. at 30. Although there was

evidence contradicting the findings of the trial court, there was also competent,

credible evidence supporting the findings. Since the decision of the trial court is

supported by some competent, credible evidence, the trial court did not abuse its

discretion in finding that the evidence supported the termination of Cummins. The

second assignment of error is overruled.

{¶18} Having found no prejudicial error in the particulars assigned and

argued, the judgment of the Court of Common Pleas of Auglaize County is

affirmed.

Judgment Affirmed

ROGERS, P.J. concurs in Judgment Only

PRESTON, J., concurs.

/hlo

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